Armored Car Services

REQUEST FOR PROPOSAL
RFP #26-0012
ARMORED CAR SERVICES
March 2, 2026
Sedgwick County, Kansas (hereinafter referred to as "county") is seeking a firm or firms to provide Armored Car
Services. If your firm is interested in submitting a response, please do so in accordance with the instructions contained
within the attached Request for Proposal. Responses are due no later than 1:45 pm CDT, March 31, 2026
All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not
contact county employees, department heads, using agencies, evaluation committee members or elected officials with
questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the
Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer's response.
Sincerely,
Tammy Culley
Purchasing Agent
TC/ch
RFP #26-0012 1

Table of Contents
I. About this Document
II. Background
III. Project Objectives
IV. Submittals
V. Scope of Work
VI. Sedgwick County's Responsibilities
VII. Proposal Terms
A. Questions and Contact Information
B. Minimum Firm Qualifications
C. Evaluation Criteria
D. Request for Proposal Timeline
E. Contract Period and Payment Terms
F. Insurance Requirements
G. Indemnification
H. Confidential Matters and Data Ownership
I. Proposal Conditions
VIII. Required Response Content
IX. Response Form
RFP #26-0012 2

I. About this Document
This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,
as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm
specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As
defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around
the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or
capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal
evaluation criteria should be viewed as standards that measure how well a vendor's approach meets the desired requirements
and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The
county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether
to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.
A Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick County reserves the
right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets its
required needs, quality levels and budget constraints.
The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public
facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become
public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to
public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses
and responders should understand this information will be considered prior to release, however no guarantee is made that
information will be withheld from public view.
II. Background
Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas' 105 counties with a population
estimated at more than 514,000 persons. It is the 16th largest in area, with 1,008 square miles, and reportedly has the
second highest per capita wealth among Kansas' counties. Organizationally, the county is a Commission/Manager entity,
employs nearly 2,500 persons, and hosts or provides a full range of municipal services, e.g. - public safety, public works,
criminal justice, recreation, entertainment, cultural, human/social, and education.
County is soliciting proposals from qualified firms to provide armored car services daily (with the exception of county
holidays) for the Treasurer's Office and any other Sedgwick County location that desires to utilize this contract.
Treasurer's Office 100 N. Broadway, Suite 100 - Ruffin Building
Douglas Tag Office 2525 W. Douglas
Department of Corrections 622 E. Central
III. Project Objectives
Sedgwick County, Kansas (hereinafter referred to as "county") is seeking a firm or firms to provide armored car services.
The following objectives have been identified for this contract:
1. Acquire armored car services meeting the parameters, conditions, and mandatory requirements presented in the
document.
2. Acquire services that include an electronic cash deposit, virtual cash deposit, or similar cash management
solution.
3. Establish contract pricing with the vendor that has the best proven "track-record" in performance, service, and
customer satisfaction.
4. Acquire armored car services with the most advantageous overall cost to the county.
RFP #26-0012 3

IV. Submittals
Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in
formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be
entered in the subject line and email the entire document with supplementary materials to:
Purchasing@sedgwick.gov
Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand
corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic
copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:
Tammy Culley
Sedgwick County Purchasing Department
100 N. Broadway, Suite 610
Wichita, KS 67202
SUBMITTALS are due NO LATER THAN 1:45 pm CDT, TUESDAY, March 31, 2026. If there is any difficulty
submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for
assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you
choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault
of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.
Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CDT on the
due date. No information other than the respondent's name will be disclosed at Bid Opening. We will continue to have
Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please
dial our Meet Me line @ (316) 660-7271 at 2:15 pm.
V. Scope of Work
The following scope of work is given to assist firms in understanding the requirements of these services. The successful
firm shall:
1. Pick up deposits/receipts from each location daily no earlier than 12:00 pm and no later than 5:00 pm.
2. Deliver deposits/receipts to designated local bank no later than 12:00 pm the next business day.
3. Deliver change orders, as requested by the county, by the next business day after request is made.
4. Provide armed, uniformed, properly licensed guards who have been trained and are experienced in armored car pickup
and delivery service. A minimum of two (2) such guards must be provided per vehicle. Guards shall be bonded and
licensed and properly trained in the use of firearms. Contractor shall provide operating two-way radio and cellular
telephone communication equipment for the use by guards.
5. Understand that all vehicles used for services under the contract shall be owned and operated by the contractor at the
contractor's expense. All motor equipment vehicles shall be properly "armored" and equipped for the service to be
performed. No standard street vehicles such as non-armored automobiles, vans, and light trucks shall be used. Only
armored cars meeting the standards of the accepted industry definition of such vehicles will be acceptable.
6. Provide documentation, showing proof of pickup and delivery from the above mentioned locations. Documentation
shall entail the following:
a) Location with the address.
b) Contractor's signature for all pickups.
c) Delivery destinations.
d) Full value declaration.
e) Total number of bags.
f) Customer signature space for receipt on final destination.
g) Date and time.
7. Provide in writing names and signatures, as well as photographs of personnel authorized to perform pickup and
delivery. Anytime a change in authorized personnel occurs throughout the contract period, the contractor shall notify
the county immediately of such change. These changes shall be provided to the county in writing prior to first pickup
by new employee.
RFP #26-0012 4

8. Require authorized armored car service personnel to wear picture ID badges and company uniforms.
9. Provide all services as required in providing professional armored car services to the county. Subcontractors are not
allowed to provide any part of the services required under the agreement, unless otherwise approved by the county.
10. Sedgwick County reserves the right to add/remove locations that may require these services as needed throughout the
term of this contract.
VI. Sedgwick County's Responsibilities
* Provide information, as legally allowed, in possession of the county, which relates to the county's requirements or
which is relevant to this project.
* Designate a person to act as the County Contract Manager with respect to the work to be performed under this
contract.
* County reserves the right to make inspections at various points of the project. Contractor agrees to openly
participate in said inspections and provide information to the county on the progress, expected completion date
and any unforeseen or unexpected complications in the project.
VII. Proposal Terms
A. Questions and Contact Information
Any questions regarding this document must be submitted via email to Tammy Culley at Tamara.Culley@Sedgwick.gov
by 5:00 pm CDT, March 16, 2026. Any questions of a substantive nature will be answered in written form as an
addendum and posted on the purchasing website at https://www.sedgwickcounty.org/finance/purchasing/current-bids-
and-proposals/ under the Documents column associated with this RFP number by 5:00 pm CDT, March 23, 2026. Firms
are responsible for checking the website and acknowledging any addenda on their proposal response form.
B. Minimum Firm Qualifications
This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s) and/or
product(s) specified in this Request for Proposal. Firms must meet or exceed these qualifications to be considered for
award. Any exceptions to the requirements listed should be clearly detailed in proposer's response. Proposers shall:
1. Have a minimum of three (3) of years' experience in providing services similar to those specified in this RFP.
2. Have an understanding of industry standards and best practices.
3. Have experience in managing projects of comparable size and complexity to that being proposed.
4. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term,
federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether
substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are
applicable to public contracts in the county shall be followed with respect to the contract.
5. Municipal and county government experience is desired, however, the county will make the final determination
based on responses received and the evaluation process.
6. Have the capacity to acquire all bonds, escrows, or insurances as outlined in the terms of this RFP.
7. Provide project supervision (as required) and quality control procedures.
8. Have appropriate material, equipment and labor to perform specified services.
9. Park only in designated areas and display parking permit (if provided).
10. Wear company uniform or ID badge for identification purposes.
C. Evaluation Criteria
The selection process will be based on the responses to this RFP. County staff will judge each response as determined by
the scoring criteria below. Purchasing staff are not a part of the evaluation committee.
Component Points
a. Demonstrated ability to perform the scope of work 20
b. Process and strategy for providing required services 20
c. Proposal Organization, thoroughness, and completeness 20
d. Qualifications and References 20
e. Cost Competiveness 20
Total Points 100
RFP #26-0012 5

Assume the following cost proposals (examples only)
A. $50,000.00
B. $38,000.00
C. $49,000.00
Company B with a total price of $38,000.00 is the low offer. Take the low offer and divide each of the other offers into
the low offer to calculate a percentage. This percentage is then multiplied by the number of points available for the cost.
In this case, 10 points are allocated to cost.
A. $38,000.00 divided by $50,000.00 =.76 .76*10 7.6 points
B. $38,000.00 divided by $38,000.00 =1.00 1.00*10 10 points
C. $38,000.00 divided by $49,000.00= .77 .77*10 7.7 points
Any final negotiations for services, terms and conditions will be based, in part, on the firm's method of providing the
service and the fee schedule achieved through discussions and agreement with the county's review committee. The county
is under no obligation to accept the lowest priced proposal and reserves the right to further negotiate services and costs
that are proposed. The county also reserves the sole right to recommend for award the proposal and plan that it deems to
be in its best interest.
The county reserves the right to reject all proposals. All proposals, including supporting documentation shall become the
property of Sedgwick County. All costs incurred in the preparation of this proposal shall be the responsibility of the firm
making the proposals. Sedgwick County reserves the right to select, and subsequently recommend for award, the proposed
service which best meets its required needs, quality levels and budget constraints.
D. Request for Proposal Timeline
The following dates are provided for information purposes and are subject to change without notice. Contact the
Purchasing Department at (316) 660-7255 to confirm any and all dates.
Distribution of Request for Proposal to interested parties March 2, 2026
Questions and clarifications submitted via email by 5:00 pm CDT March 16, 2026
Addendum Issued by 5:00 pm CDT March 23, 2026
Proposal due before 1:45 pm CDT March 31, 2026
Evaluation Period April 1, 2026 - April 10, 2026
Board of Bids and Contracts Recommendation April 16, 2026
Board of County Commission Award April 22, 2026
E. Contract Period and Payment Terms
A contractual period will begin following Board of County Commissioners (BoCC) approval of the successful firm(s) and
continue for a period of three (3) years with two (2) one (1) year options to renew.
County may cancel its obligations herein upon thirty-day (30) prior written notice to the other party. It is understood that
funding may cease or be reduced at any time, and in the event that adequate funds are not available to meet the obligations
hereunder, either party reserves the right to terminate this agreement upon thirty (30) days prior written notice to the other.
Payment will be remitted following receipt of monthly detailed invoice.
Payment and Invoice Provisions
https://www.sedgwickcounty.org/media/55477/payment-and-invoice-provisions.pdf
RFP #26-0012 6

F. Insurance Requirements
Liability insurance coverage indicated below must be considered as primary and not as excess insurance. If required,
contractor's professional liability/errors and omissions insurance shall (i) have a policy retroactive date prior to the date
any professional services are provided for this project, and (ii) be maintained for a minimum of three (3) years past
completion of the project. Contractor shall furnish a certificate evidencing such coverage, with county listed as an
additional insured including both ongoing and completed operations, except for professional liability, workers'
compensation and employer's liability. Certificate shall be provided prior to award of contract. Certificate shall
remain in force during the duration of the project/services and will not be canceled, reduced, modified, limited, or
restricted until thirty (30) days after county receives written notice of such change. All insurance must be with an
insurance company with a minimum BEST rating of A-VIII and licensed to do business in the State of Kansas (must be
acknowledged on the bid/proposal response form).
NOTE: If any insurance is subject to a deductible or self-insured retention, written disclosure must be included in your
proposal response and also be noted on the certificate of insurance.
It is the responsibility of contractor to require that any and all approved subcontractors meet the minimum insurance
requirements.
Workers' Compensation:
Applicable coverage per State Statutes
Employer's Liability Insurance: $500,000.00
Commercial General Liability Insurance (on form CG 00 01 04 13 or its equivalent):
Each Occurrence $1,000,000.00
General Aggregate, per project $2,000,000.00
Personal Injury $1,000,000.00
Products and Completed Operations Aggregate $2,000,000.00
Automobile Liability:
Combined single limit $500,000.00
Umbrella Liability:
Following form for both the general liability and automobile
_X__ Required / ____ Not Required
Each Claim $1,000,000.00
Aggregate $1,000,000.00
Professional Liability/ Errors & Omissions Insurance:
____ Required / _X__ Not Required
Each Claim $1,000,000.00
Aggregate $1,000,000.00
Pollution Liability Insurance:
____ Required / _X__ Not Required
Each Claim $1,000,000.00
Aggregate $1,000,000.00
Special Risks or Circumstances:
Entity reserves the right to modify, by written contract, these requirements, including limits, based on the nature of the
risk, prior experience, insurer, coverage, or other special circumstances.
RFP #26-0012 7

IF CONTRACTOR IS PROVIDING CONSTRUCTION SERVICES:
In addition to the above coverages, contractor shall also provide the following:
Builder's Risk Insurance: In the amount of the initial Contract Sum, plus the value of subsequent
modifications and cost of materials supplied and installed by others, comprising the
total value for the entire Project on a replacement cost basis without optional
deductibles. Entity, contractor, and all Subcontractors shall be included as named
insured's.
G. Indemnification
To the fullest extent of the law, the provider, its subcontractor, agents, servants, officers or employees shall indemnify and
hold harmless Sedgwick County, including, but not limited to, its elected and appointed officials, officers, employees and
agents, from any and all claims brought by any person or entity whatsoever, arising from any act, error, or omission of the
provider during the provider's performance of the agreement or any other agreements of the provider entered into by
reason thereof. The provider shall indemnify and defend Sedgwick County, including, but not limited to, its elected and
appointed officials, officers, employees and agents, with respect to any claim arising, or alleged to have arisen from
negligence, and/or willful, wanton or reckless acts or omissions of the provider, its subcontractor, agents, servants,
officers, or employees and any and all losses or liabilities resulting from any such claims, including, but not limited to,
damage awards, costs and reasonable attorney's fees. This indemnification shall not be affected by any other portions of
the agreement relating to insurance requirements. The provider agrees that it will procure and keep in force at all times at
its own expense insurance in accordance with these specifications.
H. Confidential Matters and Data Ownership
The successful proposer agrees all data, records and information, which the proposer, its agents and employees, which is
the subject of this proposal, obtain access, remains at all times exclusively the property of Sedgwick County. The
successful proposer agrees all such data, records, plans and information constitutes at all times proprietary information of
Sedgwick County. The successful proposer agrees that it will not disclose, provide, or make available any of such
proprietary information in any form to any person or entity. In addition, the successful proposer agrees it will not use any
names or addresses contained in such data, records, plans and information for the purpose of selling or offering for sale
any property or service to any person or entity who resides at any address in such data. In addition, the successful
proposer agrees it will not sell, give or otherwise make available to any person or entity any names or addresses contained
in or derived from such data, records and information for the purpose of allowing such person to sell or offer for sale any
property or service to any person or entity named in such data. Successful proposer agrees it will take all reasonable steps
and the same protective precautions to protect Sedgwick County's proprietary information from disclosure to third parties
as with successful proposer's own proprietary and confidential information. Proposer agrees that all data, regardless of
form that is generated as a result of this Request for Proposal is the property of Sedgwick County.
I. Proposal Conditions
https://www.sedgwickcounty.org/media/31338/proposal-tc.pdf
Sample Contract
https://www.sedgwickcounty.org/media/67402/sample-contract-kws-13024.pdf
Contract Provisions for FEMA Projects (If Applicable)
https://www.sedgwickcounty.org/media/67302/sedgwick-county-federal-grant-contract-provisions.pdf
Suspension and Debarment
https://www.sedgwickcounty.org/finance/purchasing/suspension-and-debarment/
RFP #26-0012 8

VIII. Required Response Content
All proposal submissions shall include the following:
1. Firm profile: the name of the firm, address, telephone number(s), contact person, year the firm was
established, and the names of the principals of the firm.
2. The firm's relevant experience, notably experience working with government agencies.
3. At minimum, three (3) professional references, besides Sedgwick County, with email addresses, telephone
numbers, and contact persons where work has been completed within the last three (3) years.
4. A disclosure of any personal or financial interest in any properties in the project area, or any real or potential
conflicts of interest with members of the Sedgwick County Board of County Commissioners or county staff.
5. A description of the type of assistance that will be sought from county staff, including assistance required
from the county to lessen the costs of this project.
6. Proof of insurance meeting minimum insurance requirements as designated herein.
7. Those responses that do not include all required forms/items may be deemed non-responsive.
RFP #26-0012 9

IX. Response Form
REQUEST FOR PROPOSAL
RFP #26-0012
ARMORED CAR SERVICE
The undersigned, on behalf of the proposer, certifies that: (1) this offer is made without previous understanding, agreement or
connection with any person, firm, or corporation submitting a proposal on the same project; (2) is in all respects fair and without
collusion or fraud; (3) the person whose signature appears below is legally empowered to bind the firm in whose name the proposer is
entered; (4) they have read the complete Request for Proposal and understands all provisions; (5) if accepted by the county, this
proposal is guaranteed as written and amended and will be implemented as stated; and (6) mistakes in writing of the submitted
proposal will be their responsibility.
NAME _______________________________________________________________________________________________
DBA/SAME ___________________________________________________________________________________________
CONTACT____________________________________________________________________________________________
ADDRESS____________________________________ CITY/STATE_____________________________ ZIP___________
PHONE______________________________________ FAX_________________________ HOURS_________________
STATE OF INCORPORATION or ORGANIZATION ______________________________________________________
COMPANY WEBSITE ADDRESS____________________________ EMAIL________________________________
NUMBER OF LOCATIONS_______________ NUMBER OF PERSONS EMPLOYED__________________________
TYPE OF ORGANIZATION: Public Corporation ________ Private Corporation________ Sole Proprietorship ________
Partnership________ Other (Describe): ____________________________________________________________________
BUSINESS MODEL: Small Business ________ Manufacturer ________ Distributor _________ Retail ___________
Dealer ________ Other (Describe): _______________________________________________________________________
Not a Minority-Owned Business: _______ Minority-Owned Business: ____________________________ (Specify Below)
____African American (05) _____ Asian Pacific (10) _____ Subcontinent Asian (15) ______ Hispanic (20)
____Native American (25) _____ Other (30) - Please specify_________________________________________________
Not a Woman-Owned Business: ______ Woman-Owned Business: _________ (Specify Below)
_____Not Minority -Woman Owned (50) _____ African American-Woman Owned (55) _____Asian Pacific-Woman Owned (60)
_____ Subcontinent Asian-Woman Owned (65) _____Hispanic Woman Owned (70) _____Native American-Woman Owned (75)
______Other - Woman Owned (80) - Please specify____________________________________________________________
ARE YOU REGISTERED TO DO BUSINESS IN THE STATE OF KS: ______Yes ______ No
UEI (UNIQUE ENTITY IDENTIFIER) NO.________________________________________________________________
INSURANCE REGISTERED IN THE STATE OF KS WITH MINIMUM BEST RATING OF A-VIII: ______Yes ______No
ACKNOWLEDGE RECEIPT OF ADDENDA: All addendum(s) are posted to our RFB/RFP web page and it is the vendor's
responsibility to check and confirm all addendum(s) related to this document by going to
https://www.sedgwickcounty.org/finance/purchasing/.
NO.______, DATED ______________; NO.______, DATED_____________; NO.______, DATED_____________
In submitting a proposal, vendor acknowledges all requirements, terms, conditions, and sections of this document. Proposal
submission format should be by order in which sections are listed throughout the document. All minimum and general requirements
should be specifically addressed and detailed in proposer's response. Exceptions to any part of this document should be clearly
delineated and detailed.
Signature______________________________________________ Title____________________________________________
Print Name____________________________________________ Dated ___________________________________________
RFP #26-0012 10