Arc Flash Testing Services

Agency:	City of Charlotte
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541380 - Testing Laboratories
Posted Date:	Nov 14, 2023
Due Date:	Dec 11, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Closing date December 11, 2023, 10:00 AM

Reference number RFP AVIA 24-10
Status Open
Summary Proposal Due Date & Time: December 11, 2023 at 10:00 AM EST.

Solicitation Type: Request for Proposal

Department: Aviation

Description

Charlotte Douglas International Airport’s goal is to complete an arc flash and shock hazard evaluation, calculations, and labeling for all facilities to support the safe operation and maintenance of electrical infrastructure and comply with applicable regulations and industry practices. The evaluation, calculations and labeling are to be performed in compliance with the latest codes and standards associated with electrical safety and arc flash standards including those set forth by IEEE 1584, NFPA 70E, & NFPA 70. Charlotte Douglas International Airport is soliciting proposals from qualified (professionally licensed) Electrical Engineering Consultants that have the knowledge, experience, and capability to complete the work. Time is of the essence. The Consultant shall ensure available resources, as necessary, to facilitate work in a timely fashion.

All proposal activities will take place through the e-Builder portal (see link under "Related Information")

Contact details

Drew Buckner

andrew.buckner@cltairport.com

Details

Type: Request for Proposal

Category: Services

Department: Aviation

Commodity Code(s): 99239

Related Information

Attachment Preview

REQUEST FOR PROPOSALS

ARC FLASH TESTING SERVICES

Rev.2/2/2023

RFP AVIA 24-10 Issue Date 11.14.2024

Date: November 14, 2024

Subject: Request for Proposals for the following services:

RFP AVIA 24-10

ARC FLASH TESTING SERVICES

This letter extends an invitation for the submission of a proposal to supply the Charlotte Douglas

International Airport with the non-federally funded services as indicated above. Proposals for the

above will be received via the e-bidding portal until 10:00 AM eastern standard time on

December 11, 2023.

A non-mandatory pre-proposal conference to review the RFP will be held on November 21, 2023

at 10:00 AM EST. via WebEx. Interested parties are encouraged to attend and to have a copy of

the RFP with you at that time.

Changes to the terms, conditions or specifications stated in this Request for Proposals will be

documented in a written addendum, issued by the Charlotte Douglas International Airport. These

addenda will be accessible through the e-bidding portal.

Questions should be directed to Drew Buckner through the e-bidding portals Q&A Board. Thank

you in advance for your interest in doing business with the Charlotte Douglas International Airport.

We look forward to your participation!

Charlotte Douglas International Airport (CLT), a City of Charlotte department does not

discriminate based on disability. Auxiliary aids and services, written materials in alternative

formats, and reasonable modifications in policies and procedures will be provided upon request

to persons with disabilities. To make a request, please email andrew.buckner@cltairport.com.

Sincerely,

Drew Buckner, CPPB, CPP-NIGP

Rev.2/2/2023

RFP AVIA 24-10 Issue Date 11.14.2024

Checklist for submitting a Proposal:

Form 1, Proposal Form

Form 2, Proposal Qualifications and Requirements

Form 3, Nondiscrimination Certification

Form 4, CBI/DBE/ACDBE Program Requirements

Form 5, Confidential Information

Form 6, Pricing Worksheet

Certificate as Licensed Electrical Engineer

The above items must be included in the Proposal. If awarded a contract, evidence of insurance

that meets or exceeds the requirements set forth in Exhibit B (Sample Contract) are required.

Rev.2/2/2023

RFP AVIA 24-10 Issue Date 11.14.2024

SECTION 1: GENERAL INSTRUCTIONS

A. INTRODUCTION

Pursuant to this Request for Proposals (“RFP”), Charlotte Douglas International Airport (“CLT” or

“Airport”), which is owned and operated by the City of Charlotte, North Carolina (“City”), is

seeking Proposals from qualified and experienced companies (individually or collectively, the

“Proposer”) interested in Arc Flash Testing Services (the “Work”). Details of the requested Work

are attached hereto as Exhibit A. The RFP consists of the following components:

Section1: General instructions and special conditions that apply to this proposal process and

procurement.

Section 2: The required forms that a Proposer is required to complete and return as its Proposal

(called the “Proposal Response Forms”)

Section 3: A contract substantially similar to the final contract the successful Proposer will be

expected to sign, including Exhibit A, the details for the entire scope of work falling under this

RFP (the “Specifications”).

Each reference to this RFP includes all components listed above as well as any addenda provided

by the Airport. Please review each section carefully, including all attachments and exhibits.

Proposers will be held accountable for having full knowledge of the contents of this RFP and for

performing any due diligence that may be necessary to submit a binding Proposal. Failure to

comply with the terms, conditions and requirements of this RFP may result in disqualification of

the Proposer in the sole discretion of CLT.

The Work will be governed by a contract between the selected Proposer (“Company”) and the

City, a sample of which is attached hereto as Exhibit B (the “Contract”). The term of the

Contract shall be for five (5) years with two optional one-year renewals. Proposers are

advised to carefully read and review the form Contract as they prepare their Proposal. CLT

reserves the right to revise the terms of the form Contract at any time during the RFP process

and to negotiate different terms with the Company.

B. SCHEDULE

DATE

11/14/2023

11/21/2023

11/28/2023

ACTIVITY (All times are EST)

Issue RFP

Non-mandatory pre-proposal conference at 10:00 AM EST

Submission of written questions due

Page | 1

RFP AVIA 24-10, Issue Date: 11.14.2023

12/11/2023

Proposals are due by 10:00 AM EST

12/11/2024 - 12/31/2024 Evaluations/Negotiations

2/1/2024

Tentative City Council date

4/24/2024

Estimated start date of services

CLT reserves the right to modify the deadlines set forth in the above table in its sole discretion.

Any such modifications will be stated in an addendum as described below.

C. INSTRUCTIONS TO PROPOSERS

1. Point of Contact

The point of contact for all submissions and correspondence regarding this RFP is Drew

Buckner(“RFP Project Manager”) who can be contacted through the Q&A Board online in

the e-bidding portal. If there are technical questions regarding use of the e-bidding

portal please contact the RFP Project Manager at andrew.buckner@cltiairport.com.

2. Non-Mandatory Pre-Proposal Conference

A Pre-Proposal Conference will be conducted on the date and at the time stated in the

RFP Schedule above via WebEx:

https://charlotte.webex.com/charlotte/j.php?MTID=mf52a561e99ea7d43fa5278f50f8d29

Meeting number (access code): 2315 945 7249

Meeting password: 2ZDg6CKq4Fe

When the pre-proposal conference is mandatory, proposals will not be accepted from

companies that do not attend.

3. Questions and Addenda

The Airport is committed to providing all prospective Proposers with accurate and

consistent information to ensure that no Bidder obtains an unfair competitive advantage.

To this end, from the date of this RFP through the proposals due date, no interpretation

or clarification of the meaning of any part of this RFP will be made orally to any

prospective Proposer except for questions answered at the pre-proposal conference.

Requests for interpretation or clarification must be submitted electronically to the RFP

Project Manager via the e-bidding portal Q&A Board. All questions must be submitted

no later than the date and time stated in the RFP Schedule as the deadline for

submission of questions. Any questions received after that time may not be addressed

prior to the proposal due date. When submitting a request for interpretation or

clarification, Proposers are encouraged to utilize the following format:

Page | 2

RFP AVIA 24-10, Issue Date: 11.14.2023

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Arc Flash Testing Services

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