ARCHITECTURAL AND ENGINEERING SERVICES TO ASSIST..

City of Trenton
319 East State Street, Trenton, New Jersey
SOLICITATION FOR REQUEST FOR PROPOSALS
THROUGH A FAIR AND OPEN PROCESS IN ACCORDANCE WITH N.J.S.A.
19:44A-20.4 ET SEQ.
FOR
ARCHITECTURAL AND ENGINEERING SERVICES TO ASSIST IN THE
IMPLEMENTATION AND COMPLETION OF VARIOUS CDBG PROJECTS
FOR THE READING SENIOR CENTER AND SOUTH WARD SENIOR CENTER
FOR A PERIOD OF SIX (6) MONTHS
FOR THE
CITY OF TRENTON
DEPARTMENT OF HEALTH AN HUMAN SERVICES
To be received on:
JUNE 24, 2025, at 11:00AM
DIVISION OF PURCHASING
This contract is being funded in whole or in part by the Community Development Block Grant Program
(CDBG), provided by the U.S. Department of Housing and Urban Development (HUD) and administered
by the City of Trenton's Department of Health and Human Services. All federal CDBG requirements will
apply. Federal and state labor compliance apply. Section 3 Apply.
RFP2026-20

(REQUIRED WITH SUBMISSION OF PROPOSAL)
The following checklist is provided as assistance to the development of the proposal
Response. It in no way supersedes or replaces the requirements of the proposal.
Please initial on the lines below for each document/section attesting to the fact that
you have read and/or included the documents with your proposal.
Must Read and Initial
A. CITY OF TRENTON ACKNOWLEDGMENT OF RECEIPT OF ADDENDA (Mandatory) ________________
B. STATEMENT OF OWNERSHIP DISCLOSURE (Mandatory) ________________
C. NON-COLLUSION AFFIDAVIT (Mandatory) ________________
D. MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE EXHIBIT A (Mandatory) ________________
E. AFFIRMATIVE ACTION REGULATIONS QUESTIONNAIRE (Mandatory) ________________
F. AMERICANS WITH DISABILITIES ACT OF 1990 (Mandatory) ________________
G. CERTIFICATION OF NON-DEBARMENT FOR FEDERAL GOVERNMENT CONTRACTS (Mandatory) ________________
H. POLITICAL CONTRIBUTION DISCLOSURE FORM ______________
I. DISCLOSURE INVESTED ACTIVITIES IN IRAN (Prior to award) _______________
J. PROHIBITED INVESTED ACTIVITIES IN RUSSIA AND BELARUS (Prior to award) ________________
K. NEW JERSEY BUSINESS REGISTRATION CERTIFICATE (Prior to award) ________________
L. LICENSING REQUIRED WITH PROPOSAL SUBMITTAL ________________
M. THREE (3) REFERENCES REQUIRED ________________
N. ETHICS COMPLAINT DISCLOSURE ________________
O. CITY OF TRENTON RESIDENT EMPLOYMENT POLICY ________________
P. PROPOSAL PAGE (Mandatory) ________________
RFP2026-20 REQUEST FOR ARCHITECTURAL AND ENGINEERING SERVICES TP ASSIST IN THE IMPLEMENTATION AND COMPLETION OF VARIOS CDBG
PROJECTS FOR THE DEPARTMENT OF HEALTH AND HUMAN SERVICES - VIRTUAL PROPOSAL OPENING IS JUNE 24, 2026, AT 11:00AM

CHECKLIST
(REQUIRED WITH BID SUBMITTAL)
CONT'D
* Questionnaire Regarding Bidders
* Certification of Bidder Regarding Equal Employment Opportunity
* Certification by Contractor/Subcontractor Compliance with State and Federal Wage
* Decisions
* Federal Certification Regarding Lobbying
* SF LLL Disclosure of Lobbying Certification
* Debarment and Suspension Certification
Bidder Name: Date: __________________
Authorized Representative: _______________________________
Signature: ______________________________________
Print Name & Title: _____
PAGES MUST BE ONE-SIDED - DO NOT BIND, BIDDERS DO NOT CHANGE ANY FORMS
PROPOSERS MAY VISIT THE CITY OF TRENTON'S PROCUREMENT WEBSITE TO DOWNLOAD
BIDS/RFPS AND VIEW ANY CHANGES, ADDENDUMS AND CANCELLATIONS PRIOR TO
SUBMITTING THEIR PROPOSAL.
RFP2026-20 REQUEST FOR ARCHITECTURAL AND ENGINEERING SERVICES TP ASSIST IN THE IMPLEMENTATION AND COMPLETION OF VARIOS CDBG
PROJECTS FOR THE DEPARTMENT OF HEALTH AND HUMAN SERVICES - VIRTUAL PROPOSAL OPENING IS JUNE 24, 2026, AT 11:00AM

TABLE OF CONTENT
Page
* Check list
* Table of Content
* Legal advertisement
* Register to do business with the City of Trenton
* Procurement forms
CITY OF TRENTON ACKNOWLEDGMENT OF RECEIPT OF ADDENDA
STATEMENT OF OWNERSHIP DISCLOSURE
NON-COLLUSION AFFIDAVIT
REQUIRED EVIDENCE AFFIRMATIVE ACTION REGULATIONS
EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE (EXHIBIT A)
AMERICANS WITH DISABILITIES ACT OF 1990
CERTIFICATION OF NON-DEBARMENT FOR FEDERAL GOVERNMENT CONTRACTS
POLITICAL CONTRIBUTION DISCLOSURE FORM
DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN
CERTIFICATION OF NON-INVOLVEMENT IN PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS
NEW JERSEY BUSINESS REGISTRATION CERTIFICATE
* Instructions for Proposers
* City of Trenton Resident Employment Policy
* City of Trenton Ethics Complaint Disclosure
* Scope of Work
* Proposal
RFP2026-20 REQUEST FOR ARCHITECTURAL AND ENGINEERING SERVICES TP ASSIST IN THE IMPLEMENTATION AND COMPLETION OF VARIOS CDBG
PROJECTS FOR THE DEPARTMENT OF HEALTH AND HUMAN SERVICES - VIRTUAL PROPOSAL OPENING IS JUNE 24, 2026, AT 11:00AM

CITY OF TRENTON
INVITATION FOR REQUEST FOR PROPOSALS
RFP2026-20
The City of Trenton is soliciting proposals through a fair and open process in accordance with
N.J.S.A. 19:44A-20.4 et seq. for:
ARCHITECTURAL AND ENGINEERING SERVICES TO ASSIST IN THE IMPLEMENTATION AND
COMPLETION OF VARIOUS CDBG PROJECTS FOR THE READING SENIOR CENTER
AND THE SOUTH WARD SENIOR CENTER
PROPOSERS MAY LOG ON TO A VIRTUAL PROPOSAL OPENING ON, JUNE 24, 2026, AT
11:00AM TO:
https://www.zoomgov.com/j/1658915223?pwd=NbbJ9wGMCdVfLJ2nZaUpUI3Um4EjFx.
1
This contract is being funded in whole or in part by the Community Development Block Grant
Program (CDBG), provided by the U.S. Department of Housing and Urban Development (HUD)
and administered by the City of Trenton's Department of Health and Human Services. All
federal CDBG requirements will apply. Federal and state labor compliance apply. Section 3
Apply.
Funding for this project is provided by Federal grant funds. The contract documents contain
requirements addressing prevailing labor wage rates, labor standards, nondiscrimination in
hiring practices, goals for minority and female participation, MBE and WBE participation,
participation by Section 3 resident and businesses, and related matters.
The City of Trenton requires submission of sealed proposals by, JUNE 24 , 2026, AT 11:00AM to Isabel
C. Garcia, QPA, Purchasing Agent, Division of Purchasing, 1st floor, 319 East State Street,
Trenton, NJ 08608.
Scope of Services, Requirements, Evaluation Criteria and other proposal information may
be obtained from the City of Trenton's Procurement Website from the following link
www.trentonnj.org . Questions must be submitted in writing to igarcia@trentonnj.org.
Proposers may visit the City of Trenton's Purchasing website for any addenda,
cancellations or notices issued prior to the request for proposal opening date and
time at www.trentonnj.org . Failure to submit acknowledgement of an addenda is
a fatal defect.
Proposers shall comply with the requirements of P.L. 1975 C127. (N.J.S.A. 17:27et seq.)
City of Trenton 609-989-3139
Isabel C. Garcia, QPA
RFP2026-20 REQUEST FOR ARCHITECTURAL AND ENGINEERING SERVICES TP ASSIST IN THE IMPLEMENTATION AND COMPLETION OF VARIOS CDBG
PROJECTS FOR THE DEPARTMENT OF HEALTH AND HUMAN SERVICES - VIRTUAL PROPOSAL OPENING IS JUNE 24, 2026, AT 11:00AM

FEDERAL COMPLIANCE NOTICE TO BIDDERS
This project is being funded in whole or in part by the Community Development Block Grant Program (CDBG), provided by
the U.S. Department of Housing and Urban Development (HUD) and administered by the City of Trenton's Department
of Department of Health and Human Services. All federal CDBG requirements, including Davis Bacon, Prevailing
Wages and Section 3 will apply to the contract.
Bidders must conduct and document all outreach to MBE/WBE and Section 3 Businesses in the
Service Area during the procurement process for all contracts. Section 3 applies to contracts over $100,000.
The MBE/WBE/SECTION 3 CONTACT SOLICITATION AND COMMITMENT STATEMENT must be
completed and submitted with the Bid.
Failure to submit the completed form in the bid will be grounds to disqualify a bid. If the Contractor does not intend to use
a subcontractor and there are no MBE/WBE/Section 3 subcontractors and material providers in the area, the form must so
indicate. Otherwise, attempts to contact MBE/WBE/Section 3 subcontractors and material providers must be documented
and submitted with the bid.
MBE/WBE/Section 3 Resources
All bidders must research the MBE/WBE and Section 3 databases to obtain vendor and contractor contacts to comply with
program requirements.
HUD's Section 3 Business Registry can be found at the following URL:
https://portalapps.hud.gov/Sec3BusReg/BRegistry/BRegistryHome
State Contracting with Small, Minority, and/or Women Business Enterprises (SMWBE's) http://
www.state.nj.us/njbusiness/contracting/
Services and Information: NJSAVI Database
https://www6.state.nj.us/CEG_SAVI/jsps/vendorSearch.jsp
MBE/WBE Directories can be obtained from the State of New Jersey website:
https://www.state.nj.us/transportation/business/civilrights/dbe.shtm
Disadvantaged Business Enterprise (DBE)
The New Jersey Unified Certification Program Directory is the only recognized directory of certified DBE firms in the State of
New Jersey https://njucp.dbesystem.com/
Emerging Small Business Enterprise (ESBE)
The NJDOT ESBE Directory is the only recognized directory of certified ESBE firms in the State of New Jersey.
https://njdot.dbesystem.com/frontend/searchcertifieddirectory.asp?
Small Business Enterprise (SBE)
New Jersey Selective Assistance Vendor Information (NJSAVI) is a database that identifies
businesses that are registered as a SBE and/or certified as an M/WBE with the State of New
Jersey.https://www20.state.nj.us/TYTR_SAVI/vendorSearch.jsp
RFP2026-20 REQUEST FOR ARCHITECTURAL AND ENGINEERING SERVICES TP ASSIST IN THE IMPLEMENTATION AND COMPLETION OF VARIOS CDBG
PROJECTS FOR THE DEPARTMENT OF HEALTH AND HUMAN SERVICES - VIRTUAL PROPOSAL OPENING IS JUNE 24, 2026, AT 11:00AM

(A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the
Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must
address administrative, contractual, or legal remedies in instances where contractors
violate or breach contract terms, and provide for such sanctions and penalties as
appropriate.
(B) All contracts in excess of $10,000 must address termination for cause and for convenience
by the non-Federal entity including the manner by which it will be effected and the basis for
settlement.
1. Termination of Contract for Cause. If, through any cause, the Contractor shall fail to
fulfill in a timely and proper manner his obligations under this Contract, or if the Contractor
shall violate any of the covenants, agreements, or stipulations of this Contract, the Public
Body shall thereupon have the right to terminate this Contract by giving written notice to
the Contractor of such termination and specifying the effective date thereof, at least five
days before the effective date of such termination. In such event, all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Contractor under this Contract shall, at the option of the Public Body,
become its property and the Contractor shall be entitled to receive just and equitable
compensation for any work satisfactorily completed hereunder.
Notwithstanding the above, the Contractor shall not be relieved of liability to the Public
Body for damages sustained by the Public Body by virtue of any breach of the Contract
by the Contractor, and the Public Body may withhold any payments to the Contractor for
the purpose of set-off until such time as the exact amount of damages due the Public Body
from the Contractor is determined.
2. Termination for Convenience of the Public Body. The Public Body may terminate this
Contract at any time by giving at least ten (10) days notice in writing to the Contractor. If
the Contract is terminated by the Public Body as provided herein, the Contractor will be
paid for the time provided and expenses incurred up to the termination date. If this
Contract is terminated due to the fault of the Contractor, Paragraph 1 hereof relative to
termination shall apply.
(C) Equal Employment Opportunity. (applicable to all construction contracts over $10,000)
During the performance of this Contract, the Contractor agrees to comply with Executive
Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as
amended by Executive Order 11375 of October 13, 1967, and as supplemented in
Department of Labor regulations (41 CFR chapter 60) as follows:
a. The Contractor will not discriminate against any employee or applicant for
employment because of race, religion, sex, color, or national origin. The
Contractor will take affirmative action to ensure that applicants are employed, and
that employees are treated during employment without regard to their race,
religion, sex, color, or national origin. Such action shall include, but not be limited
to the following: Employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The Contractor
agrees to post in conspicuous places, available to employees and applicants for

employment, notices to be provided by the Public Body setting forth the provisions
of this nondiscrimination clause.
b. The Contractor will, in all solicitation or advertisements for employees placed by or
on behalf of the Contractor, state that all qualified applicants will receive
consideration for employment without regard to race, religion, color, sex, or
national origin.
c. The Contractor will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by this Contract so that such provisions will be binding upon
each subcontractor, provided that the foregoing provisions shall not apply to
contract or subcontracts for standard commercial supplies or raw materials.
Title VI of the Civil Rights Act of 1964. No person shall, on the grounds of race, color
or national origin be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity funded in whole or in part with
Federal funds.
Section 109 of the Housing and Community Development Act of 1974. No person in
the United States shall on the grounds of race, color, national origin or sex be excluded
from participation in, or be denied the benefits of, or be subjected to discrimination under
any program or activity funded in whole or in part with funds made available under this
title.
(D) Davis-Bacon Act, as amended ( 40 U.S.C. 3141- 3148). When required by Federal
program legislation, all prime construction contracts in excess of $2,000 awarded by
non-Federal entities must include a provision for compliance with the Davis-Bacon Act (
40 U.S.C. 3141- 3144) as supplemented by Department of Labor regulations ( 29 CFR
Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally
Financed and Assisted Construction"). Attach HUD form 4010 Federal Labor Standards
Provisions
(E) Contract Work Hours and Safety Standards Act applicable to contracts in excess of
$100,000 that involve the employment of mechanics or laborers must include a provision
for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor
regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be
required to compute the wages of every mechanic and laborer on the basis of a standard
work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times
the basic rate of pay for all hours worked in excess of 40 hours in the work week. The
requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no
laborer or mechanic must be required to work in surroundings or under working
conditions which are unsanitary, hazardous or dangerous. These requirements do not
apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence.
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets
the definition of "funding agreement" under 37 CFR 401.2 (a) and the recipient or

subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that "funding agreement," the
recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to
Inventions Made by Nonprofit Organizations and Small Business Firms Under Government
Grants, Contracts and Cooperative Agreements," and any implementing regulations
issued by the awarding agency.
(G) Clean Air Act ( 42 U.S.C. 7401- 7671q.) and the Federal Water Pollution Control Act ( 33
U.S.C. 1251- 1387), as amended -
Compliance with the applicable standards, orders, or requirements issued under section
306 of the Clean Air Act (42 U.S.C. 1857(h), section 508 of the Clean Water Act (33 U.S.C.
1368), Executive Order 11738 and Environmental Protection Agency regulations (40 CFR
Part 15) is required for all contracts, subcontracts and subgrants of amounts in excess of
$150,000. For all such Contracts, all Contractors and subcontractors agree to the following
requirements:
a. A stipulation by the Contractor or subcontractors that any facility to be utilized in
the performance of any non-exempt contract or subcontract is not listed on the List
of Violating Facilities issued by the Environmental Protection Agency (EPA)
pursuant to 40 CFR 15.20.
b. Agreement by the Contractor to comply with all the requirements of Section 114 of
the Clean Air Act, as amended, (42 U.S.C. 1857c-8) and Section 308 of the Federal
Water Pollution Control Act, as amended, (33 U.S.C. 1318) relating to inspection,
monitoring, entry, reports and information, as well as all other requirements
specified in said Section 114 and Section 308, and all regulations and guidelines
issued thereunder.
c. A stipulation that as a condition for the award of the Contract, prompt notice will be
given of any notification received from the Director, Office of Federal Activities,
EPA indicating that a facility utilized or to be utilized for the Contract is under
consideration to be listed on the EPA List of Violating Facilities.
d. Agreement by the Contractor that he will include or cause to be included the criteria
and requirements in paragraph (a) through (d) of this section in every nonexempt
subcontract and requiring that the Contractor will take such action as the
Government may direct as a means of enforcing such provision.
In no event shall any amount of the assistance provided under this Agreement be
utilized with respect to a facility which has given rise to a conviction under Section
113(c)(1) of the Clean Air Act or Section 309(c) of the Federal Water Pollution
Control Act.
(H) Debarment and Suspension (Executive Orders 12549 and 12689)
A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-
wide exclusions in the System for Award Management (SAM), in accordance with the OMB

guidelines at 2 CFR 180 that implement Executive Orders 12549 ( 3 CFR part 1986 Comp., p.
189) and 12689 ( 3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM
Exclusions contains the names of parties debarred, suspended, or otherwise excluded by
agencies, as well as parties declared ineligible under statutory or regulatory authority other than
Executive Order 12549. Use www.SAM.gov
(I) Byrd Anti-Lobbying Amendment ( 31 U.S.C. 1352) - Contractors that apply or bid for
an award exceeding $100,000 must file the required certification. Each tier certifies to the tier
above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, officer or employee of Congress, or an employee of a member of
Congress in connection with obtaining any Federal contract, grant or any other award covered
by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes
place in connection with obtaining any Federal award. Such disclosures are forwarded from tier
to tier up to the non-Federal award.
(J) Procurement of recovered materials.
Contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the
Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring
only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR
part 247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds
$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy and
resource recovery; and establishing an affirmative procurement program for procurement of
recovered materials identified in the EPA guidelines.
(K) Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1801 u).
This agreement is subject to the requirements of Section 3 of the Housing and Urban
Development Act of 1968 (12 U.S.C. 1801 u) as amended. The Section 3 clause
provides:
Every applicant, recipient, contracting party, contractor and subcontractor shall
incorporate, or cause to be incorporated, in all contracts for work in connection
with a Section 3 covered project, the following clause (referred to as a Section 3
clause):
A. The work to be performed under this contract is subject to the
requirements of Section 3 of the Housing and Urban Development Act of
1968, as amended, 12 U.S.C. 1701u. The purpose of section 3 is to
ensure that employment and other economic opportunities generated by
HUD assistance or HUD-assisted projects covered by section 3, shall to
the greatest extent feasible, be directed to low- and very low-income
persons, particularly persons who are recipients of HUD assistance for
housing.
B. The parties to the contract agree to comply with HUD's regulations in 24
CFR Part 135, which implement section 3. As evidenced by their
execution of this contract, the parties to this contract certify that they are