ARCHITECTURAL/CIVIL ENGINEERING/STRUCTURAL ENGINEERING SERVICES FOR 3600 GATES BOULEVARD

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
HAROLD L. DOUCET, SR., CITY MANAGER
MAYOR PRO TEM
SHERRI BELLARD, TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS, JR.
TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO
DONEANE BECKCOM CITY ATTORNEY
THOMAS KINLAW, III
DONALD FRANK, SR.
March 2, 2026
REQUEST FOR QUALIFICATIONS
ARCHITECTURAL/CIVIL ENGINEERING/STRUCTURAL ENGINEERING SERVICES
FOR PLANNING, DESIGN, ENGINEERING AND CONSTRUCTION MANAGEMENT
RELATING TO AN EXITING BUILDING LOCATED AT 3600 GATES BOULEVARD
DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m., Central Standard
Time, Wednesday, March 18, 2026. (The clock located in the City Secretary's office will be the official
time.) Applicant names will be read aloud beginning at 3:15 p.m. on Wednesday, March 18, 2026 in the
City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P26-023
DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies and USB
of your RFQ to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning this Request for Qualifications and Scope of Work should be directed in writing
to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams,
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR QUALIFICATIONS (RFQ) and accompanying GENERAL
INSTRUCTIONS, CONDITIONS and SPECIFICATIONS are for your convenience in submitting
qualifications for the enclosed referenced services for the City of Port Arthur.
Qualifications must be signed by a person having authority to bind the firm in a contract. Qualifications
shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of
the envelope.
ALL QUALIFICATIONS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFQ
submittal arrives at the above location by specified deadline regardless of delivery method chosen by the
firm. Faxed or electronically transmitted RFQ submittals will not be accepted.
Clifton Williams
Purchasing Manager
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REQUESTS FOR QUALIFICATIONS
ARCHITECTURAL/CIVIL ENGINEERING/STRUCTURAL ENGINEERING SERVICES
FOR PLANNING, DESIGN, ENGINEERING AND CONSTRUCTION MANAGEMENT
RELATING TO AN EXITING BUILDING LOCATED AT 3600 GATES BOULEVARD
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon
request.
In the event you desire not to submit a bid, we would appreciate your response regarding the
reason(s). Your assistance in completing and returning this form in an envelope marked with the
enclosed bid would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 21

REQUEST FOR QUALIFICATIONS
ARCHITECTURAL/CIVIL ENGINEERING/STRUCTURAL ENGINEERING SERVICES
FOR PLANNING, DESIGN, ENGINEERING AND CONSTRUCTION MANAGEMENT
RELATING TO AN EXITING BUILDING LOCATED AT 3600 GATES BOULEVARD
OBJECTIVE
The City of Port Arthur is seeking a response to the Request for Qualifications (RFQ) to acquire the services
of a qualified Architectural/Civil/Structural Engineering firm for preliminary assessments, planning, design,
engineering and construction management relating to the renovations, potential vertical expansion and flood
proofing of an existing building located at 3600 Gates Boulevard, Port Arthur, Texas. The building will be
repurposed for Police Department Operations.
PROPOSED PROJECT
1.0 General
1.1. The City of Port Arthur herein referred to as "Owner", requests qualifications for
Architectural/Civil/Structural Engineering Services necessary to design an existing building located at
3600 Gates Boulevard, Port Arthur, Texas. The Firm herein referred to as "Respondent", shall serve
in the capacity of an Architect/Civil/Structural Engineer for the design and repurposing of the existing
building.
1.2. Respondents should carefully read the information contained herein and submit a complete response
to all requirements and questions as directed.
1.3. Submittals and any other information submitted by Respondents in response to this RFQ shall become
the property of the City.
1.4. The City will not provide compensation to Respondents for any expenses incurred by the
Respondent(s) for submittal preparation or for any demonstrations that may be made unless otherwise
expressly stated or required by law. Respondents submit qualifications at their own risk.
1.5. Each submittal should be prepared simply and economically, providing a straightforward, concise
description of your firm's ability to meet the requirements of this RFQ. Emphasis should be on
completeness, clarity of content, responsiveness to the requirements, and understanding the City's
needs.
1.6. The City makes no guarantee that an award will be made as a result of this RFQ. City reserves the
right to accept or reject any or all submittals, with or without cause, waive any formalities or minor
technical inconsistencies, or delete any item/requirement from this RFQ or contract when deemed to
be in the City's best interest. Representations made within the qualifications submittal and any
subsequent proposal will be binding on responding firms. City will not be bound to act by any previous
communication or submittal submitted by the firms other than this RFQ.
1.7. Failure to comply with the requirements contained in this RFQ may result in the rejection of your
proposal.
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1.8. Only individual filing or formal joint ventures may apply. Two firms may not apply jointly unless
they have formed a legal joint venture. (This does not preclude an applicant from having consultants).
2.0 Project Description: the project scope includes the Architectural/Civil/Structural Engineering of an
existing building located at 3600 Gates Boulevard, Port Arthur, Texas. The total project scope is comprised
of the 2 (2) components listed below:
The project consists of the renovation of an existing building with unknown conditions, including interior
demolition, system replacement, site improvements, and evaluation of the feasibility of adding a second
floor. The facility will serve Police Department operations only and may house mission-critical public safety
functions. The existing building is to be designed to include but not be limited to Administrative and
command offices, Patrol and operational support areas, Dispatch, Crime Intelligence Center, Media Room,
Shift Meeting Rooms for FOD and CID Divisions, Training Room, lockers, Interrogation Room, Polygraph
Examination Room, both Interrogation and Polygraph Room should be sound proofed, shower, and gym
facilities, secure restricted access areas, technology-intensive spaces requiring continuous operation. The
current site includes an approximately 22,000-square-foot building constructed in 1981, along with a 40,000-
square-foot concrete parking lot, also constructed in 1981. In planning for the future needs of the Police
Department, the City anticipates long-term expansion to approximately 60,000 square feet for the building
including provisions for an upper-level deck to accommodate future growth and operational planning.
2.1 The building must be designed to be flood proof against 100-year flood events.
3.0 Proposal Concept: The City intends to select one company with Architectural/Civil/Structural Engineering
in-house capabilities to design and engineer the repurposing of the existing building. The City may select
a firm that best meets the City's interest from any combination of criteria presented.
4.0 Scope of Services: The Respondent shall provide the following scope of services.
4.1 Architectural/Civil/Structural Engineering Services.
4.2 Architectural Programming & Concept Design
The scope of the work outlined in this proposal includes the Architectural, Civil and Structural
Engineering design and plans of all major building elements, materials and finishes, construction
documents and specifications to convey the intent of the design to bidders and contractors, and
provisions for construction. Structural evaluation of existing building and foundations, assessment
of prior demolition, remediation or vacancy impacts, Code, ADA, and life-safety analysis. In
addition, this scope outlines all mechanical, electrical, and plumbing (MEP) and landscaping design
by Professional Engineers registered in the State of Texas.
4.3 Structural Evaluation & Vertical Expansion
The proposal should list all specialty consultants such as those used for architects, landscape
architects, structural, MEP, and civil. Analysis of feasibility of adding a second floor. Identification
of required structural reinforcements, and written findings and design recommendations.
4.4 Engineering Design Services
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Civil engineering services shall include but are not limited to engineering site plans and final plans
that will address water, sewer, drainage, easements, landscaping, etc. in accordance with the City's
General Development Ordinance. Structural engineering services shall include but are not limited
to Mechanical (HVAC), including redundancy for critical operations, electrical systems and
emergency power coordination, plumbing systems, fire protection and life-safety systems, and
coordination of data, communications, and security systems.
4.5 Site, Parking and Drainage
Parking lot evaluation and design, Drainage and stormwater management, and Coordination with
City standards and flood mitigation requirements.
Architectural Engineering services shall be performed by a registered professional engineer
licensed to perform architectural engineering in the State of Texas to include new building
elevations and outside appearance, inside floor plans, ensure ADA compliance, specify materials,
colors for finishing products.
4.6 Structural Engineering services shall be performed by a registered professional engineer licensed
in the State of Texas to perform structural engineering to analyze the building for structural integrity
and compliance with current wind loads, provide designs of necessary improvements and repairs
required for the building to meet 2024 International Building Codes load requirements. The
structural engineer must be approved by the Texas Department of Insurance to design, inspect and
certify buildings for windstorm design.
4.7 Mechanical, Electrical and Plumbing Engineering services shall include but are not limited to load
analysis, wire sizing, pipe sizing, internet sizing, etc.
4.8 The proposal shall also include:
4.8.1 A detailed description of the Architect/Civil/Structural Engineer's experience and
capabilities to perform the work described. The Architect's experience specifically
inside the Port Arthur City limits and for the City of Port Arthur.
4.8.2 A minimum of three (3) client references that demonstrate similar projects within area
subject to hurricane storms. Each shall include the client's name, title, address, and
current telephone number of the individual directly responsible for the work.
4.8.3 A detailed description of the Structural Engineer's experience in flood proofing existing
structures and buildings.
4.8.4 The City reserves the right at any time to obtain an independent cost estimator at the
Owner's expense.
4.8.5 The City also reserves the right to visit similar projects before awarding the
design/contract.
4.9 Preliminary Design Services
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4.9.1 Conduct meetings with key City staff to review basic assumptions, ascertain basic
functional requirements, and review previously developed documents that detail spatial
requirements.
4.9.2 Refine the project based on preliminary input and submit a preliminary report to the
Owner.
4.9.3 The Engineer and the Owner shall meet weekly or as needed to discuss and evaluate the
project(s) status.
4.10 Design and Engineering Services
4.10.1 The Architect/Engineer and Owner shall meet weekly or as needed to develop and
review plans and specifications.
4.10.2 Provide construction cost estimates based on professional experiences.
4.10.3 Provide code review/analysis relative to the space plans.
4.10.4 Develop civil engineering site plans in accordance with City's General Development
Ordinance.
4.10.5 Provide a set of construction plans for owner approval.
4.10.6 Develop design of exterior elevations indicating materials, finishes, and profiles of wall
planes.
4.10.7 Submit exterior elevations for Owner's approval.
4.10.8 Provide preliminary structural, MEP, and civil engineering design.
4.10.9 Submit design documents to the Chief Building Official of the City.
4.10.10 The Engineer shall provide design updates at the 30%, 50%, 70%, 90%, and 100%
design stages.
4.10.11Upon approval by the Owner, the Engineer shall finalize construction documents.
4.10.12The Engineer shall provide final documents to the Owner.
4.10.13Provide architectural drawings and engineering specifications to describe the
construction and detailing of the project for bidding, permitting, and construction.
4.10.14Provide MEP, structural, drawings and specifications to describe the construction and
detailing of the project for bidding, permitting, and construction.
4.10.15Attend all City Council meetings needed to coordinate the overall process.
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4.10.16Provide construction management services.
4.10.17Meet with owner's representative to review construction or design issues.
5.0 The Engineer shall submit architectural plans and engineering site plans in accordance with the City's
General Development Review process.
5.1 Presentations to City Staff to review progress, present issues, and review change orders.
5.2 Provide construction as-built drawings including redlined version for the City Engineering
Department including updated final drawing package.
6.0 Proposal Requirements & Selection Criteria. The Engineer shall provide the following information with
their proposal. This information will be used in part to evaluate each proposal during the selection process.
The information is to be in the following format:
6.1 Qualifications. The Respondent must provide qualifications in providing design services.
6.2 Identify quality control and project management, value engineering, subcontractor management,
coordination of multi-bid package procurement, project scheduling, and project reporting,
including minutes of meetings and daily progress reports.
6.3 Level of Experience. Identify past projects, including size and scope, budgets, actual building costs,
and on-time performance. Identify experience and effectiveness in maintaining the overall design
and engineering schedule. Projects shall have been repurposing buildings and design of new
buildings in the Gulf of Americas area subject to hurricanes.
6.4 Staff & Key Personnel. Proposed organization structure and capabilities of managing an aggressive
multi-bid package construction project.
6.5 Resumes, position description, project responsibilities, existing workload, and project percentage
commitment of the key contract person responsible for managing the overall project between the
Designer and the Owner.
6.6 Also, provide the methodology used in selecting the proposed project manager and project team
members. Resumes shall include education, years of experience, construction management project
experience, and current assignments.
6.7 Work Plan & Project Schedule. Provide a detailed work plan of your perception of how this project
can be developed, designed, and implemented in a timely and responsible manner. Provide an
overall project schedule to include the key phases of the project from program, design, Contractor
selection, construction documents review, construction administration and inspection, and final
close-out documentation.
6.8 Design Abilities & Communication Skills. The Respondent must demonstrate their ability to
programmatically and schematically design this project within the parameters of our environment,
location, budget and space requirement.
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6.9 Demonstrate the communication process and site logistics for this project and the steps the Owner
and/or Owner's representative can take if conflicts occurring during any phase of the design/build
project.
6.10 Design Supervision. Identify your capacity and work plan to support this project with your
office staff.
7.0 Identify your Company's capacity and work plan to support this project in the field
7.1 Owner's Representative. Please provide specific examples of past experience working with an
owner's representative on a project.
8.0 Project Documentation. Proposed report documents to be used to manage the project(s). The reports shall
address the techniques associated with detailed cost estimating, schedule monitoring, project budgets,
weekly project status reporting, including identification of potential problems, impacts and recovery plans.
9.0 Claims, Suits and Resolution(s). Provide complete and accurate responses to the following questions:
9.1 Has your Company ever failed to complete any work awarded to it?
9.2 Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against
your Company or its officers?
9.3 Has your Company filed any lawsuits or requested arbitration with regard to construction contracts
within the last five years? If yes, please provide details.
9.4 What is your Company's position on dispute avoidance programs?
9.5 Within the last five years, has any officer or principal of your organization ever been an officer or
principal of another organization when (i) it failed to complete a design contract or (ii) was
terminated for any reason during the performance of a design contract? (If the answer to any of the
above is yes, please provide details).
10.0 Qualifying Proposals
10.1 Any special conditions or qualification related to this Request must be noted in your Proposal.
11.0 Proposal Instructions:
11.1 Information requested herein shall be furnished completely and in compliance with Section 12.0
below. The information requested and the manner of submission is essential to allow a thorough
evaluation on a fair and uniform basis.
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12.0 Preparation Instructions
12.1 At least three (3) copies of the proposals submitted in response to this RFQ must contain an
original signature, in blue ink, by Respondent's company official(s) authorized to legally bind the
company and submit such proposals. Failure to sign and return these forms will subject your proposal
to disqualification.
12.2 Responses to this RFQ should consist of answers to each item in 4.0 through 10.0. Questions
should be repeated in your response. In cases where a question does not apply or if you are unable to
respond, reference the question and indicate N/A (not applicable) or N/R (no response), as appropriate.
Briefly explain your reason when responding N/R.
12.3 Page Size, Binding & Dividers: Submittals must be typed on letter size (8 12" x 11") paper.
Proposals are to be bound or placed in ring binders. Preprinted material should be referenced in the
submittal and included as labeled attachments.
12.4 Sections should be divided by tabs for ease of reference.
12.5 Number each side of each page consecutively, including a letter of interest, brochures, licenses,
resumes, insurance declaration pages, supplemental information, etc.
12.6 Submittals must be limited to 50 pages. A page is considered a printed, single-side sheet. Any
submittals exceeding the 50-page limit will be disqualified.
12.7 Photographs, sketches, and schematics, when provided as a page, count as a page.
12.8 Covers, table of contents, and divider tabs will not count as pages, provided no additional
information is included on those pages. Include a table of Contents that includes page number
references. The Table of Contents should be in sufficient detail to facilitate easy reference of the
sections of the proposal as well as separate attachments (which should be included in the main Table
of Contents). Supplemental information and attachments included by your firm (i.e. not required)
should be clearly identified in the Table of Contents and provided as a separate section.
12.9 All pages of the proposal should be numbered sequentially in Arabic numbers (1, 2, 3, etc.).
Attachments should be numbered or referenced separately.
13.0 Port Arthur Business:
13.1 Must have a location within the City of Port Arthur. Consideration of points will be given to
company subbing to a Port Arthur business.
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