ARCHITECTURAL SERVICES - HISTORIC COURTHOUSE RENOVATION

COUNTY OF MOORE
NORTH CAROLINA
REQUEST FOR QUALIFICATIONS
ISSUE DATE: March 30, 2026 RFQ#: 2026-05
TITLE: Architectural Services for Historic Courthouse Renovations
ISSUING DEPARTMENT: County of Moore
Attn: Terra Vuncannon
103 W. Saunders Street
Carthage, NC 28327
Sealed qualifications will be received until 4:00 p.m. Wednesday April 22, 2026 from
qualified firms for Architectural Services for Historic Courthouse Renovations for the
County of Moore. For your convenience, a Bid Drop-Off Box is located in the lobby at 103
W. Saunders Street, Carthage, NC. Please note "RFQ 2026-05" on sealed envelope.
All inquiries for information concerning the Request for Qualifications shall be directed to:
Terra Vuncannon, Purchasing Manager
103 W. Saunders Street
Carthage, NC 28327
(910) 947-7118
tvuncannon@moorecountync.gov
Sealed qualifications shall be delivered to tvuncannon@moorecountync.gov and shall bear
the name and number of this Request for Qualifications in the e-mail subject header. It is
the sole responsibility of the Firm to ensure that its response reaches the Issuing
Department by the designated date and hour indicated above.
In compliance with the Request for Qualifications and to all the terms and conditions
imposed herein, the undersigned offers and agrees to furnish the services and install the
goods described in accordance with the attached signed response.
Firm Name: ___________________________________ Date: __________________
Address: ______________________________________ Phone: _________________
______________________________________ By: _____________________
(typed)
By: ____________________
(signed)
Authorized Signatory E-mail address: ____________________________________________
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TABLE OF CONTENTS
PROJECT DESCRIPTION Page 3
NON-COLLUSION AFFIDAVIT Page 6
E-VERIFY AFFIDAVIT Page 7
W-9 FORM Page 8
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PROJECT DESCRIPTION
Project Overview
The County of Moore is soliciting Statements of Qualifications from qualified architectural firms
to provide design and related professional services for restoration/replacement projects for the
Historic Courthouse.
Background
The County of Moore Historic Courthouse is located at 1 Courthouse Square, Carthage, NC
28327. The present courthouse was dedicated in September 1923. In 1979 the courthouse was
placed on the National Registry of Historic Places. Currently the facility houses County
Administration, County Attorney Offices, and the Tax Department. The County wishes to
maintain the historical appearance and ambience this facility offers to its employees and citizens.
The areas to be restored/updated for this project include exterior limestone restoration, HVAC
replacement, roof replacement, window replacement, minor interior cosmetics, and
plumbing/electrical as necessary for these updates.
Services Requested
The scope of services shall include, but not be limited to, the following tasks and deliverables
associated with any design and construction of the County of Moore Historic Courthouse. The
selected firm shall work closely with County representatives and any subject-matter experts for
each area of restoration to ensure the exterior historical appearance is honored and the interior
updates are appropriate.
1. Building Assessment: Conduct building assessment and develop base drawings suitable for
design and permitting.
2. Architectural and Engineering Design: Prepare complete design documents, including
architectural, mechanical, electrical, and plumbing components necessary for the desired
updates.
3. Permitting and Regulatory Coordination: Prepare and submit required applications,
drawings, and supporting materials to obtain all local and state permits and approvals.
4. Cost Estimation and Bid Documentation: Provide detailed cost estimates at each design
phase and prepare bid documents and specifications for competitive construction
procurement.
5. Construction Administration: Oversee construction activities, including review of
submittals, response to bids, progress meetings, and coordination with County staff to ensure
compliance with design intent and applicable standards.
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6. Inspections and Project Closeout: Conduct periodic site inspections during construction
and participate in final inspections and punch-list completion to verify compliance with plans
and specifications.
7. Record Drawings and Turnover Documentation: Prepare and deliver accurate record
drawings and project documentation upon completion, including all modifications made
during construction.
Procedural Requirements/Evaluation Criteria
All proposals must provide the following information for review:
Please label each section and place in your bound response in the order below.
1. Firm Location: Also provide firm name, address, telephone numbers and year
established.
2. Firm Services: Types of services customarily provided by the firm. Firm will be
required to be registered with the NC Secretary of State.
3. Firm Consultants: Provide names of all outside consultants who would be retained to
provide services required for this project.
4. Firm and Project Team Experience: Brief description of the firm's experience with
similar projects over the past five years.
5. Project Approach: Provide a description of the approach your firm would take to the
project, including all critical aspects and tasks needed to be undertaken by Moore County
6. Firm Workload: List of current projects with expected completion date and man-hour
commitments relative to the capacity of the firm.
7. Firm Fee Schedule: List of current fees to include published hourly rates for the firm
and methodology of setting fees.
8. Firm References: A list of at least three (3) references with contact names and phone
numbers. References should be from entities with projects of similar design.
The above Procedural Requirements will have the below value in the Evaluation Criteria.
1. 5%
2. 5%
3. 10%
4. 20%
5. 25%
6. 20%
7. 5%
8. 10%
Selection Process:
The proposals received by the submittal deadline will be evaluated by a selection committee
comprised of representatives of Moore County.
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The committee will review and identify the firm or firms that are most qualified and responsive to
the services requested. Interviews may be conducted should the committee require further
assessment. The successful firm will be notified once an award/contract has been approved by the
County Manager or Board of Commissioners.
The County reserves the right to reject any and/or all responses.
Additional Instructions:
After the Request for Qualifications issue date, all communications between the Issuing
Department and prospective Firms shall be in writing. No oral questions shall be accepted. Any
inquiries, requests for interpretation, technical questions, clarifications, or additional information
shall be in writing to Terra Vuncannon at tvuncannon@moorecountync.gov , no later than 10:00
am Thursday, April 9, 2026. NO EXCEPTIONS. Please put "RFQ 2026-05" in subject
header of e-mail.
If not hand delivering to the Bid Drop-Off box located at 103 W. Saunders Street, Carthage, NC
28327, please submit via FedEx or UPS to the following address:
County of Moore
Attn: Terra Vuncannon
103 W. Saunders Street
Carthage, NC 28327
Firms should submit one (1) original and five (5) copies of their response, no
later than 4:00 pm Wednesday, April 22, 2026. The Firm's Statement of
Qualifications shall be limited to no more than 15 pages, including Cover Page.
The original should also include the following documents: Non-Collusion
Affidavit, E-Verify Affidavit, and W-9 Form.
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NON-COLLUSION AFFIDAVIT
State of North Carolina
County of Moore
I _________________________________, being first duly sworn, deposes and says that:
He/She is the _____________________of ____________________________, the
proposer that has submitted the attached proposal;
He/She is fully informed respecting the preparation and contents of the attached proposal
and of all pertinent circumstances respecting such proposal;
Such proposal is genuine and is not a collusive or sham proposal;
Neither the said Proposer nor any of its officers, partners, owners, agents, representatives,
Employees or parties of interest, including this affiant, has in any way colluded,
conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or
person to submit a collusive or sham proposal in connections with the contract for which
the attached proposal has been submitted or to refrain from bidding in connection with
such contract, or has in any manner, directly or indirectly, sought by agreement or
collusion or communication or conference with any other Proposer, firm or person to fix
the price or prices in the attached proposal or of any other Proposer or to fix overhead,
profit or cost element of the proposal price of any other Proposer or to secure through
collusion, conspiracy, connivance or unlawful agreement any advantage against the
County of Moore or any person interested in the proposed contract; and
The price or prices quoted in the attached proposal are fair, proper and are not tainted by
any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer
or any of its agents, representatives, owners, employees, or parties in interest, including
this affiant.
____________________________________
Signature and Title
State of North Carolina
County of __________________
Subscribed and sworn before me,
This _____day of ________________, 2026
___________________________________
Notary Public
My commission expires _______________
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Moore County E-Verify Affidavit
STATE OF NORTH CAROLINA
AFFIDAVIT
COUNTY OF MOORE
I, ____________________________ (the individual attesting below), being duly authorized by
and on behalf of ________________________________ (the entity bidding on project
hereinafter "Employer") after first being duly sworn hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the
United States Department of Homeland Security and other federal agencies, or any successor or
equivalent program used to verify the work authorization of newly hired employees pursuant to
federal law in accordance with NCGS 64-25(5).
2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring
an employee to work in the United States, shall verify the work authorization of the employee
through E-Verify in accordance with NCGS64-26(a).
3. Employer is a person, business entity, or other organization that transacts business in this
State and that employs 25 or more employees in this State. (mark Yes or No)
a. YES _____, or
b. NO _____
4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder
on this project Employer will ensure compliance with E-Verify by any subcontractors
subsequently hired by Employer.
Executed, this ____ day of _______________, 2026.
Signature of Affiant
Print or Type Name: _________________________
State of North Carolina
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My Commission Expires:
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