18-22APR20- Tires-Heavy Trucks and Large Equipment Term & Supply Addendum 1

Agency: Boone County
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 423120 - Motor Vehicle Supplies and New Parts Merchant Wholesalers
  • 423130 - Tire and Tube Merchant Wholesalers
  • 811111 - General Automotive Repair
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Apr 9, 2020
Due Date: Apr 22, 2020
Solicitation No: 18-22APR20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
18-22APR20
18-22APR20- Tires-Heavy Trucks and Large Equipment Term & Supply
Addendum 1

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Request for Bid (RFB)
Boone County Purchasing
613 E. Ash, Room 111
Columbia, MO 65201
Robert Wilson, Buyer
(573) 886-4393 – Fax: (573) 886-4390
Email: Rwilson@boonecountymo.org
Bid Data
Bid Number: 18-22APR20
Commodity Title: Tires-Heavy Trucks and Large Equipment Term and Supply
DIRECT BID FORMAT OR SUBMISSION QUESTIONS TO THE PURCHASING DEPARTMENT
Day / Date:
Time:
Location / Mail Address:
Directions:
Bid Submission Address and Deadline
WEDNESDAY, APRIL 22, 2020
1:30 P.M. (Bids received after this time will be returned unopened)
Boone County Purchasing Department
Boone County Annex Building
613 E. Ash, Room 111
Columbia, MO 65201
The Boone County Annex Building is located on the Southeast corner at 7th
Street and Ash Street. Enter the building from the South Side. Wheel chair
accessible entrance is available.
Day / Date:
Time:
Location / Address:
Bid Opening
WEDNESDAY, APRIL 22, 2020
1:30 P.M. C.S.T.
Boone County Annex Building Conference Room
613 E. Ash, Room 111
Columbia, MO 65201
Bid Contents
1.0: Introduction and General Conditions of Bidding
2.0: Primary Specifications
3.0: Response Presentation and Review
4.0: Response Form
Work Authorization Certification
Certification of Individual Bidder
Individual Bidder Affidavit
Debarment Form
Standard Terms and Conditions
Bid #18-22APR20
Page
1
April 9, 2020
County of Boone
Purchasing Department
1. Introduction and General Conditions of Bidding
1.1. INVITATION - The County of Boone, through its Purchasing Department, invites responses, which
offer to provide the goods and/or services identified on the title page, and described in greater detail
in Section 2.
1.2. DEFINITIONS
1.2.1. County - This term refers to the County of Boone, a duly organized public entity. It may also be
used as a pronoun for various subsets of the County organization, including, as the context will
indicate:
Purchasing - The Purchasing Department, including its Purchasing Director and staff.
Department(s) or Office(s) - The County Department(s) or Office(s) for which this Bid is prepared,
and which will be the end user(s) of the goods and/or services sought.
Designee - The County employee(s) assigned as your primary contact(s) for interaction regarding
Contract performance.
1.2.2. Bidder / Contractor / Supplier - These terms refer generally to businesses having some sort of
relationship to or with us. The term may apply differently to different classes of entities, as the
context will indicate.
Bidder - Any business entity submitting a response to this Bid. Suppliers, which may be invited to
respond, or which express interest in this bid, but which do not submit a response, have no
obligations with respect to the bid requirements.
Contractor - The Bidder whose response to this bid is found by Purchasing to meet the best interests
of the County. The Contractor will be selected for award and will enter into a Contract for provision
of the goods and/or services described in the Bid.
Supplier - All business(s) entities which may provide the subject goods and/or services.
1.2.3. Bid - This entire document, including attachments. A Bid may be used to solicit various kinds of
information. The kind of information this Bid seeks is indicated by the title appearing at the top of
the first page. A “Request for Bid” is used when the need is well defined. A “Request for Proposal”
is used when the County will consider solutions, which may vary significantly from each other or
from the County’s initial expectations.
1.2.4. Response - The written, sealed document submitted according to the Bid instructions.
1.3. BID CLARIFICATION - Questions regarding this Bid should be directed in writing, by e-mail or
fax, to the Purchasing Department. Answers, citing the question asked but not identifying the
questioner, will be distributed simultaneously to all known prospective Bidders in the form of an
addendum. We strongly suggest that you check for any addenda a minimum of [forty-eight] hours in
advance of the bid deadline. Bids, addendums, bid tabulations and bid awards are posted on our web
site at: www.showmeboone.com
Note: written requirements in the Bid or its Amendments are binding, but any oral communications
between County and Bidder are not.
1.3.1. Bidder Responsibility - The Bidder is expected to be thoroughly familiar with all specifications and
requirements of this Bid. Bidder’s failure or omission to examine any relevant form, article, site or
document will not relieve them from any obligation regarding this Bid. By submitting a Response,
Bidder is presumed to concur with all terms, conditions and specifications of this Bid.
1.3.2. Bid Amendment - If it becomes evident that this Bid must be amended, the Purchasing Department
will issue a formal written Amendment to all known prospective Bidders. If necessary, a new due
date will be established.
1.4. AWARD - Award will be made to the Bidder(s) whose offer(s) provide the greatest value to the
County from the standpoint of suitability to purpose, quality, service, previous experience, price,
lifecycle cost, ability to deliver, or for any other reason deemed by Purchasing to be in the best
interest of the County. Thus, the result will not be determined by price alone. The County will be
seeking the least costly outcome that meets the County needs as interpreted by the County. The
County reserves the right to award this bid on an item by item basis, or an “all or none” basis,
whichever is in the best interest of the County. The County also reserves the right to not award any
item or group of items if the services can be obtained from cooperative MMPPC or other government
contracts under more favorable terms.
Bid #18-22APR20
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2
April 9, 2020
1.5.
1.5.1.
1.6.
CONTRACT EXECUTION - This Bid and the Contractor’s Response will be made part of any
resultant Contract and will be incorporated in the Contract as set forth, verbatim.
Precedence - In the event of contradictions or conflicts between the provisions of the documents
comprising this Contract, they will be resolved by giving precedence in the following order:
1) the provisions of the Contract (as it may be amended);
2) the provisions of the Bid;
3) the provisions of the Bidder’s Response.
COMPLIANCE WITH STANDARD TERMS AND CONDITIONS - Bidder agrees to be bound
by the County’s standard “boilerplate” terms and conditions for Contracts, a sample of which is
attached to this Bid.
Bid #18-22APR20
Page
3
April 9, 2020
County of Boone
Purchasing Department
2. Primary Specifications
2.1. ITEMS TO BE PROVIDED - Boone County, hereafter referred to as “County”, proposes to
contract with an individual(s) or organization(s), hereinafter referred to as “Contractor” for a Term
and Supply contract for Tires and Tire Related Services for Medium and Heavy Trucks and
Large Equipment.
2.1.1. Scope of Work – The contractor shall provide all services, supervision, labor, equipment, products,
and materials necessary to provide the County with tires and tire related services for heavy trucks and
large equipment.
2.1.2. Estimated Quantity – All orders shall be placed on an “as needed basis”. The County does not
guarantee a minimum volume for purchases under a prospective contract.
2.2 CONTRACT PERIOD – Any Term and Supply Contract resulting from this Bid will have an initial
term from May 1, 2020 through April 30, 2021 and may be automatically renewed for up to an
additional three (3) one-year periods unless canceled by the Purchasing Director in writing prior to a
renewal term.
2.3. CONTRACT EXTENSION – The County Purchasing Director may exercise the option to extend
the contract on a month-to-month basis for a maximum of six (6) months from the date of termination
if it is deemed to be in the best interest of Boone County.
2.4. CONTRACT DOCUMENTS - The successful bidder(s) shall be obligated to enter into a written
contract with the County within 30 days of award on contract forms provided by the County. If
bidders desire to contract under their own written agreement, any such proposed agreement shall be
submitted in blank with their bid. County reserves the right to modify any proposed form agreement
or withdraw its award to a successful bidder if any proposed agreement contains terms and conditions
inconsistent with its bid or are unacceptable to county legal counsel.
2.5. MINIMUM REQUIREMENTS – ALL TIRES SHALL BE GRADE NO. 1. NO BLEMISHED
OR SECONDS WILL BE ACCEPTED (Note –retread tires shall be the only exception to this
requirement). All tires should fit American size standards.
2.5.1. Contractor to stock, provide and/or install new tires as outlined by the County.
2.5.2. Contractor to provide related services as needed (e.g. mounting, flat repair, computer balancing,
alignment, etc.).
2.5.3. Contractor to provide 24-hour roadside service on an “as needed basis”. Contractor shall provide the
name and telephone number of point of contact for 24-hour roadside service with the bid submission.
2.5.4. No portions of the work shall be assigned to a subcontractor without the prior knowledge and written
consent of the County.
2.5.5. Contractor is responsible for repair and/or replacement of any damage (e.g. includes studs, nuts, etc.)
done to the wheel or vehicle in the process of alignment of the vehicle and/or removing and replacing
a tire. Contractor shall be required to correct any problem(s) associated with an alignment provided
they are notified within five (5) days from the date the alignment was completed by said contractor.
Contractor shall be required to commence work on County vehicles within thirty (30) minutes of
their arrival and to continuously pursue the necessary work until completed.
2.5.6. If a roadside service call is requested, the Contractor shall be required to arrive within thirty (30)
minutes of call for flat repair within the city limits and one (1) hour for flat repair outside the city
limits. Contractor shall obtain county vehicle number and mileage and have the driver sign the
work order legibly. Any tire that the contractor determines to be unsafe and/or needs replacing shall
be cleared for replacement by the Road & Bridge Director, Greg Edington, or his designated county
representative at (573) 449-8515.
2.5.7. Discontinued Tires – In the event a tire has been discontinued, the contractor will be required to
substitute a tire of the same size that is equal to or greater in quality and durability at no additional
expense and with the approval of the Road & Bridge Director, Greg Edington, or his designated
county representative at (573) 449-8515.
2.6. CONTRACTOR QUALIFICATIONS – Contractor must be a fully authorized and licensed
distributor for the manufacturer’s tires offered.
Bid #18-22APR20
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April 9, 2020
2.6.1.
2.6.2.
2.7.
2.7.1.
2.7.2.
2.7.3.
2.7.4.
2.7.5.
2.7.6.
2.8.
2.9.
2.9.1
2.9.2.
2.9.3.
Contractor shall operate a fully equipped and outfitted stocking warehouse capable of providing all
tires and related services within 20 miles of the Boone County Road & Bridge Department.
Contractor must own, operate, and maintain a fleet of roadside service vehicles for delivery, service,
flat repair, and mounting of all sized tires.
SPECIAL CONDITIONS
10.00R x 20, 11R-22.5, and 315 80R-22.5 Radial Steel Load Range H front tires (All position
tires are not acceptable); radial construction, flexible sidewalls, single steel carcass, heavy duty
continuous rib tread pattern; tube type-16 ply; on/off-road compounding to resist cutting, chipping,
and snags. Must be rated for all highway speeds.
11R-22.5 and 315 80R-22.5 Radial Steel Load Range H rear tires (All position tires are not
acceptable); mud and snow tread; radial construction; flexible sidewalls; single steel carcass;
aggressive block tread pattern; tube type – 16 ply; on/off-road compounding to resist cutting,
chipping, and snags. Must be rated for all highway speeds.
19.5L-24 R-4 Backhoe Tractor: 19.5L-24 R-4 (10 ply) aggressive tread pattern, tubeless.
400/80 R24 and 480/80 R34 Mowing Tractor: Nokian tread design or equal, steel belted radial,
tubeless. Load index rating – 149A8/B at a minimum. No R1 treads will be accepted.
Compact Track Loaders/Mini Excavator Tracks: Tracks shall be Heavy Duty Premium Tracks,
Acceptable Brands are Bridgestone, Camoplast, Trelleborg or equal.
WARRANTY – Manufacturer’s standard warranty shall apply.
REFERENCES – Bidder should include a minimum list of three (3) references, from similar
contacts only, who could attest to the quality of the proposed service and the firm’s knowledge,
quality of work, timeliness, diligence, etc., including names, contact persons, and telephone number
of references.
INSURANCE REQUIREMENTS
Insurance Requirements: The Contractor shall not commence work under this contract until they
have obtained all insurance required under this paragraph and such insurance has been approved by
the County, nor shall the Contractor allow any subcontractor to commence work on their subcontract
until all similar insurance required of subcontractor has been so obtained and approved. All policies
shall be in amounts, form and companies satisfactory to the County which must carry an A-6 or
better rating as listed in the A.M. Best or equivalent rating guide. Insurance limits indicated below
may be lowered at the discretion of the County.
Compensation Insurance - The Contractor shall take out and maintain during the life of this
contract, Employee’s Liability and Worker’s Compensation Insurance for all of their employees
employed at the site of work, and in case any work is sublet, the Contractor shall require the
subcontractor similarly to provide Worker’s Compensation Insurance for all of the latter’s employees
unless such employees are covered by the protection afforded by the Contractor. Worker’s
Compensation coverage shall meet Missouri statutory limits. Employers’ Liability limits shall be
$500,000.00 each employee, $500,000.00 each accident, and $500,000.00 policy limit. In case any
class of employees engaged in hazardous work under this Contract at the site of the work is not
protected under the Worker’s Compensation Statute, the Contractor shall provide and shall cause
each subcontractor to provide Employers’ Liability Insurance for the protection of their employees
not otherwise protected.
Commercial General Liability Insurance - The Contractor shall take out and maintain during the
life of this contract, such commercial general liability insurance as shall protect it and any
subcontractor performing work covered by this contract, from claims for damages for personal &
advertising injury, bodily injury including accidental death, as well as from claims for property
damages, which may arise from operations under this contract, whether such operations be by
themselves or for any subcontractor or by anyone directly or indirectly employed by them. The
amounts of insurance shall be not less than $1,000,000.00 per occurrence/$2,000,000 aggregate
covering both bodily injury and property damage, including accidental death. If the Contract
involves any underground/digging operations, the general liability certificate shall include X, C, and
U (Explosion, Collapse, and Underground) coverage. If providing Commercial General Liability
Insurance, then the Proof of Coverage of Insurance shall also be included.
Bid #18-22APR20
Page
5
April 9, 2020

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