Application of Paint & Pavement Markings

INVITATION TO BID
City of Bristol, Tennessee
Administration Department
Purchasing Division
423-989-5528
www.bristoltn.org
Bid Number and Description: 26-016 Application of Paint and Pavement Markings
Due Date and Time: June 15, 2026 at 11:00 a.m. EST
Bid Location and Mailing Address: 801 Anderson Street, Purchasing, Rm 203, Bristol, TN 37620
Bid Contact Information: Specifications: Wes Ritchie 423-989-5685 Bid Process: Vicki Riley 423-989-5528
Bid Documents must be completed and signed to be considered valid
ITEM QTY DESCRIPTION UNIT UNIT PRICE (In Words) Extended
(Estimated) PRICE Total
(In
Numbers)
1. _ Application of Paint and Pavement
Markings -
Please Complete the Attached Bid
Pricing Sheet
Non-Collusive Bid Statement: The undersigned bidder, having fully informed himself regarding the accuracy of the
statements made herein, certifies that: (1) The bid has been arrived at by the bidder independently and has been
submitted without collusion with, and without any agreement, understanding, or planned common course of action
with any other vendor of materials, supplies, equipment, or services described in the bid, designed to limit independent
bidding or competition, and (2) The contents of the bid have not been communicated by the bidder or its employees
or agents to any person not any employee or agent of the bidder or its surety on any bond furnished with the bid, and
will not be communicated by any such person prior to the official opening of the bid.
Instructions to Submit Bid:
Signature of Authorized Official
Seal bid response in an envelope plainly identified on the outside in the
l o w e r l e f t c o r n e r o f y o u r e n v e l o p e w i t h t h e B i d N a m e a n d N u m b e r . T h e Name and Title (Printed)
V e n d o r i s r e s p o n s i b l e f o r i n s u r i n g d e l i v e r y o n o r b e f o r e t h e b i d o p e n i n g Legal Name of Business
date and time to City of Bristol Tennessee Purchasing Department, Attn:
Mailing Address
Vicki Riley-Purchasing Agent, 801 Anderson Street, Purchasing, Rm 203,
B r i s t o l , T N 3 7 6 2 0 . Telephone Number
Fax Number
Email
Bid Check List: Signed Bid by Authorized Company General Conditions Bid Bond Bid Pricing, verified as correct
- End of Page -

ITB 26-016 City of Bristol, Tennessee June 15, 2026
INSTRUCTION TO BIDDERS
1. Each bid must be signed by the bidder with his/her original signature on the Bid Pricing Sheet for consideration.
Bids by a Partnership must be signed with the partnership name by one of the members of the partnership, or by an
authorized representative, followed by the signature and title of the person signing. Bids by Corporations must be
signed with the name of the corporation, followed by the signature and designation of the president, secretary, or
person authorized to legally bind the corporation.
2. Bids must be received prior to the specified time of closing as designated in the invitation. Bids received late will
be returned unopened to the bidder.
3. Envelopes must be sealed (taped or glued) when submitted and must be properly noted with the bid reference number
and the description of the bid item. Separate bids must be submitted for each reference number. The City will not
be held responsible for the premature opening of unmarked envelopes if sent through regular mailing system.
Facsimile transmissions of bidding documents will not be accepted.
4. Bids containing erasures or corrections thereon will be rejected unless said erasures or corrections are noted over the
initials or signature of the bidder.
5. Bids may be submitted on any one item or any group of items unless otherwise stated herein. The unit price must
be shown for each item or group of items as requested.
6. References in the Description of Requirements and Specifications describing the material, supplies, or services
required of a particular trade name, catalog or model number are made for descriptive purposes to guide the bidder
in interpreting the type of material or supplies or nature of the work described. They should not be construed as
excluding offers on other type of materials and supplies or of performing the work in a manner other than specified.
However, the bidders attention is called to Paragraph 6 of the General Conditions which must be strictly adhered to.
7. All bids shall remain valid for a period of sixty (60) days after bid opening unless a longer period is otherwise stated
herein.
8. Bids are to be mailed to or delivered to the Purchasing Department, Bristol City Hall, 801 Anderson Street, Room
203, Bristol, Tennessee 37620. One original and one copy of each bid proposal must be submitted for review, unless
otherwise stated.
9. The City of Bristol is tax-exempt and sales taxes are not to be included on the bid. Any bid including sales taxes
will be adjusted at the time of the bid opening. The City's sales tax exemption number will be provided to the
successful bidder.
10. In the event bidder fails to honor bid, they will be declared non-responsible and removed from future bid
opportunities. If bidder is submitting equipment from current inventory, the bid must be valid for a period of sixty
(60) days after bid opening and cannot be subject to prior sale provisions.
11. In accordance with T.C.A. 62-6-119 all contractor license information, including electrical, plumbing, and HVAC
must be listed on the outside of the bid envelope for projects of $25,000 or more. All masonry contractor information
must be included for masonry portions of a project exceeding $100,000. In order to comply, list the name of the
project, contract number, name, address, and contractor's license number of the Bidder, expiration date of
the Contractor's license, the classification applying to this bid, and date and time of opening. All contractor
information must be included for any of the above types of contractors. If this information is not listed, the bid will
be deemed non-responsive.
- End of Section -

ITB 26-016 City of Bristol, Tennessee June 15, 2026
General Conditions
1. The City of Bristol reserves the right to reject any and all bids or parts thereof, and unless otherwise specified by the
bidder, to accept any item in the bid. In case of error in extending the total amount of the bid, the unit price will
govern. Bid pricing should be stated in both words and numbers. In the case of a discrepancy, the price in words will
govern. The City also reserves the right to waive informalities on all or any part of any bid as deemed to be in the
best interests of the City.
2. The purchaser is a municipality, and invoices are processed for payment not less than twice a month. It shall be
understood that the cash discount period will be extended to the date that invoices are paid. Payment will commence
or be made in full after delivery and/or completion of the project and acceptance of equipment. All documents,
invoice, title and exception certificate shall be presented to the Purchasing Department, 801 Anderson Street, Room
203, Bristol, Tennessee 37620.
3. In case of default by the bidder or contractor, the City of Bristol may procure the articles or services from other
sources and hold the bidder or contractor responsible for any excess cost occasioned thereby.
4. All prices quoted shall be United States currency. Prices shall be stated in units of quantities specified.
5. Prices quoted, unless otherwise stated by the bidder, will be considered as being based on delivery to destination as
designated and to include any charges for packing, crating, containers, etc., and being in strict accordance with
specifications as shown.
6. Whenever a reference is made in the specifications or in describing the materials, supplies or services required, or a
particular trade name, manufacturer's catalog, or model number, the bidder, if awarded a contract, will be required
to furnish the particular item referred to in strict accordance with the specifications or description unless a departure
or substitution is clearly noted and described in the proposal by the bidder.
7. It is the intent of these specifications to secure and to ensure the delivery of the specified unit(s) complete and ready
to withstand the service and continuous use encountered by the City in the course of the work for which the unit(s)
is/are intended. Omission of any essential detail from these specifications does not relieve the supplier from
furnishing such a unit.
8. The bidder, by executing a contract or bid proposal on the terms of the invitation to bid, warrants the product that
is supplied to the buyer shall remain fully in accordance with the specifications and to be of the highest quality. All
bids must be for new equipment. This provision excludes surplus, used or demonstrator products unless so stated
in the specifications.
9. In the event the product as supplied to the buyer is found to be defective or does not conform to the specifications,
the buyer reserves the right to cancel the order upon written notice to the supplier and return such product to the
supplier at the supplier's expenses.
10. All parts not specifically mentioned herein, but which are necessary to furnish complete materials and installation
shall be supplied by the bidder. Each product furnished to the City shall conform to the best-known practices for
the most recent unit.
11. If a bidder has any exceptions to these specifications, such exceptions must be stated in writing and describe in
detail what is proposed to be furnished in lieu of the specified requirements. When the detailed specifications
require specific brand names, model numbers, dimensions or capacities of components, it is because they have
been carefully selected and specified for the intended service due to their reliability and/or availability of
replacement parts on a local basis.

ITB 26-016 City of Bristol, Tennessee June 15, 2026
General Conditions (Continued)
12. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless the City against any
demand for the use of any patented materials, process, article, or device, that may enter into the manufacture,
construction, or form a part of the work covered by either order or contract and he further agrees to indemnify
and save harmless the City from suits or actions of every nature and description brought against it, for or on account
of any injuries or damages received or sustained by any party or parties, by or from any of the acts of the
contractor, his servants, or agents.
13. It is the policy of the City of Bristol, Tennessee to ensure equal opportunity in all aspects of its programs and services
without regard to race, color, sex, or national origin under Title VI of the Civil Rights Act of 1964. This policy applies
to the administration of programs, facilities, benefits, or services that receive assistance from the Federal
government. During the performance of this contract, the successful vendor agrees as follows:
A. To comply with the regulations relative to nondiscrimination in federally assisted programs of the
Department of Transportation, Title 49, Code of Federal Regulations, Part 21, (hereafter referred to as
"Regulations") as they may be amended.
B. To ensure nondiscrimination on the grounds of race, color, sex, or national origin in the selection and
retention of subcontractors, including procurement of materials and lease of equipment. The vendor shall
not participate either directly or indirectly in discrimination prohibited by Section 21.5 of the Regulations,
including employment practices.
C. That during solicitations either by competitive bidding or negotiation made by the vendor for work to be
performed under a subcontract, including procurement of materials or lease of equipment, all potential
subcontractors be notified by the vendor of their obligations under this contract and Regulations relative
to nondiscrimination on the grounds of race, color, sex, or national origin.
D. That all information and reports required by the Regulations be readily accessible by the City of Bristol,
Tennessee or the Tennessee Department of Transportation as may be pertinent to ascertain compliance
with the Regulations.
E. That in the event of noncompliance with the nondiscrimination provisions of the contract, the City shall
impose contract sanctions as it or the Tennessee Department of Transportation may determine to be
appropriate, including but not limited to:
1. Withholding payments until compliance is made, and/or
2. Cancellation, termination, or suspension of the contract, in whole or in part.
F. That the vendor includes these provisions in all subcontracts, including procurement of materials and
leases of equipment.
14. Samples, when requested, must be furnished free of expense prior to the opening of bids and if not destroyed will,
upon request, be returned at the bidder's expense.
15. Terms and conditions, unless stated otherwise herein, are to be effective for one year from the date of bid
acceptance by the City Council.
16. All federal, state, and local law requirements must be followed.

ITB 26-016 City of Bristol, Tennessee June 15, 2026
17. The City accepts responsibility for merchandise upon receipt at the City's delivery point unless otherwise noted
herein.
General Conditions (continued)
18. The City reserves the right to purchase more or less of the Bid Items at the unit price listed on the Bid Pricing Sheet.
19. Special Conditions, if any, are enclosed and listed in the Table of Contents. A conflict between Special Conditions
and General Conditions shall be construed in favor of the Special Conditions.
20. The Description of Requirements and Specifications for the procurement are enclosed herewith.
21. The specifications set forth are the minimums that are acceptable. The City of Bristol reserves the right to consider
differences or variations in the character, quality or workmanship of the items offered, to reject any or all bids, and
to accept any bid that it may deem to be in the best interest of the City.
22. REQUIREMENTS OF THE IRAN DIVESTMENT ACT:
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case
of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best
of its knowledge and belief that each bidder is not on the Iran investment activities list created pursuant to
T.C.A. 12-12-106.
23. DRUG FEE WORKPLACE REQUIREMENTS:
Private employers with five or more employees desiring to contract for construction services attest that they have
a drug free workplace program in effect in accordance with TCA 50-9-112.
24. NON-BOYCOTT OF ISRAEL CERTIFICATION
The Contractor certifies that it is not currently engaged in and will not for the duration of the contract engage in, a
boycott of Israel as defined by Tenn. Code Ann. 12-4-119. This provision shall not apply to contracts with a total
value of less than two hundred fifty thousand dollars ($250,000) or to contractors with less than ten (10)
employees.
25. NON-COLLUSION:
A. Neither the said vendor nor any of its officers, partners, owners, agents, representatives, employees or parties
interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly,
with any other responder, firm, or person to submit a collusive or sham offer in connection with the award or
agreement for which the attached offer has been submitted or to refrain from making an offer in connection
with such award or agreement ,or collusion or communication or conference with any other firm, or, to fix any
overhead, profit, or cost element of the offer price or the offer price of any other firm, or to secure through
any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Bristol,
Tennessee or any person interested in the proposed award or agreement.
B. The price or prices quoted in the attached offer are fair, proper, and not tainted by any collusion, conspiracy,
connivance, or unlawful agreement on the part of the firm or any of its agents, representatives, owners,
employees, or parties in interest, including this affiant.
______________________________________ ________________________________
Signature Date
______________________________________
Firm Name
- End of Section -

ITB 26-016 City of Bristol, Tennessee June 15, 2026
City of Bristol, Tennessee
SPECIAL CONDITIONS
APPLICATION OF PAINT AND
PAVEMENT MARKINGS
The successful contractor shall secure and maintain worker's compensation insurance in accordance with Tennessee
law at all times during the performance of the services or work provided for in the contract. A certificate of such
insurance shall be furnished to the City prior to contract commencement. The contractor shall verify worker's
compensation insurance coverage for all subcontractors or shall contractually assume total responsibility for
worker's compensation benefits of uninsured subcontractors and shall furnish the City satisfactory evidence thereof.
The contractor shall secure and maintain insurance as indicated on the Insurance Checklist at all times during the
performance of the services or work provided for in the contract. Such policy shall name the City of Bristol,
Tennessee as additional insured. The City reserves the right to reduce the minimum coverage requirement based on
the scope of the work to be performed.
The contractor shall comply with all applicable laws, regulations, ordinances and codes of the federal, state, and local
governments. The contractor shall hold the City harmless against any and all liability, losses, damages, claims, causes
of action, suits of any nature, costs, and expenses, including reasonable attorney's fees, resulting from or arising out
of the contractor's activities or omissions on the City's property or arising out of or resulting from the services for
work provided for in the contract, including, without limitation, fines and penalties, violations of federal, state or
local laws, or regulations promulgated there under, personal injury, wrongful death or property damage claims by
any and all persons, including employees of the contractor.
- End of Section-

ITB 26-016 City of Bristol, Tennessee June 15, 2026
DESCRIPTION OF REQUIREMENTS AND SPECIFICATIONS
APPLICATION OF PAINT AND PAVEMENT MARKINGS
Scope of Work: Application of Paint and Pavement Markings
The contractor shall install fast drying 4 inch traffic paint as well as new hot-melt thermoplastic pavement
markings. The work hours shall be between the hours of 8 pm to 8 am.
The contractor shall be in charge of completing the following work:
* Refresh skip and dotted lane line with paint over existing markings
* Refresh double lane line with paint over existing markings
* Refresh existing turn arrows with thermoplastic
* Refresh existing "fish hook arrows" with thermoplastic
* Refresh existing combination arrows with thermoplastic
* Refresh existing yield line "sharks teeth" with thermoplastic
* Refresh existing crosswalk lines ("piano keys") with thermoplastic
* Refresh existing stop line and various lane lines with thermoplastic
The contractor will be responsible for providing all labor, equipment, materials, and other requirements for the
application of hot-melt thermoplastic pavement markings in accordance with the current Federal Highway
Administration and Tennessee Department of Transportation standards, as appropriate, for the materials and
workmanship, as amended. At all locations the contractor will supply adequate traffic control devices, cones,
flaggers, etc. as required to comply with the work zone standards in the latest and current edition of the Manual
on Uniform Traffic Control Devices, as amended. The contractor will provide his or her own escort vehicles and
drivers, as required.
The contractor will be responsible for the disposal of all waste products in accordance with the appropriate
state, federal, and local laws.
The Contractor shall be responsible for final measurement of applied thermoplastic, lay-out work and all traffic
control during the project.
The contractor will be paid per linear foot for 4-inch traffic paint, thermoplastic stop bar, and yield line. Arrows
will be paid based on per arrow.
Reporting of Work to the City of Bristol, Tennessee
When the contractor reports to the City what pavement markings have been installed, the contractor will specify
the work by date of installation and location (location to be specified by street and landmarks, such as "Main
Street between 3rd Street and 4th Street" or "northbound Jones Street approach to Smith Street intersection").
Such reports will be made to the City at the end of each day (via telephone, fax, or leaving the data on voicemail
is acceptable). Not only will this result in more accurate record keeping, but allow the contractor and City to
refute such spurious damage claims such as motorists claiming to get wet paint on their vehicle on a street that
was not painted that day.

ITB 26-016 City of Bristol, Tennessee June 15, 2026
Correction of Errors
Should the contractor install a pavement marking in error (such as a center line running through an intersection
when there should have been a gap, or an excessive jog in an otherwise straight line), the contractor agrees to
accept the decision of the jurisdiction as final in determining of an error has been made. Depending on the nature
of the error, the contractor agrees to either repaint; reapply thermoplastic; reapply permanent tape to rectify the
error; cover the error with black thermoplastic at no cost to the City of Bristol Tennessee. If a question arises on
how to accomplish a certain task, it is better to ask before it is done and minimize such errors.
Marking Over Surface Utilities
If the surface utility features (manholes, valve covers, catch basins, etc.) are in line with a pavement marking, the
pavement marking shall stop at the leading edge of the utility and start again on the far side of the feature. No
payment shall be made for pavement markings that are applied to such features.
Marking on Gutter Pans
If the asphalt-surfaced street has Portland concrete gutter pans, the markings shall stop at the gutter pan/asphalt
interface. Pavement markings shall not be applied to Portland concrete gutter pans unless specifically instructed
to by the jurisdiction.
Payment Procedure
The contractor will submit a written request for payment to the City for work completed in the previous calendar
month. These pay requests must be received by the tenth day of the month following the work for minimum
payment delay. The City reserves the right to retain a ten (10%) percent retainage until the end of the fiscal year,
so that the effects of time can be observed on the quality of materials and workmanship.
The receipt of a pay request from the contractor is also an acknowledgement by the contractor that all work
completed has been certified to be in accordance with the appropriate specifications.
A pay request form or work log will be furnished to the contractor each month that work is done. The contractor
will be required to indicate which materials were placed on what street, as referenced above. In addition, the
contractor will be required to separate the payment due for work on state routes from payment due on locally
maintained streets so that the City can be reimbursed by the State of Tennessee for work done on state routes.
References
The apparent qualified selected bidder will be so notified and given the opportunity to supply references to the
City, should the City indicate the need, so that materials and workmanship of the apparent qualified selected
bidder can be discussed with previous customers.
Estimated Bid Quantities
The unit prices supplied by the bidders will be applied to this sample project, and the grand totals used to
determine the total bid. No guarantee is given by the City for the amount of material to be applied in any given
period.

ITB 26-016 City of Bristol, Tennessee June 15, 2026
Bid unit prices are to remain constant throughout the duration of this contract, regardless of the quantity of the
materials so applied. No other items will be pay items. No payment will be made for traffic control, mobilization,
stocking charges, or other items.
- End of Section-

ITB 26-016 City of Bristol, Tennessee June 15, 2026
Insurance Requirements
The vendor that has been awarded the bid agrees to provide to the City a Certificate of Insurance listing the City
of Bristol Tennessee as an additional insured, within 15 days of receipt of purchase order or Notice to Proceed.
The Vendor agrees to be insured for the minimum limits listed below:
Required Coverage Minimum Limits
Commercial General Liability (including Premises/Operation) $1,000,000 CSL BI/PD per occurrence
$1 Million annual aggregate
Automobile Liability & Owned/Hired/Non-Owned vehicles $1,000,000 CSL BI/PD per occurrence
$1 Million annual aggregate
Worker's Compensation (proprietor/partners/executive officers exclusion not allowed) Statutory limits of Tennessee
And Employer's Liability $500,000 accident/disease policy limit