Annual Window System Repairs & Replacement

Agency: City of Newton
State: Massachusetts
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238160 - Roofing Contractors
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 238350 - Finish Carpentry Contractors
Posted Date: Feb 29, 2024
Due Date: Mar 14, 2024
Solicitation No: 24-58
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Annual Window System Repairs & Replacement
  • Department: Purchasing
  • RFP Number: 24-58
  • Start Date: 02/29/2024 10:00 AM
  • Close Date: 03/14/2024 11:30 AM

Annual Window System Repairs and Replacement at various City of Newton facilities as outlined in the project documents.

24-58-Ann-Window System Serv-Bid

24-58-Windows Replacement-Bidders List

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CITY OF NEWTON
PURCHASING DEPARTMENT
CONTRACT FOR THE PUBLIC BUILDINGS DEPARTMENT
PROJECT MANUAL:
ANNUAL WINDOW SYSTEM REPAIRS AND REPLACEMENT
AT VARIOUS CITY OF NEWTON FACILITIES
INVITATION FOR BID #24-58
Bid Opening Date: March 14, 2024, at 11:30 a.m.
FEBRUARY 2024
Ruthanne Fuller, Mayor
CITY OF NEWTON
PROJECT MANUAL TABLE OF CONTENTS
ANNUAL WINDOW SYSTEM REPAIRS AND REPLACEMENT AT VARIOUS CITY OF
NEWTON FACILITES
Cover Page
Table of Contents
Part 1 - Bidding Documents, Contract Forms, and Conditions of the Contract
1.
- Invitation for Bid
2.
- Instructions to Bidders
3.
- Bid Form
Itemized Bid Form
4.
- Bidders Requirements
Bidder’s Qualifications and References Form
Certificate of Non-Collusion
Certificate of Tax Compliance
Certificate of Foreign Corporation
Debarment Letter
IRS Form W-9
Business Category Information Form
5.
- Contract Forms (Informational only not required with bid)
Owner - Contractor Contract
Certificate of Authority - Corporate
Payment Bond
Performance Bond
6.
- General Conditions of the Contract
7.
- Supplemental Conditions
8.
- Special Conditions
9.
- Wage Rate Requirements
Department of Labor Minimum Wage Rates
Notice to Awarding Authorities
Statement of Compliance
Weekly Payroll Report Form
Part 2 Scope of Work
2.
- Window System Repairs and Peplacement
3.
- Service Contractor Work Order
Page #
1
2
3-4
5-7
8-9
10
11-12
13
14
15
16
17
18
19
20-23
24
25
26
27-31
32-37
38-41
42
43-85
86
87
88
89-93
94
END OF SECTION
Project Manual No. #24-58Annual-Window System Repairs & Replacement at Various City of Newton Facilities
Page 2 of 94
CITY OF NEWTON
PURCHASING DEPARTMENT
INVITATION FOR BID #24-58
The City of Newton invites sealed bids in accordance with M.G.L. c.149 from Contractors for
ANNUAL WINDOW SYSTEM REPAIRS & REPLACEMENT AT VARIOUS CITY OF NEWTON FACILITIES
Bids will be received until:
11:30 a.m., Thursday, March 14, 2024
at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459. Bids will not be
accepted nor may submitted bids be corrected, modified or withdrawn after the deadline for bids. Following the deadline for bids,
all bids received within the time specified will be publicly opened and read aloud.
Contract Documents will be available online at the City’s website: www.newtonma.gov/bids. after: 10:00 a.m., February 29,
2024. Bidders are responsible for downloading the specifications from the City’s web site at www.newtonma.gov/bids .
Bidders are requested to email the Purchasing Department (purchasing@newtonma.gov) their Company Name, Address, Email
address, Phone & Facsimile number and what bid # (i.e. #24-58) they have downloaded.
Work under this contract shall consist of all labor, materials, supervison to remove and replace balances and other parts at
existing Aluminum and other Windows at the City of Newton Facilities listed at pp. 90-92 below (“Facilities”).
The Facilities are open on weekdays between the hours of 8:00 a.m. and 3:00 p.m., and bidders may visit and inspect the
Facilities accompanied by designated City personnel. The City strongly encourages each bidder to visit a representative
number of sites; bidders will be responsible for all work under this Contract whether they visit Facilities or not. Bidders
may contact Art Cabral / Public Buildings to arrange viewing (w) (617) 796-1600 or (m) (508) 208.1518.
The term of this contract shall extend from July 1, 2024 through June 30, 2025. The City shall have the option, at its sole
discretion, to renew this Contract for two (2) additional one (1) year term, with no change in the contract terms and conditions and
price. Total payments for the initial term and the additional term under this contract shall not exceed $149,500 unless the contract
total has been increased by a duly executed change order. The City reserves the right to terminate this contract prior to the
expiration date in the event total expenditures reach the above stated contract total. It is further understood that in the event the
term of this contract extends beyond June 30 in any calendar year, the City reserves the right to terminate the contract if funding
for its continuance is not appropriated in the succeeding fiscal year commencing July 1.
All bids are subject to the provisions of M.G.L. Chapter 149, Section 44 A-J. Wages are subject to minimum wage rates
determined by the Massachusetts Department of Labor Standards pursuant to M.G.L. Chapter 149, Sec. 26 to 27H. The schedule
of wage rates applicable to this contract is included in the bidding documents. In addtion, the prevailing wage schedule will be
updated annually for all public construction projects lasting longer than one (1) year or at each renewal, as applicable. You will be
required to pay the rates set out in any updated prevailing wage schedule. Increases in prevailing wage schedules will not be the
basis for change order requests. The successful bidder will be required to provide a Certificate of Insurance demonstrating current
coverage of the type and amounts set forth in the Project Manual.
All bids must be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the bid,
including all add alternates. Bid deposits, payable to the City of Newton, shall be either in the form of a bid bond, or cash, or a
certified check on, or a treasurer's or cashier's check issued by, a responsible bank or trust company. Bidders are reminded that the
bid deposit covers the City for damages when a bidder withdraws its bid after the bid submisssion date. Be advised that to the
extent permitted by the law the City will retain all bid deposits for withdrawn bids.
The successful bidder will be required to furnish a Labor and Materials Payment Bond in the amount of 50% of the contract
total. In the event that the winning bid is over $150,000, the successful bidder will be required to furnish a Labor and Materials
Payment Bond and a Performance Bond, each in the amount of $100% of the contract total. The costs of any bond and any
insurance required in this Invitation For Bid are the responsibility of the bidder; such costs will not be reimbursed by City
and should be included in your bid. The City shall hold all bonds for one (1) year after the expiration of the contract.
Project Manual No. #24-58Annual-Window System Repairs & Replacement at Various City of Newton Facilities
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All bids shall be submitted as one (1) ORIGINAL and one (1) COPY. Bidders attention is directed to the requirements of the
City of Newton Supplemental Equal Employment Opportunity, Anit-Discriminitation and Affirmative Action Program and also to
the Minority/Women Business Enterprise Plan, December 1999, all of which are available on the Purchasing Department’s web
page. In the event of conflict between any of the above listed policies, the stricter policy shall apply.
Note that Massachusetts law imposes certain documentation requirements for public contracts, including but not limited to,
contractor DCAMM certification, bid, performance and payment bonds, and non-collusion and tax certifications. A contract is not
effective until it is signed by the City Mayor, and the Mayor will not sign until all documentation requirements have been met.
Once an award is made, a contract must be executed promptly so the City can start scheduled work. The City cannot pay for work
done without a contract. If a vendor unduly delays submitting all required paperwork, the City will be under no obligation to pay a
vendor promptly even after a contract is effective, it could bar the vendor from future bids as not responsible and may require the
City to obtain services from another vendor or contractor.
All City of Newton bids are available on the City’s web site, www.newtonma.gov/bids. Invitation for Bid. It is the sole
responsibility of the contractor downloading these bids to ensure they have received any and all addenda prior to the bid opening.
Addenda’s will be available online within the original bid document as well as a separate file. If you download bids from the
internet site and would like to make it known that your company has done so, you may email to purchasing@newtonma.gov with
your NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID #24-58.
The City will reject any and all bids in accordance with the above referenced General Laws. In addition, the City reserves the right
to waive minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it be in the public interest to do so.
In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be
provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA
Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For
Telecommunications Relay Service, please dial 711.
CITY OF NEWTON
Nicholas Read
Chief Procurement Officer
February 29, 2024
Project Manual No. #24-58Annual-Window System Repairs & Replacement at Various City of Newton Facilities
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CITY OF NEWTON
DEPARTMENT OF PURCHASING
INSTRUCTIONS TO BIDDERS
ARTICLE 1 - BIDDER'S REPRESENTATION
1.1 Each General Bidder (hereinafter called the "Bidder") by making a bid (hereinafter called "bid") represents that:
1. The Bidder has read and understands the Bidding Documents, Contract Forms, General Conditions, Conditions of the
Contract, General Requirements and Project Specifications (collectively, referred to as the “Contract Documents”)
and the bid is made in accordance therewith.
2. The Bidder been offered the opportunity to visit or has visited the listed Facilities (see pp. 90-92) and is familiar with
the local conditions under which the work has to be performed.
1.2 Failure to so examine the Contract Documents, visit the Facilities or become familiar with local conditions will not
relieve any Bidder from any obligation under the bid as submitted.
ARTICLE 2 - REQUEST FOR INTERPRETATION
2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon
examination of the Contract Documents, the site, and local conditions.
2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief
Procurement Officer, at purchasing@newtonma.gov or via facsimile (617) 796-1227. The City will only answer such
requests if received by Friday, March 8, 2024 at 12:00 noon. In the event that the bid opening date is changed, the
deadline for informational requests may also change as provided in an addendum issued by the City.
2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the
Contract Documents. The City will not be held accountable for any oral communication.
2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Addenda will
be emailed to every individual or firm on record as having taken a set of Contract Documents. Receipt of all addenda
issued must be acknowledged in the Bid Form. YOUR FAILURE TO ACKNOWLEDGE ALL ADDENDA MAY
RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.
2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids where Contract
Documents are on file, in addition to being available online at www.newtonma.gov/bids.
2.6 Bidders or proposers contacting ANY CITY EMPLOYEE regarding an Invitation for Bid (IFB) or a Request for Proposal
(RFP), outside of the Purchasing Department, once an IFB or RFP has been released, may be disqualified from the
procurement process.
2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the
bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via
facsimile (617) 796-1227, it shall be placed on the bidder’s list. Bidders must provide the Purchasing Department with
their company’s name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #24-58.
ARTICLE 3 - MBE PARTICIPATION
3.1 Notice is hereby given that the Mayor’s Affirmative Action Plan for the City of Newton in effect at the time of this
solicitation is applicable to all construction contracts in excess of $10,000.00.
3.2 Notice is hereby given that the City of Newton Minority/Women Business Enterprise Plan and the Supplemental Equal
Employment Opportunity Anti-Discrimination and Affirmative Action Program in effect at the time of this solicitation
are applicable to all City contracts for goods and services in excess of $50,000.00.
3.3 Copies of the Plans and Program referred to in Sections 3.1 and 3.2 are available at: www.newtonma.gov/purchasing.
Project Manual No. #24-58Annual-Window System Repairs & Replacement at Various City of Newton Facilities
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