Architecture and Engineering Services for Miscellaneous Task Orders for Arlington Public Schools Addendum 2

Request for Proposal - Title Page One
Arlington Public Schools
Procurement Office
Request for Proposal
Request for Proposal Title: Architecture and Engineering Services for
Miscellaneous Task Orders for Arlington
Public Schools
Request for Proposal Number: 60FY26
Request for Proposal Issue Date: February 17, 2026
Pre-Proposal Conference: March 16, 2026 (Refer to Request Title Page
2)
Proposal Due Date and Time: April 06, 2026, No Later Than 02:00 P.M.
(Local Prevailing Time)
Procurement Office Carolina Sorto,
Representative: Senior Procurement Specialist
Office: (703) 228-6193
carolina.sorto@apsva.us
_________________________________________________________________________________
This is Arlington County School Board, operating as Arlington Public Schools ("APS" or
"Owner") Request for Proposal (RFP) #60FY26 for the establishment of a Contract for
Architecture and Engineering Services for Miscellaneous Task Orders for Arlington Public
Schools ("the Work Sealed Proposal in response to the RFP shall be solely received
electronically, through the link found on the Current Solicitations webpage, which can be
located by accessing the APS Procurement Office website, to a secure cloud-based file sharing
platform as described and explained in this RFP ("Platform"). Proposal shall not be received
at the Syphax Education Center by mail, express mail, in person, by courier or through the
eVA procurement portal.
Firms wishing to submit a Proposal in response to the RFP ("Offerors") are required to upload
the information requested in Tabs 1 - 6 of Section IV, Proposal Requirements, E. Format and
Content, into the Platform through the link found on the Current Solicitations webpage under
the Procurement Office website. A link to the webpage is provided below. Found under the
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Due Date column for RFP 60FY26 of the Current Solicitations table is a link for Offerors to
submit its Proposal. ("Link to submit Proposal - RFP 60FY26").
For a Proposal to be considered for award of a Contract the Proposal must be received in the
Platform by no later than 2:00 P.M. (Local Prevailing Time) on Monday, April 06, 2026
("Proposal Due Date"). Offerors are strongly encouraged to submit their Proposals in advance
of Proposal Due Date to allow sufficient time for the Proposals to be uploaded into the Platform
before the Proposal Due Date. The time a Proposal is received shall be determined by the time
shown under the Activity in the Folder log ("the Log"). If the upload time shown in the Log is
after Proposal will be considered non-responsive and will not be considered for Contract
award. Proposals received after the Proposal Due Date shall not be considered.
Confirmation is not provided that a Proposal has been received in the Platform. However,
Offerors can contact Carolina Sorto at: or carolina.sorto@apsva.us to request
confirmation that its Proposal has been received.
For further information please contact Carolina Sorto at: carolina.sorto@apsva.us
Link to the Current Solicitations webpage: https://www.apsva.us/procurement-office/solicitations/
Pre-Proposal Conference:
A non-mandatory pre-Proposal conference ("Conference") will be held for this RFP on Monday, March 16,
2026, at 10:00 A.M. (Local Prevailing Time). The Conference will take place virtually, to discuss the Work
and answer general questions. Attendance at the Conference is encouraged. Offerors seeking to attend the
Conference can access the Conference via a link in the Current Solicitations table on the Procurement Office
website.
Questions:
All questions regarding this RFP, other than those submitted at the Conference, must be submitted in writing
via email addressed to: Carolina Sorto, Procurement Agent, at carolina.sorto@apsva.us and Jeffrey Chambers,
APS Project Officer, via email at jeffrey.chambers@apsva.us and must be received by 5:00 PM (Local
Prevailing Time) Monday March 23, 2026. The Procurement Office will issue written responses to questions
received as an Addenda, as set forth below.
Refer to Section III, Instructions to Offerors, for additional instructions and requirements.
Addenda:
Changes to this RFP will be made only by a written Addendum issued by the Procurement Office and
designated as "Addendum No.____." No other form of communication shall modify this RFP.
Addenda will be posted on https://www.apsva.us/procurement-office/solicitations/ ("APS website") and on the
Commonwealth of Virginia's on-line e-procurement system, at www.eva.virginia.gov ("eVA").
Offerors shall ascertain prior to submitting a Proposal that all Addenda issued have been received and shall
acknowledge receipt and inclusion of all Addenda by marking here, or by including a signed copy of all
Addenda with the Proposal:
Addendum #.____Date:_____ Addendum #.____Date:_____
Addendum #.____Date: :_____ Addendum #.____Date:_____
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Trade Secrets or Proprietary Information:
Each Offeror shall confirm whether its Proposal contains any information the Offeror deems proprietary or a trade
secret. Information considered to be proprietary or a Trade Secret is to be included in the Proposal response at Tab
5. See Section IV. Proposal Requirements, D., Submission of Proprietary Information, for additional information.
Please mark one (if neither line is marked the Proposal will be deemed not to include any Proprietary Information):
( ) Yes, My Proposal contains information deemed to be proprietary or a trade secret. The
information deemed to be proprietary or a trade secret can be located under Tab #5
( ) No, My Proposal does not contain information deemed to be proprietary or a trade secret.
Acceptance of Work:
By submitting a Proposal, Offeror confirms that it can deliver all the Work contained in the Scope of Services.
State Corporation Commission (SCC) Identification Number: Mandatory Requirement:
Under subsection C.8. of Section III, Instructions to Offerors, subsection 35 of Section VI., Contract Terms and
Conditions, and the Virginia Public Procurement Act (VPPA), Va. Code 2.2-4311.2, the Offeror shall be authorized
to "transact business" in the Commonwealth of Virginia as a domestic or foreign business entity if so required by
Title 13.1 or Title 50 of the Virginia Code or as otherwise required by law. The Offeror shall include in its Proposal
the identification number issued to it by the State Corporation Commission (SCC). For more information on how the
SCC can expedite a request for an identification number, please contact the SCC at (www.scc.virginia.gov ) or the
Clerk's office at 1-804-371-9733.
Please complete the following by checking the appropriate line that applies and providing the requested information:
1. Offeror is a Virginia business entity organized and authorized to transact business in Virginia by the SCC.
The Offeror's identification number issued by the SCC is . (The SCC number is NOT
your federal tax Identification number nor your eVA registration number).
2. Offeror is an out-of-state (foreign) business entity that is authorized to transact business in Virginia by the
SCC and such Offeror's identification number issued to it by the SCC is .
3. Certain limited business activities, however, are specifically excluded from the definition of "transacting
business" The Offeror does not have an identification issued to it by the SCC and such Offeror is not required
to be authorized to "transact business" in Virginia by the SCC for the following exclusion(s). Exclusion(s)
can be found at https://www.scc.virginia.gov/clk/befaq/forinva.aspx#a2.
Please attach additional sheets specifying the exclusion(s) upon which the Offeror relies and to explain in further
detail why such Offeror is not required to be authorized to transact business in Virginia in accordance with option
3 above. Proposals that fail to submit supporting details regarding option 3 above may be considered non-
responsive by APS.
Debarment:
If you answer yes to any of the following, on a separate attachment, state the person or entity against whom the
debarment was entered, give the location and date of the debarment, describe the project involved, and explain the
circumstances relating to the debarment, including the names, addresses and phone numbers of persons who might
be contacted for additional information.
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1. Is your organization or any officer, director, project manager, procurement manager, chief financial officer,
partner, or owner currently debarred from doing federal, state, or local government work for any reason?
Yes ___ No ___
2. Has your organization or any current officer, director, project manager, procurement manager, chief financial
officer, partner, or owner ever been debarred from doing federal, state, or local government work for any
reason?
Yes ___ No ___
Type of Business:
Please check the following information relevant to your firm:
Minority-Owned Business: Yes No
Small Business: Yes No
Woman-Owned Business: Yes No
Service Disabled Veteran-Owned Business: Yes No
Employment Service Organization: Yes No
None of the Above: Yes
Ethics in Public Contracting/Certification of Non-Disclosure:
Any Contract awarded as a result of this RFP will incorporate by reference Article 9 of the APS Procurement
Resolution (Procurement Resolution), as well as any state or federal law related to ethics, conflicts of interest, or
bribery, including by way of illustration and not limitation, the Virginia State and Local Government Conflict of
Interests Act (Code of Virginia 2.2-3100 et seq.), the Virginia Governmental Frauds Act (Code of Virginia 18.2-
498.1 et seq.), and Articles 2 and 3 of Chapter 10 of Title 18.2 of the Code of Virginia, as amended ( 18.2-438 et
seq.). The undersigned certifies that its offer is made without collusion or fraud and that it has not offered or received
any kickbacks or inducements from any other person(as defined in Code of Virginia Section 59.1-68.6 et seq.) and
that it has not conferred on any public employee having official responsibility for this purchase any payment, loan,
subscription, advance, deposit of money, services, or anything of more than nominal value, present or promised unless
consideration of substantially equal or greater value was exchanged.
In compliance with this RFP and all the conditions imposed therein, the undersigned offers and agrees to furnish the
Work in accordance with the attached Proposal or as mutually agreed upon by subsequent negotiations. By my
signature below, I certify that I am authorized to bind the Offeror in all negotiations and/or contractual matters relating
to this RFP. Sign and type or print requested information. A signature is considered to be either a scanned copy of a
handwritten signature or an e-signature or electronic signature.
My signature certifies that the Offeror has no business or personal relationships with any other companies or persons
that could be considered as a conflict of interest or potential conflict of interest to APS, and that there are no principals,
officers, agents, employees, or representatives of this firm that have any business or personal relationships with any
other companies or person that could be considered as a conflict of interest or a potential conflict of interest to APS,
pertaining to any and all Work to be performed as a result of this RFP and any resulting Contract with APS.
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This Proposal is Submitted By:
Full Legal Name of Offeror: (to be used for Award): _________________________________________________
Mailing Address: Remittance Address (If Different):
________________________________________
________________________________________
Phone: ( ) Fax: ( )
Email Address: Contact Person: ___________________________
Tax Identification (FIN/SSN#) : Title : ___________________________________
Typed/Printed Name: Signature: _______________________________
(Person signing must be authorized to bind
Date : the Offeror in contractual matters)
A W-9 Form should be attached showing correct Full Legal name for award of contract.
Include Pages 1 - 5 of this RFP as the first 5 Pages of the Proposal Response Under Tab 1
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Table of Contents
Request for Proposal Title Pages ......................................................................................................................... 1-5
Table of Contents .................................................................................................................................................... 6
I. Introduction to RFP 60FY26 ..................................................................................................................... 8
A. Background ........................................................................................................................................... 8
B. General Information .............................................................................................................................. 8
C. APS Capital Needs................................................................................................................................ 9
II. Scope of Work .......................................................................................................................................... 10
III. Instructions to Offerors ............................................................................................................................. 14
A. Information Requests ........................................................................................................................ 14
B. Tentative Schedule for RFP #60FY26 ............................................................................................. 14
C. Additional Information ...................................................................................................................... 14
IV. Proposal Requirements ............................................................................................................................. 18
A. General Requirements ....................................................................................................................... 18
B. Unnecessarily Elaborate Responses .................................................................................................. 18
C. Use of Information and Documents .................................................................................................. 19
D. Submission of Proprietary Information ............................................................................................. 19
E. Format and Content ........................................................................................................................... 19
V. Proposal Evaluation Process, Method of Contract Award and Proposal Evaluation Criteria ...............21
A. Proposal Evaluation Process and Method of Contract Award ......................................................... .21
B. Proposal Evaluation Criteria ............................................................................................................. 21
C. Award Procedure ............................................................................................................................... 22
VI. Contract Terms and Conditions ................................................................................................................ 23
VII. Appendix A. Contractor Certification Regarding Criminal Conviction .................................................. 45
VIII. Appendix B. Conflict of Interest Statement .............................................................................................. 46
IX. Appendix C. Insurance Checklist ............................................................................................................. 47
X. Appendix D. Sample Form Agreement .................................................................................................... 48
XI. Appendix E. Fee Schedule for the Contract .............................................................................................. 53
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XII. Appendix F. Consultant Specialty Form ................................................................................................... 54
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I. Introduction to RFP 60FY26
A. Background
Arlington Public Schools ("APS") consists of twenty-three (23) elementary schools, six (6) middle schools and
four (4) high schools. An alternative 6-12 secondary program is available as well as a high school continuation
program and a special education center serving people aged two (2) through twenty-two (22). APS has the
following Departments responsible for overseeing its operations: Administrative Services, School & Community
Relations, Facilities and Operations, Finance and Management Services, Information Services, Teaching and
Learning, and Human Resources. APS employs more than four thousand, two hundred (4,200) employees and
serves approximately twenty-seven thousand five hundred (approximately 27,500) Pre-K to 12 students and over
six thousand (6,000) adult education students. Approximately 5 million square feet of space in 44 facilities and
more than 350 acres of land are managed and maintained. Additional information about APS can be found at
www.apsva.us.
B. General Information
APS is soliciting Proposals from qualified Offerors to provide professional services in architecture and
engineering ("A&E Services") for a variety of assignments involving APS facilities. APS often needs A&E
Services for discrete, small projects such as investigations, studies, reports, design of small projects, and related
services. The aim of this RFP is to contract with A&E firms who will agree to be available to provide these
services in a timely manner, thereby reducing the cost and time for advertising and developing numerous RFPs,
and generally to increase the efficiency in obtaining A&E Services. Any Contract awarded pursuant to this RFP
will be a Contract for the Initial Contract Term as defined below. Award of specific A&E Services to be provided
under the Contract will be by Task Work Order Contract specifying the A&E Services to be provided. Any
Offeror to whom a Contract is awarded shall be prepared to proceed promptly with any Task Work Order Contract
awarded to that Contractor during the Initial Contract Term or any Renewal Contract Term.
The A&E Services are anticipated to include those of a general nature within the fields of architecture and
engineering and those involving more particular areas of focus and expertise ("Specialized Services"). APS
intends to award a minimum of one (1) Task Work Order Contract for each Specialized Service as defined below
under Part II, Scope of Work, in disciplines relevant to facilities planning, site and existing building
investigations/assessments and feasibility studies, program development, compliance with construction codes
and the Americans with Disabilities Act (ADA), Capital Improvement Projects (CIP) and Minor Capital/Major
Maintenance Projects (MC/MM). Depending on the number of Offerors to which Contracts are awarded, there
may not be enough Task Work Order Contracts in each Specialized Service awarded to award a Task Work Order
Contract to all Contractors in all Specialized Services included in the Contractor's Contract.
An Offeror may, but is not required to, include in its Proposals one or more Specialized Service. APS may award
a Contract to an Offeror which includes any or all Specialized Services in its Proposal. Should an Offeror be
awarded a Contract for multiple Specialized Services, the Contract may cover all A&E Services for that
Contractor rather than a separate Contract for each Specialized Service.
More than one Task Work Order Contract may, at the APS's sole discretion, be awarded to the Contractor during
the Initial Contract Term and any Renewal Contract Terms. Although the potential exists for multiple Task Work
Order Contracts being awarded to the Contractor during the Initial Contract Term and Renewal Contract Terms,
no minimum number of Task Work Order Contracts or dollar values are guaranteed and the maximum fees
allowed by law for the aggregate of all individual Task Work Orders, which includes all fees and reimbursable
expenses and contingencies, shall not exceed the total set in Section 4-102 (2) A. of the APS Procurement
Resolution, as amended.
Specialized Services for which APS anticipates awarding Task Work Order Contracts are listed in Appendix F.
APS provides no guarantee of the amount of work to be assigned to the selected firms. APS reserves the right to
issue separate solicitation(s) for any Task Work Order(s) when it is determined to be in the best interest of APS.
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C. APS Capital Needs
More information on APS' capital needs - investments needed to improve or enhance the infrastructure of
APS schools-over the next ten years can be found in the School Board adopted Capital Improvement Plan
(CIP). The CIP includes major capital projects, such as new schools and school additions, as well as major
maintenance and minor construction projects. A link to the adopted FY 2025-34 CIP is provided below.
Link to School Board's Adopted FY 2025-34 Capital Improvement Plan Report
Additionally, APS is currently developing its FY 2027-36 CIP. It is very likely that this Contract will be
utilized to complete one or more projects ultimately included in the School Board Adopted FY 2027-36 CIP.
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II. Scope of Work
During the Contract Term, APS will identify various projects for which Specialized Services will be required
under any resulting Contract. Work directed by any given Task Work Order Contract may include one or
more tasks as well as any combination or sequence of tasks identified below. Task Work Order Contracts
may include coordination with departments internal to APS and may also involve presentations and meetings
with citizen groups and review authorities external to APS. Work will be performed primarily on APS owned
or leased buildings, or potential purchase or lease buildings.
Where Contracts are awarded to more than one Contractor, APS will determine which Contractor is to be
selected on a Task Work Order in accordance with Section 64 of the Contract Terms and Conditions,
Contractor Selection and Award of Task Work Orders. APS provides no guarantee that any Contractor
awarded a Contract resulting from this RFP will be selected for a Task Work Order Contract.
Once the need for a Specialized Service is determined, a scope of services will be prepared by APS to specify
the Specialized Services required, to identify the criteria, limitations and parameters for the Specialized
Services and to describe the work product(s) expected. The scope may range from very general to very
specific and will reference any related requirements. The Contractor shall provide a written proposal
identifying the labor categories, the number of hours of each labor category, and the hourly rate of each labor
category for itself and any sub-consultant organization, required to complete the Task Work Order Contract.
APS shall create a separate Purchase Order for each Task Work Order Contract and the Contractor shall not
commence work prior to receipt of an authorized Purchase Order.
The scope of services for each Task Work Order Contract could include, but is not limited to, one or more of
the following project phases/activities:
* Feasibility Studies
* Educational Specifications
* Program Development
* Community Engagement
* Assessment of Existing Conditions and Building Surveys
* Peer Review of Contract Documents
* Quality Control/Quality Review
* Development of Alternative Concept Designs
* Typical Design Phases (Schematic, Design Development, and Construction Documents)
* Bidding and Contract Negotiation
* Construction Administration
* Construction Visits, Inspection, and Closeout
* Post Construction
The architectural, civil/surveying, structural, mechanical, plumbing, and electrical portions of the Task Work
Order Contract shall be planned and designed by, or under the immediate supervision of, a licensed architect
or engineer who has expertise in the particular discipline involved. Any subcontracted work shall be
performed by the consultants, associates, or subcontractors proposed by the Contractor during the selection
process as part of the Contractor's team. The Contractor shall be solely responsible for any Work performed
under the Contract by its consultants, associates or subcontractors.
In each awarded Task Work Order Contract, the Contractor must:
* Furnish the number of final sets, interim sets, and copies of the work specified in each Task Work
Order Contract.
* Assure complete, competent, properly coordinated, and thoroughly checked deliverables.
* Maintain security practices to prevent disclosure of information about Task Work Order Contracts
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