ARCHER SEPTIC IMPROVEMENTS 2026

RFQ Archer Septic Im provements 2026
703 NE 1st Street Gainesville FL, 32601 352.372.2549 x Ext512
Request For Quote
ARCHER SEPTIC IMPROVEMENTS 2026
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RFQ Archer Septic Im provements 2026
OVERVIEW
The Alachua County Housing Authority (ACHA) is soliciting quotes
from licensed septic repair contractors to complete septic tank and
drainfield repairs/replacements in our Thistle Hills East and
Thistle Hills West neighborhoods in Archer Florida per the Scope
of Work.
RFQ INFORMATION AT A GLANCE
Ron Hall
Contact Person
352-372-2549 ext 512
Ron@acha-fl.com
RFQ Documents and https://acha-fl.com/procurement/
updated information
Pre-Proposal You may walk the site on your own, however please
Conference - wear identifying information like your company name
walkthrough and only visit during regular hours.
Questions related to Submitted via e-mail to Ron@acha-fl.com
this RFB Deadline Wednesday March 18, 2026
Wednesday March 25, 2026 @ 4:00pm*
Submission of Proposal
Your bid with all required attachments must be
Deadline
delivered to:
Alachua County Housing Authority
Attn: Ronald Hall, Director of Operations
703 NE 1st Street Gainesville, FL, 32601
by the posted deadline.
Your quote may be e-mailed with all attachments to
Ron@acha-fl.com
*Your submission must be received and time-
stamped by ACHA no later than the posted
deadline. ACHA is not responsible for delays in
submission regardless of the form of delivery.
Anticipated date of Approval Wednesday, April 1, 2026 @ 5:00 pm meeting
by the ACHA Board of
Commissioners
1. Purpose
It is the intent of this Request for Quote to acquire one licensed
contractor with the staffing, equipment and organizational capacity
to replace to complete the Scope of Work.
2. Scope of Work - See attached Scope of Work starting on page 8 for
complete details.
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3. Terms and Conditions
3.1 The Awardee agrees to comply with the terms and conditions
as specified in documents and forms as Attached:
3.1.1 From HUD 5370-EZ General Conditions for Small
Construction/Development Contracts ($2,000 and
$250,000)
3.1.2 Davis Bacon Wage Rate Determination General
Decision Number FL20260052 01/02/2026 MOD 0
3.1.2.1 Please note that verification of wages will be
requested through employee interviews and/or
additional backup documentation
3.1.3 Legally Required Statement and Provisions Regarding
Access to Records
4. Special Conditions
4.1 Inspection ACHA: The Director of Maintenance will inspect all
work prior to payment for work completed to date of request.
4.2 Inspection Alachua County Florida: Permit inspections are
required to be completed in person. There will be no self-
certification of inspections. A satisfactory approval of
completed permit must accompany work completed to date of
request.
4.3 Change Orders: Your quote should address all items necessary
to complete the Scope of Work. However, ACHA understands
that there may be items that are discovered while completing
the requested work. These will be addressed as they arise.
ACHA may make Change Orders adding or deleting work as
necessary if it is in the best interest of the Authority to do so.
Both parties shall make no modifications of the terms of the
contract except by written amendment or change order.
Contractor shall not perform extra work unless authorized to
do so in writing. Contractor needs to submit a bid that takes
into account all aspects of the request. Failure to include costs
for items that should have been in your bid will may not be
reimbursable. I.E. Do not low bid with the expectation to win
the bid, but then secure a change order.
4.4 Invoicing/Payment: Pay requests are be sent to Ron Hall via
email at Ron@acha-fl.com for work completed and inspected
to date. Along with the invoice, please include Certified Payroll,
a summary of units completed to date, and approvals of work
completed by both the Director of Operations and the Florida
Department of Health in Alachua County.
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4.5 ACHA understands that this procurement entails a very large
outlay of upfront costs to the awardee for equipment. ACHA
has a process that allows for payment on Materials Stored.
4.6 Sub-Contracting: Contractor agrees not to hire any sub-
contractor without prior approval and clearance. Any sub-
contractor associated with a potential award must follow and
adhere to the same procurement requirements including the
submission of required forms as the prime contractor. Sub-
contractors must be listed in your response along with the
same required forms as the prime contractor.
4.7 Insurance: Contractor agrees to provide proof of Insurance as
follows:
4.7.1 Automobile Liability Insurance on owned and non-owned motor
vehicles used in connection with this contract and shall contain a
limit of bodily injury of at least $500,000 per person and a total
limit per occurrence of at least $1,000,000 and Property Damage
Limit of $500,000 per accident.
4.7.2 Commercial General Liability Insurance with a combined single
limit for bodily injury of not less than $1,000,000 per occurrence
and $500,000 property damage per occurrence to protect the
Contractor and the Authority against claim for bodily injury or
death and damage to the property of others
4.7.3 Worker's Compensation Insurance shall be maintained in
accordance with Section 440.185(4), Florida Statutes. Statutory
requirements and benefits. Coverage is compulsory for
employers of three or more employees, to include the employer.
Contractors who fail to notify ACHA of increases in the number
of employees that changes their workers' compensation
requirements under the Florida Statutes during the course of the
contract shall be in noncompliance with the contract.
4.7.4 ACHA shall be named as "Additionally Insured" and "Certificate
Holder" on all policies.
4.8 Licensing: Contractor shall provide ACHA with a copy of its current Business
License, any licensing as required for the trade and FEIN#. When necessary,
contractor shall make all necessary applications for permits and/or licenses
which are required for the execution of the work.
4.9 Section 3 Economic Opportunities: The work to be performed under this
contract is subject to the requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended, 12 W.S.C. 170lu (Section 3).
The purpose of Section 3 is to ensure that employment and other economic
opportunities generated by HUD assistance or HUD-assisted projects
covered by Section 3 shall, to the greatest extent feasible, be directed to
low and very low-income persons, particularly persons who are recipients of
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HUD assistance for housing.
4.9.1 The Contractor is responsible for making every effort to ensure
that employees from ACHA Section 3 residents have first right of
refusal when hiring new employees under this contract.
4.9.2 The parties to this contract agree to comply with HUD's
regulations in 234 CFR part 135, which implement Section 3. As
evidenced by the execution of this contract, the parties to this
contract certify that they are under no contractual or other
impediment that would prevent them from complying with the
part 135 regulations.
4.9.3 The contractor agrees to send to each labor organization or
representative of workers with which the contractor has a
collective bargaining agreement or other understanding, if any, a
notice advising the labor organization or workers' representative
of the contractor's commitments under this Section 3 clause, and
will post copies of the notice in conspicuous places at the work
site where both employees and applicants for training and
employment positions can see the notice. The notice shall
describe the Section 3 preference, shall set forth minimum
number and job titles subject to hire, availability of
apprenticeship and training positions, the qualifications for each;
and the name and location of the person(s) taking applications
for each of the positions; and the anticipated date the work shall
begin.
4.9.4 The contractor agrees to include this Section 3 clause in every
subcontract subject to compliance with regulations in 24 CFR
part 135, and agrees to take appropriate actions, as provided in
an applicable provision of the subcontract or in this Section 3
clause, upon a finding that the subcontractor is in violation of the
regulations in 24 CFR part 135. The contractor will not
subcontract with any subcontractor where the contractor has
notice or knowledge that the subcontractor has been found in
violation of the regulations in 24 CFPR part 135.
4.9.5 The contractor will certify that any vacant employment positions,
including training positions, that are filled: 1) after the contractor
is selected but before the contract is executed, and 2) with
persons other than those to whom the regulations of 24 CFR part
135 require employment opportunities to be directed, were not
filled to circumvent the contractor's obligations under 24 CFP
part 135.
4.9.6 Noncompliance with HUD's regulations in 24 CFR part 135 may
result in sanctions, termination of this contract for default, and
debarment or suspension from future HUD assisted contracts.
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4.9.7 With respect to work performed in connection with Section 3
covering housing assistance, section 7 (b) of the Indian Self-
Determination and Education Assistance Act (25 U.S.C. 450e) also
applies to the work to be preformed under this contract. Section
7(b) requires that to the greatest extent feasible (i) preference
and opportunities for training an employment shall e given to
Indians, and (ii) preference in the award of contracts and
subcontracts shall be given to Indian organizations and Indian-
owned Economic Enterprises. Parties to this contract that are
subject to the provisions of Section 3 and Section 7 (b) agree to
comply with Section 3 to the maximum extent feasible, but not
in derogation of compliance with Section 7(b).
4.10 Protection of Work, Property and Persons: The Contractor shall
adequately protect the work, adjacent property, and the public and shall be
responsible for any damage or injury caused by him or his authorized
agent's act or neglect.
4.11 E-Verify: Contractors shall register with and use the E-Verify system in
order to verify the work authorization status of all newly hired employees or
as required under the program. Contractor shall register for and utilize the
U.S. Department of Homeland Security's E-Verify System to verify the
employment eligibility of:
4.11.1All persons employed by a Contractor to perform employment duties
within Florida during the term of the contract; and
4.11.2 All persons (including sub-vendors/sub-consultants/sub-contractors)
assigned by Contractor to perform work pursuant to the contract with
the ACHA. The Contractor acknowledges and agrees that registration
and use of the U.S. Department of Homeland Security's E-Verify
System during the term of the contract is a condition of the contract
with the ACHA; and
4.11.3Should vendor become the successful Contractor awarded for the
above-named project, by entering into the contract, the Contractor
shall comply with the provisions of Section 448.095, Fla. Stat.,
"Employment Eligibility," as amended from time to time. This includes,
but is not limited to registration and utilization of the E-Verify System
to verify the work authorization status of all newly hired employees.
Contractor shall also require all subcontractors to provide an affidavit
attesting that the subcontractor does not employ, contract with, or
subcontract with, an unauthorized alien. The Contractor shall maintain
a copy of such affidavit for the duration of the contract.
4.12 Contract Specifications including Contract Termination: See
Form HUD-537EZ General Conditions for Small
Construction/Development Contracts
5. Selection Criteria
5.1 It is the intent of the ACHA to offer a contract to the respondent that
provides the best price for the products and services requested,
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RFQ Archer Septic Im provements 2026
documented organizational capacity including staff and equipment to
complete the job in a timely manner and additional criteria as noted below.
Price up to 75 points
Company profile/organizational capacity up to 15 points
Submission of required documentation up to 5 points
Minority or Section 3 Contractor up to 5 points
Total available points 100
6. Attached Forms
Scope of Work - use attached chart for individual unit pricing
HUD 5370-EZ General Conditions for Small
Construction/Development Contracts ($2,000 and $250,000)
Davis Bacon Wage Rate Determination General Decision
Number FL20260052 01/02/2026 MOD 0
Legally Required Statement Regarding Access to Records
Statement on E-Verify
7. Submittal Requirements to be submitted with your sealed bid and
used in scoring proposals
7.1 Bid for the complete job along with a break out of per unit
pricing. You may use the chart for the Scope of Work
7.1.1 Break out pricing per unit will be used in periodic
estimate of partial payments
7.2 Business license and any other license necessary to show
qualifications
7.3 Company profile and a description of organizational capacity
including staffing and equipment verifying your ability to
complete the job in a timely manner.
7.4 Proof of General Liability and Workman's Compensation
Insurance
7.4.1 The awardee will be required to list ACHA as both
"Additionally Insured" and "Certificate Holder" on all
policies.
7.5 Proof of registration with E-Verify
7.6 Backup if claiming a Section 3 preference
THIS SECTION IS INTENTIONALLY LEFT BLANK
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RFQ Archer Septic Im provements 2026
Scope of Work
ACHA is looking for the costs associated with the following as related to this
procurement:
* Must include all permits and inspections (no self-inspections allowed)
* Must include all parts, labor, materials, supplies, etc.
* Tanks and lids are to be new and concrete
* Drain Fields are to be chamber style
Line Location
There are LP gas lines located throughout the neighborhood. Although we may
be able to provide a draft layout, it is the responsibility of the contractor to
ensure that all gas lines are located and protected. Any damages resulting in
this work will be at the full expense of the contractor. The LP gas contractor is
Davis Gas 352-372-3383.
There are water lines located throughout the neighborhood. Although we do
not suspect any run in any other direction than from the water meter to the
front of the unit, it is the responsibility of the contractor to verify. The water
service is with the City of Archer 352-352-495-2880.
PLEASE NOTE: No resident is to be left without services over night.
Thistle Hills West
Number of Current Work needed Cost
ADDRESS NUMBERS Bedrooms Tanks Estimate
17094 SW 141 PLACE 4 2 New tank(s) and drain field
17082 SW 141 PLACE 3 1 New tank(s) and drain field
17068 SW 141 PLACE 3 1 New tank(s) and drain field
17056 SW 141 PLACE 4 2 New tank(s) and drain field
17046 SW 141 PLACE 4 2 No work needed
17036 SW 141 PALCE 5 2 New tank(s) and drain field
17030 SW 141 PLACE 4 2 New tank(s) and drain field
17026 SW 141 PLACE 3 1 New tank(s) and drain field
17012 SW 141 PLACE 2 1 No work needed
17029 SW 141 PLACE 4 2 New tank(s) and drain field
17047 SW 141 PLACE 3 1 New tank(s) and drain field
14192 SW 170 STREET 4 2* New tank(s) and drain field
17067 SW 141 PLACE 5 2* No work needed
17085 SW 141 PLACE 3 1 New tank(s) and drain field
14236 SW 170 STREET 2 1 New tank(s) and drain field
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Thistle Hills East
Number of Current Work needed Cost
ADDRESS NUMBERS Bedrooms Tanks Estimate
13519 SW 156 TERRACE 4 2 New tank(s) and drain field
13537 SW 156 TERRACE 3 1 New tank(s) and drain field
13555 SW 156 TERRACE 4 2 New tank(s) and drain field
13573 SW 156 TERRACE 3 1 No work needed
13591 SW 156 TERRACE 3 1 New tank(s) and drain field
13607 SW 156 TERRACE 5 2 New tank(s) and drain field
13615 SW 156 TERRACE 4 2 New tank(s) and drain field
13627 SW 156 TERRACE 2 1 New tank(s) and drain field
13645 SW 156 TERRACE 2 1 No work needed
13636 SW 156 TERRACE 2 1 New tank(s) and drain field
13600 SW 156 TERRACE 2 1 New tank(s) and drain field
13578 SW 156 TERRACE 3 1 New tank(s) and drain field
13596 SW 156 TERRACE 4 2 New tank(s) and drain field
13544 SW 156 TERRACE 3 1 New tank(s) and drain field
13540 SW 156 TERRACE 4 2 New tank(s) and drain field
*These have lift stations
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Form HUD 5370-EZ General Conditions for Small
Construction/Development Contracts ($2,000 to $250,000)
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