Architectural Services for Warhill Auxiliary Gymnasium

Agency: James City County
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
Posted Date: Mar 9, 2020
Due Date: Apr 14, 2020
Solicitation No: 20-14490
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Contact information: Please Login to View Page
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Bid Number: 20-14490
Bid Title: Architectural Services for Warhill Auxiliary Gymnasium
Category: Request for Proposals
Status: Open




Description:
The Williamsburg-James City County Public Schools is soliciting sealed proposals from qualified architectural firms to produce detailed designs, construction drawings, specifications, contract documents and to obtain the necessary related regulatory approvals for construction of a new auxiliary gymnasium at Warhill High School. It is the intent of this proposal to result in the competitive negotiation of a fixed price contract for these services. The successful firm will demonstrate proven management skills and technical competence in the design of public education facilities of similar design and function.

A NON-MANDATORY Pre-Proposal Meeting will be held at 10:00 a.m. on March 26, 2020 at the Warhill High School located at 4615 Opportunity Way, Williamsburg, VA 23188, at which time Prospective Offerors may discuss the project with the representatives of the Owner.

Publication Date/Time:
3/9/2020 1:00 PM

Closing Date/Time:
4/14/2020 2:00 PM

Related Documents:



Attachment Preview

JAMES CITY COUNTY
REQUEST FOR PROPOSAL #20-14490
Architectural Services for Warhill Auxiliary Gymnasium
THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST
FAITH-BASED ORGANIZATIONS
March 2020
James City County Purchasing Office
101-F Mounts Bay Road, Suite 300
Williamsburg, VA 23185
Phone: (757) 253-6647
Fax: (757) 253-6753
Email: Caprice.White@jamescitycountyva.gov
JAMES CITY COUNTY, VIRGINIA
SEALED REQUEST FOR PROPOSAL
20-14490
Title:
Issue Date:
Due Date:
Submit:
Inquiries:
Architectural Services for Warhill Auxiliary Gymnasium
March 9, 2020
April 14, 2020 no later than 2:00 p.m. local time, at the Purchasing Office located at 101-F
Mounts Bay Road, Suite 300, Williamsburg, VA 23185
One (1) Original Proposal and Three (3) copies, Signed Cover Page & Attachments C, D,E
and F, Non Collusion Affidavit, Certification Regarding Debarment, and Safety
Certification Form
All questions pertaining to this project should be directed to Caprice White, Procurement
Specialist, no later than 2:00 p.m. on March 31, 2020 in writing by email:
Caprice.White@jamescitycountyva.gov. Addendum will be issued by James City County
Purchasing.
This public body does not discriminate against faith-based organizations.
Company Name:
Address:
City/State/Zip:
_______
Telephone:
FAX:
Email Address:
_______
Federal Tax ID:
Print Name:
Title:
Signature:
Date:
Acknowledgement of Addendums: #1________________ #2________________
RFP 20-14490
Williamsburg-James City County Public Schools
Architectural Services for Warhill Auxiliary Gymnasium
Page 2 of 37
*State Corporation Commission Requirement per the Virginia Public Procurement Act, VPPA:
§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact
business in the Commonwealth. -- A. All public bodies shall include in every written contract a provision that a
contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited
partnership or registered as a registered limited liability partnership shall be authorized to transact business in the
Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise
required by law.
B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the
solicitation a provision that requires a bidder or proposer organized or authorized to transact business in the
Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued to
it by the State Corporation Commission. Any bidder or proposer that is not required to be authorized to transact
business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by
law shall include in its bid or proposal a statement describing why the bidder or proposer is not required to be so
authorized.
C. Any bidder or proposer described in subsection B that fails to provide the required information shall not receive
an award unless a waiver of this requirement and the administrative policies and procedures established to implement
this section is granted by the Director of the Department of General Services or his designee or by the chief executive
of a local governing body.
D. Any business entity described in subsection A that enters into a contract with a public body pursuant to this
chapter shall not allow its existence to lapse or its certificate of authority or registration to transact business in the
Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of
the contract.
E. A public body may void any contract with a business entity if the business entity fails to remain in compliance
with the provisions of this section.
*Virginia State Corporation Commission (“SCC”) registration information: The undersigned Proposer:
is a corporation or other business entity with the following SCC identification number: ____________ -OR-
is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or
business trust -OR-
is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and
customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees
or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become
contracts, and not counting any incidental presence of the Proposer in Virginia that is needed in order to assemble,
maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into
Virginia from bidder’s out-of-state location) -OR-
is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and
completely discloses the undersigned Proposer’s current contacts with Virginia and describes why those contacts do
not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in
Titles 13.1 or 50 of the Code of Virginia.
**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have
pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish
to be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals
(the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):
SUBMIT ALL PAGES OF COVER SHEET
RFP 20-14490
Williamsburg-James City County Public Schools
Architectural Services for Warhill Auxiliary Gymnasium
Page 3 of 37
Table of Contents
I. COMPETITION INTENDED:.................................................................................................... 5
II. PURPOSE: .......................................................................................................................... 5
III. DEFINITIONS:................................................................................................................... 5
IV. BACKGOUND ................................................................................................................... 5
V. SCOPE OF WORK:............................................................................................................ 6
Program and Schematic Design Phase ....................................................................................... 7
Design Development Phase ......................................................................................................... 7
Construction Document Phase..................................................................................................... 7
Bid and Award/Construction Administration............................................................................ 7
Project Closeout/System Startup ................................................................................................. 7
Additional Details ......................................................................................................................... 8
VI. SUBMITTAL FORMAT REQUIREMENTS FOR PROJECT ......................................... 8
VII. PRE-PROPOSAL MEETING: ........................................................................................... 9
VIII. SCHEDULE:..................................................................................................................... 10
IX. FAMILIARITY WITH PROPOSED WORK: ................................................................. 10
X. INSTRUCTIONS FOR PREPARING PROPOSALS: ..................................................... 10
XI. PROPOSAL EVALUATION ........................................................................................... 12
XII. GENERAL TERMS AND CONDITIONS ...................................................................... 13
XIII. SPECIAL TERMS AND CONDITIONS ......................................................................... 13
XIV. PROPRIETARY INFORMATION .................................................................................. 14
XV. AWARD AND EXECUTION OF AGREEMENT .......................................................... 15
XVI. ADDITIONAL INFORMATION:.................................................................................... 15
ATTACHMENT A GENERAL TERMS AND CONDITIONS ....................................... 16
ATTACHMENT B PROJECT LOCATION ....................................................................... 26
ATTACHMENT C SAFETY CERTIFICATION FORM ................................................. 27
ATTACHMENT D CERTIFICATION REGARDING DEBARMENT ......................... 29
ATTACHMENT E NON-COLLUSION AFFIDAVIT ...................................................... 31
ATTACHMENT F CERTIFICATION OF COMPLIANCE WITH IMMIGRATION
LAWS AND REGULATIONS ................................................................................................. 34
RFP 20-14490
Williamsburg-James City County Public Schools
Architectural Services for Warhill Auxiliary Gymnasium
Page 4 of 37
JAMES CITY COUNTY
REQUEST FOR PROPOSALS 20-14490
ARCHITECTURAL SERVICES FOR WARHILL AUXILIARY GYMNASIUM
I. COMPETITION INTENDED:
It is Williamsburg/James City County Public Schools intent that this Request for Proposals (RFP) for
Architectural Services for Warhill High School New Auxiliary Gymnasium encourages competition.
It shall be the Offeror’s responsibility to advise the James City County, Purchasing Director in writing
if any language, requirement, specification, etc. or any combination thereof, inadvertently restricts or
limits the requirements stated in this RFP to a single source. The Purchasing Director must receive
such notification not later than fifteen (15) days prior to the date set for acceptance of proposals.
Proposal, signed cover sheet, and the completed Attachments D, E, F, and G shall be received in
the James City County, Purchasing Office, 101-F Mounts Bay Road, Suite 300, James City
County Government Center, Williamsburg, Virginia on April 14, 2020 no later than 2:00 p.m.,
local prevailing time. It is the responsibility of each firm to deliver its Proposal to the County prior to
the time set for receipt, regardless of what medium is used to deliver it, whether by mail or otherwise.
PLEASE TAKE SPECIAL NOTE OF THE RECEIVING ADDRESS. No Proposal shall be
considered if it arrives after the time set for receipt.
II. PURPOSE:
The Williamsburg-James City County Public Schools is soliciting sealed proposals from qualified
architectural firms to produce detailed designs, construction drawings, and specifications and contract
documents and to obtain the necessary related regulatory approvals for construction of a new
auxiliary gymnasium at Warhill High School. It is the intent of this proposal to result in the
competitive negotiation of a fixed price contract for these services. The successful firm will
demonstrate proven management skills and technical competence in the design of public education
facilities of similar design and function.
III. DEFINITIONS:
1. The term “Owner” used in this solicitation refers to James City County/James City Service
Authority.
2. The term “Contractor” refers to the person or firm to whom an award is made to perform the
work under the contract
3. The term “Successful Offeror” means the proposer to whom the Owner (on the basis of the
Owner’s evaluation as herein provided) makes an award.
4. The term “Consultant” refers to the person or firm awarded a contract to perform the work.
IV. BACKGOUND
The Williamsburg-James City County Public Schools is a jointly operated school system that
encompasses the county of James City and the city of Williamsburg. Funding for the new aux gym
was recently approved. The target date to open the aux gym is Fall of 2022.
Warhill High School opened in 2007. It consists of a mixed level building containing approximately
247,500 square feet. With over 1400 students, the school needs additional gym space. The intent is to
construct an auxiliary gym and support spaces (i.e. a physical education, storage room, mechanical
RFP 20-14490
Williamsburg-James City County Public Schools
Architectural Services for Warhill Auxiliary Gymnasium
Page 5 of 37

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