Architectural Design Services Chino Instructional Building

Agency: Chaffey College
State: California
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
Posted Date: Aug 7, 2019
Due Date: Aug 30, 2019
Solicitation No: 2020PW98
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2020PW98 Architectural Design Services Chino Instructional Building

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RFQ No. 2020PW98
REQUEST FOR QUALIFICATIONS
ARCHITECTURAL DESIGN SERVICES CHINO INSTRUCTIONAL BUILDING
The Chaffey College Community District (District) is seeking qualifications from firms for professional
architectural design services and construction administration of a two-story 35,343 gross square footage
instructional building on the District’s Chino campus.
This project is funded by Measure L and P bond funds in addition to funding from the State of California
under the authorization of the California Community Colleges Chancellor’s Office.
The current total estimated construction cost for the project is $22,525,410. The preliminary scheduled
construction start date is August 2021. The selected firm must be able to meet the anticipated time
schedule as described in Attachment 1 of the RFQ.
For Consideration, the Qualification/Proposal Submittals must be received no later than 2:00
PM, August 30, 2019 by the DISTRICT’S Purchasing Services office, addressed as follows:
RFQ No. 2020PW98, Architectural Design Services – Chino Instructional Building
Chaffey Community College District
Purchasing Services Department
Attn: Kim Erickson, Executive Director, Business Services
5885 Haven Avenue
Rancho Cucamonga, CA 91737-3002
Further information regarding this solicitation is set forth in RFQ/RFP’s, which are available at:
www.chaffey.edu/purchasing/Bids/bids.shtml
RFQ No. 2020PW98
REQUEST FOR QUALIFICATIONS
ARCHITECTURAL DESIGN SERVICES CHINO INSTRUCTIONAL
BUILDING
1. INTRODUCTION
Chaffey Community College District (the "DISTRICT") of San Bernardino County, California
seeks the qualifications of a design firm with over 10 years of experience, including experience
working with DSA and coordinating with on-site construction management firms, to provide
architectural design services for a state-approved and partially state-funded instructional
building on the Chaffey Community College Chino campus. The selected firm will enter into
a contract for architectural services for programming, design, and support of the following:
Project Description: The project supports the design and construction administration
of a two-story 35,323 gross square footage instructional building on the Chaffey
Community College Chino campus. This building is summarized in Attachment 1.
The project is funded by Measure L and P bond funds in addition to funding from the
State of California under the authorization of the California Community Colleges
Chancellor’s Office and must be designed in accordance with all applicable Government
codes and established procedures.
Estimated Construction Cost: The current total estimated construction cost for the
project is $22,525,410. The preliminarily scheduled construction start date is August
2021. The selected firm must be able to meet the anticipated time schedule as described
in Attachment 1.
Your firm will work closely with Chaffey personnel and the District’s program management
team, which is staffed on site by Kitchell/CEM, Inc., and a construction management firm yet
to be determined under a multi-year DISTRICT contract. For more information on this and
other Chaffey construction projects, visit: http://www.chaffey.edu/construction/.
This Request for Qualifications ("RFQ") includes the (i) Project Program Statement,
(ii) Selection Process–RFQ Schedule, (iii) Qualification Submittal requirements, and (iv) the
DISTRICT’S Sample Design Professional Agreement included in Attachment 2.
Qualification Submittal Deadline for Full Consideration: 2:00 PM on August 30, 2019
RFQ Sections 5 and 6 below describe the selection process and Qualification Submittal format
and content requirements.
RFQ 2020PW98
-1-
Requests for Clarifications: All requests for clarification or interpretation, either
administrative or technical, must be submitted in writing no later than 2:00 PM on August 20,
2019, and addressed only to:
Chaffey Community College District
Ms. Ashira Murphy, Executive Assistant
5885 Haven Avenue
Rancho Cucamonga, CA 91737-3002
Phone: (909) 652-6792
Email: Ashira.murphy@chaffey.edu
The DISTRICT prohibits respondents from communicating with Project users.
The DISTRICT shall distribute its responses to requests for clarification or interpretation by
posting them on its website at: http://www.chaffey.edu/purchasing/Bids/bids.shtml, or by
other reasonable means.
2. SUMMARY OF REQUIREMENTS
The selected design firm will assume the role of Architect and the design professional of record
to manage and coordinate all design and construction document preparation. The successful
firm will be awarded a contract for full design services including pre-design work, Schematic
Design, Design Development, Construction Documents, Bidding Phase and Construction
Phase. At its sole discretion, the DISTRICT may exclude some of the design phases from the
general scope of work.
Any required disciplines not covered in-house by the design firm shall be provided on a sub-
consultant basis to the Executive Architect. The DISTRICT reserves the right to approve or
reject all subconsultants proposed by the Executive Architect during or after the selection
process.
3. CONTRACTING REQUIREMENTS
The DISTRICT will contract with the best-qualified design firm for the subject Project. Services
will be authorized on an “as-needed” basis and are contingent upon Project approvals, funding
and the quality of services delivered by the design firm.
All services will be delivered under the DISTRICT’s standard Design Professional Services
Agreement for architect/engineering services, which has been approved by DISTRICT General
Counsel. Refer to the sample agreement in Attachment 2. This agreement is provided for
information only. The final work scope and schedule of deliverables is subject to negotiations
between the DISTRICT and the design firm it selects for the Project.
The DISTRICT may elect, at any time, to amend any contract awarded under this RFQ to
require the selected design firm to provide additional services. In such a case, the selected
design firm and the DISTRICT shall mutually agree on the scope and fees associated with any
additional services.
RFQ 2020PW98
-2-
Contract Type: Design Professional Services Agreement
Estimated Contract Duration: 36 months or greater
4. SUBMITTAL REQUIREMENTS & SELECTION PROCESS
a. PROCESS OVERVIEW
This RFQ has a two-part selection process.
Part 1: Respondents must submit Qualification Submittals as described in Section 5 of
this RFQ. The DISTRICT shall evaluate each submittal based upon the established
criteria, and shall create a short list of design professionals to interview in Part 2.
Part 2: The DISTRICT shall send written notice to all respondents of their interview
selection status per the RFQ Schedule. Notices sent to respondents selected for
Committee Interviews shall include:
Date and Time of Interview
Interview Format and Required Presentation Materials
The DISTRICT’S Selection Committee shall select one respondent to provide the
design services for the Project. The DISTRICT shall send written notice of its selection
with details concerning the contract negotiation and award procedure.
If the DISTRICT is unable to reach agreement with the first selected respondent, the
DISTRICT may proceed, at its sole discretion, to select the second selected respondent
for contract negotiations and award. If the DISTRICT is unable to reach agreement
with the second selected respondent, the DISTRICT may proceed, at its sole discretion,
to select the third selected respondent for contract negotiations and award.
The DISTRICT reserves the right to contract for services in the manner that is most
beneficial to the DISTRICT.
RFQ 2020PW98
-3-
b. RFQ SCHEDULE
The DISTRICT anticipates the following schedule for selecting a design professional
for the Project:
ACTIVITY
Release Request for Qualifications
Last Day to Submit Requests for Clarification/Interpretation
DISTRICT Response to Requests for Clarification/Interpretation
Deadline for Receipt of Qualification Submittals for Full Consideration
RFQ Review by Selection Committee Completed
Notice of Selection Status
Selection Committee Interviews
Notice of Recommendation for Award of Contract– Begin Negotiations
and Reference Checking
Board Agenda Item for Approval to Award Contract to Business
Services Office
Board Meeting – Approval to Award Contract
DATE
August 7, 2019
August 20, 2019 at
2:00 PM
August 22, 2019 at
2:00 PM
August 30, 2019 at
2:00 PM
September 3-
September 11, 2019
September 12, 2019
September 17-18,
2019
September 23-
October 1, 2019
October 3, 2019
October 24, 2019
Notice of Award Issued – Contract Mailed
October 25, 2019
c. INSTRUCTIONS FOR QUALIFICATION SUBMITTALS
(1) General Requirements
In the format required in Section 5.a. below, each respondent must succinctly
state its qualifications and explain its method for developing a constructive,
effective partnership with the DISTRICT to ensure the Project is on time, within
budget, and designed to advance program objectives.
Each respondent shall demonstrate its ability to provide a full range of
architectural and engineering design services to complete plans and
specifications for a work similar in scope and size to this Project.
(2) Evaluation
The DISTRICT shall evaluate respondents on the following basis, listed in no
particular order of importance:
Timely submitted a fully completed Qualification Submittal:
- Responded succinctly to all questions and supplied all requested
information.
RFQ 2020PW98
-4-

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