Apparatus Construction of Fire Department - Pumper Truck

Agency:	Town of New Canaan
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	115310 - Support Activities for Forestry 336211 - Motor Vehicle Body Manufacturing
Posted Date:	Feb 22, 2024
Due Date:	Mar 28, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF NEW CANAAN

ADVERTISEMENT FOR BIDDERS

The Town of New Canaan is seeking sealed bids from qualified apparatus vendors for

the construction of a new pumper.

Proposals must be received at the Fire Department by 12:30 pm on Thursday, March 28,

2024 (the “Submission Deadline”). Proposals received after the Submission Deadline will

not be considered.

The bid package for the Fire Department –Pumper Truck may be requested from the

website:

https://www.newcanaan.info/online_services/bid_notices_(request_for_proposal).php.

Questions regarding this Bid are to be submitted in writing via email to Albe Bassett, Fire

Chief at email albert.bassett@newcanaanct.gov no later than 10:00 am on Friday,

March 8, 2024. A pre-bid conference will also be offered on March 8, 2024, at 10:00 am

Questions will be answered by an addendum which will be posted on the website:

https://www.newcanaan.info/online_services/bid_notices_(request_for_proposal).php.

It is the respondent’s responsibility to check the website for any addendum that may have

been issued for this bid.

Interested firms are invited to submit sealed proposals by Thursday, March 28, 2024, at 12:30

pm (the “Submission Deadline”), to the person listed below.

Fire Chief Albe Bassett

Town of New Canaan

60 Main Street

New Canaan, CT 06824

Proposals received after the Submission Deadline will not be considered.

No member, officer, or employee of the Town, or member of a local public agency having

jurisdiction within the Town, during his or her tenure or one year thereafter, shall be

permitted to share in, have interest in, or benefit from, directly or indirectly, any contract

or agreement resulting from this bid.

The Town shall not be responsible for any expenses incurred by the organization in

preparing and submitting a proposal.

The Town reserves the right to reject any and all bids or any part thereof, to waive

defects in the same, or to accept any proposal or any part thereof deemed to be in the

best interest of the Town of New Canaan, Connecticut.

All bidders are requested to note that the award of this Contract is subject to the

following conditions and contingencies:

1) The approval of such governmental agencies as may be required by law.

2) The appropriation of adequate funds by the proper agencies.

Pumper Specification

NEW CANAAN FIRE DEPARTMENT

SPECIFICATIONS FOR PUMPER

Date 2/12/24

Bidder

Complies

Yes No

1. INTENT OF SPECIFICATIONS

1.1. The intent of these specifications is to cover the furnishing and

delivery of a complete fire apparatus. These specifications cover the

requirements as to the type of construction and tests to which the

apparatus shall conform, together with certain details as to finish,

equipment and appliances with which the successful bidder shall

conform. Minor details of construction and materials, which are not

otherwise specified, are left to the discretion of the supplier. The

manufacturer shall provide loose equipment only when specified in

these specifications; in accordance with the current edition of NFPA

1901 standards.

1.2. Bids shall only be considered from companies that have an established

reputation for ethical and responsible business practices in the field of

fire apparatus construction. Bidders must maintain dedicated service

facilities for the repair and service of products. Evidence of service

facilities shall be included in the bidder’s proposal.

1.3. Each bidder shall furnish satisfactory evidence of its ability to

construct the apparatus specified and shall state the location of the

factory where the apparatus is to be built. The bidder shall also show

that the company is in position to render prompt service and to furnish

replacement parts within reasonable timeframes

2. Instructions to Bidders

2.1. Bid to be submitted in a sealed envelope with the name of the bidder

and entitled “FIRE DEPARTMENT – PUMPER TRUCK”, New

Canaan Fire Department 60 Main Street New Canaan, Ct 06840. Bids

will be accepted until Thursday, March 28, 2024 at 12:30 PM (the

“Submission Deadline”). Bids submitted after the Submission

Deadline will not be considered.

2.2. These specifications are intended to set a standard of performance and

quality for the apparatus described. Manufacturers of similar

equipment that may deviate from the specifications will be required to

list those items which do not conform to these written specifications

and include explanations describing why the proposed substitutions are

equal or superior to the equipment herein described. Bidders are

encouraged to submit alternatives describing similar equipment which

in the judgment of the bidder may satisfy the needs of the Town of

New Canaan and where special pricing may be available because a unit

is in stock, etc. Alternatives must be described in detail with price.

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Pumper Specification

NEW CANAAN FIRE DEPARTMENT

2.3. These are minimum specifications acceptable and all bidders must

meet these requirements or equal.

Bidder

Complies

Yes No

2.4. Bid proposals to be typewritten and follow the format described below.

An electronic version in MS Word or PDF format shall also be

provided.

2.5. Full detailed specifications, brochures, (i.e. engine, transmission, etc.)

Scaled drawings (D-size, / full size) of the specific apparatus being

proposed shall be submitted with the bid, with a PDF copy. These

drawings shall show the following minimum views; front view, street

side view, curb side view, rear view top view, detailed pump panels

(including all gages and controls) and the turning radius and departure

angle. Drawings of similar or demo units shall not be permitted.

Bidders should be clear that this provision is requiring a scale drawing

of the truck that is actually being bid. The drawings shall be accurate.

Failure to comply with this requirement shall be grounds for rejection

of the bid.

2.6. Bid proposal shall include a height, length, width, weight analysis.

2.7. Bidder shall state the delivery time in calendar days.

2.8. Bidder shall supply a complete set of warranty documents

2.9. The Town of New Canaan reserves the right to reject any or all bids, to

waive any defects and informality in the bidding or in any bid or to

accept the bid which in its judgment will be in the best interest of the

Town of New Canaan whether or not the bid is the lowest price. The

Town reserves the right to reject any or all bids deemed to be

unresponsive. The Town reserves the right to cancel this RFP before

or after bid-opening and to issue a new RFP with revised

specifications.

2.10. Bidders may enhance these specifications with options to

improve reliability, durability and performance of the apparatus. These

enhancements shall be detailed in the bid.

2.11. If the proposal is made by a partnership or corporation, the name

and address of the partnership or corporation shall be indicated

together with the names and addresses of the partners or senior

officers. If the proposal is made by a partnership, it must be

acknowledged by the partners. If the proposal is made by a

corporation, it must be acknowledged by the senior officers.

2.12. The Bidder may withdraw any proposal prior to the Submission

Deadline or authorized postponement thereof, provided the bidder's

request for the withdrawal is delivered to the Fire Department before

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Pumper Specification

NEW CANAAN FIRE DEPARTMENT

Bidder

Complies

Yes No

the bids are opened. No Bidder may withdraw its bid within ninety (90)

days after date of opening thereof.

2.13. At the time of the opening of the bids, each Bidder will be

presumed to have bid to these specifications and to have read and be

thoroughly familiar with these instructions to bidders and

specifications no allowance will be made for failure to have done so.

2.14. The Town may make such investigations as it deems necessary

to determine the ability of the bidder to perform the work and the

bidder shall furnish to the Town all such information and data for this

purpose as the Town may request. The Town reserves the right to

reject any proposal if the evidence submitted by or investigation of

such bidder fails to satisfy the Town that the bidder is properly

qualified to carry out the obligations of the contract and to complete

the work contemplated therein, or has previously failed to properly

perform or complete on time any contract.

2.15. Purchases made by the Town of New Canaan are exempt from

payment of Federal Taxes and Connecticut Sales and Use Taxes. Such

taxes must not be included in the bid price.

2.16. A letter of acceptance signed by an official of the Town of New

Canaan will be mailed to the successful bidder at the address shown on

the bid. The successful bidder will be required to sign a contract

describing the terms and conditions of the purchase. Upon receipt of

the acceptance letter, the successful bidder will contact the designated

Town official to arrange a meeting to sign the contract. The contract

must be signed by an authorized officer of the manufacturer. Signature

by a sales agent, dealer or distributor is not acceptable.

2.17. Bidders must disclose in their bids the proposed payment terms

(i. e., percentage of price due upon contract signing, at commencement

or completion of construction and upon delivery and completion of

testing / acceptance). Preference will be given to bids that provide for

a significant final payment due upon completion of testing and

acceptance by New Canaan Fire Department personnel in New Canaan,

Connecticut. Any conditional award to a bidder that presents a

contract the payment terms of which are different than the payment

terms disclosed in the bid will be subject to rescission.

2.18. Bidders must disclose in their bids whether or not the terms of

their proposed contracts will include a clause or provision allowing for

an increase in the quoted price due to supply chain disruptions,

material shortages, inflation or any other contingency. If the terms of a

bidder’s proposed contract will include any such price contingencies,

full disclosure of the contingency or contingencies shall be included in

the bid. Preference will be given to bidders presenting a firm price

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Pumper Specification

NEW CANAAN FIRE DEPARTMENT

Bidder

Complies

Yes No

without such contingencies. Any conditional award to a bidder that

fails to disclose a pricing contingency in its bid will be subject to

rescission. Bids that provide that the quoted price may be increased in

the event of a change order are acceptable, provided that the change

order is proposed by the New Canaan Fire Department or, if proposed

by the bidder, accepted in writing by the New Canaan Fire Department.

2.19. Bidders must disclose the number of calendar days within which

the apparatus will be delivered to the New Canaan Fire Department

(the “Days to Delivery”). Any conditional award to a bidder that

presents a contract with Days to Delivery greater than the Days to

Delivery in its bid will be subject to rescission.

3. CODE OF ETHICS

3.1. Each party that submits a bid in response to this RFP or enters into a

contract with the Town of New Canaan, including the Board of

Education (collectively, the "Town") arising out of this RFP certifies

that no payment, gift or thing of value of any kind was given or

promised to or received by any person holding office or employment

with the Town for the purpose of gaining acceptance of its bid or

securing a contract. A false certification pursuant to this Section 3.1

shall void any bid and be deemed a material breach of any contract

arising out of this RFP.

4. PRE-BID CONFERENCE

4.1. A pre-bid conference will be conducted at the New Canaan Fire

Department 60 Main Street New Canaan, CT 06840 on Friday, March

8, 2024 at 10:00 AM.

5. QUALITY AND WORKMANSHIP

5.1. The design of the apparatus shall embody the latest approved

automotive engineering practices. The workmanship shall be of high

quality in its respective field. Special consideration shall be given to

the following points: accessibility of the various units which require

periodic maintenance; ease of operation including both pumping and

driving. Construction shall be rugged and ample safety factors shall be

provided to carry the loads specified and to meet on road requirements

and speed conditions as set forth under Performance Tests and

Requirements. Welding shall not be employed in the assembly of the

apparatus in a manner that shall prevent the ready removal of any

component part for service or repair.

6. DELIVERY

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Description	Opening Date/Time	Closing Date/Time
Apparatus Construction of Fire Department - Pumper Truck	February 22, 2024 :	March 28, 2024 12:30 PM

Apparatus Construction of Fire Department - Pumper Truck

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