Annual Unit Inspections: Pre-REAC/NSPIRE

Housing Authority of the City of Pittsburgh RFP #300-19-26
Annual Unit Inspections:
Pre-REAC/NSPIRE
HOUSING AUTHORITY OF THE CITY OF PITTSBURGH
REQUEST FOR PROPOSALS
Annual Unit Inspections: Pre-REAC/NSPIRE
RFP #300-19-26
Due:
May 19, 2026
09:00 A.M.
To: Mr. Brandon Havranek
Associate Director of
Procurement/Contracting Officer
Procurement Department
412 Boulevard of the Allies
6th Floor Procurement Department
Pittsburgh, PA 15219
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Housing Authority of the City of Pittsburgh RFP #300-19-26
Annual Unit Inspections:
Pre-REAC/NSPIRE
SECTION I
INTRODUCTION
The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at 42
U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of
Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with
providing "affordable decent, safe and sanitary housing for low-income persons."
The HACP has approximately 300 employees and services over 10,000 residents. The Authority,
its partners and subsidiaries operate approximately 4000 units of rental housing; and, through its
Housing Choice Voucher Program, funds housing assistance for the rental of more than 6000 other
units of privately owned housing.
Major operational departments include Asset and Site Management, Facility Services, Occupancy,
Housing Choice Voucher, and Modernization & Development. Major administrative departments
include Legal, Finance, Information Technology, and Human Resources. Our public and
community relations departments are Community Affairs and Resident Self-Sufficiency. All
departments work together to achieve the goals of the Authority that are set by the Board of
Commissioners. day to day decision-making rests with the Executive Director, who reports to the
Board of Commissioners on a regular basis.
The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations
qualified to provide Annual Unit Inspections Pre-REAC/NSPIRE.
The Authority is contemplating the award of a professional service contract, or contracts, for an
initial term of one (1) year with two (2), one (1) year extension options, for a total of three (3)
years, in the form of the Contract (Attachment A) through this solicitation process. If submitting
alterations to the HACP contract for review and acceptance by HACP, please submit an electronic
version in MS Word format with your proposal. If submitting your company contract for review
and acceptance by HACP, please submit an electronic version in MS Word format with your
proposal. If your contract is not included with your proposal, it is assumed that HACP's contract
will be used and is binding.
Any questions regarding this Request for Proposals should be in writing and directed to:
Mr. Brandon Havranek -
Associate Director of Procurement/Contracting Officer
Housing Authority of the City of Pittsburgh
412 Boulevard of the Allies
6th Floor, Procurement Department
Pittsburgh, PA 15219
412-456-5000 Ext 2890
If submitting questions via email, please send to brandon.havranek@hacp.org
A complete proposal package may be obtained from:
Business Opportunities Section of the HACP website, www.hacp.org
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Housing Authority of the City of Pittsburgh RFP #300-19-26
Annual Unit Inspections:
Pre-REAC/NSPIRE
Following are the Key Dates associated with this Request for Proposals:
May 19, 2026 Deadline for Submission of Proposals
9:00 a.m.
Mr. Brandon Havranek
Associate Director of Procurement/Contracting
Officer
Housing Authority of the City of Pittsburgh
412 Boulevard of the Allies
6th Floor, Procurement Department
Pittsburgh, PA 15219
May 7, 2026 Pre-submission Meeting:
9:00 a.m. will be held via Zoom Meeting:
Join Zoom Meeting
https://hacp-
org.zoom.us/j/87234045922?pwd=5qhVITrFoMoJxi
y4v4Z4INVRBhYd06.1
Meeting ID: 872 3404 5922
Passcode: 848944
Dial by your location:
+1 312 626 6799 US (Chicago, Illinois)
May 8, 2026 Deadline for the submission of written
9:00 a.m. questions.
**Deadlines are subject to extension at HACP discretion and will be communicated as an
addendum to this solicitation.
HACP will also accept online submissions for this Request for Proposals, for those respondents
wishing to submit online, please go to the following web address to upload documents:
https://www.dropbox.com/request/NPmLM4uwlkiI3xuFk6Us
Please include your name and email address when prompted before submitting and upload all
relevant attachments in the same document. Formatting for online submission should be
organized in the same manner as if submitting the information via flash drive. The title of the
uploaded bid shall be as follows:
[Full Company Name]_RFP #300-19-26__Technical
[Full Company Name]_RFP #300-19-26__Fee Proposal
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Housing Authority of the City of Pittsburgh RFP #300-19-26
Annual Unit Inspections:
Pre-REAC/NSPIRE
In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2...
etc. to the end of the file name.
In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh
will only be accepting physical proposals dropped off in person from 8:00 AM until the
closing time of 09:00 a.m. on May 19, 2026, in the lobby of the One Stop Shop at 412
Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which
time they will be time and date stamped in the Procurement Department at 412 Boulevard of the
Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be
received at the above address no later than 09:00 a.m. on May 19, 2026, regardless of the
selected delivery mechanism.
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Housing Authority of the City of Pittsburgh RFP #300-19-26
Annual Unit Inspections:
Pre-REAC/NSPIRE
SECTION II
SCOPE OF SERVICES
Annual Unit Inspections: Pre-REAC/NSPIRE RFP
1. Project Overview:
The Housing Authority of the City of Pittsburgh (HACP) requires a qualified contractor
to perform annual physical inspections of its low-income public housing portfolio. The goal
is to ensure all units, common areas, and building systems meet the new NSPIRE standards,
prioritizing resident health and safety over aesthetic concerns.
2. General Requirements & Standards
(a). Compliance: All inspections must be performed in strict accordance with 24 CFR
5.703 (NSPIRE standards) and the HUD NSPIRE Inspection Protocol.
(b). Inspectable Areas: Contractors must evaluate the three defined NSPIRE areas:
Unit, Inside (common areas/systems), and Outside (site/exterior).
(c). Deficiency Categorization: Inspectors must identify and categorize defects by
severity:
1. Life-Threatening (LT) (24hr): High risk of death (e.g., non-functional
smoke/CO alarms, gas leaks, or exposed electrical components).
2. Severe (24hr): High risk of serious injury or illness.
3. Moderate (30d): Adverse medical event or chronic condition risk.
4. Low (60d): Habitability issues without substantive health/safety risk.
3. Detailed Scope of Services
(a). Inspection Type
1. Annual Inspections: Routine assessments of 100% of the public housing units to
fulfill HUD self-inspection requirements and to prepare the HACP for official
HUD REAC scores.
(b). Deliverables and Reporting
1. Electronic Data Collection: Use HUD-approved software (e.g., NSPIRE App,
Salesforce, or the HACP-provided system Elite) on hand-held tablets.
(c). Documentation:
1. Photographs: For every deficient item, submit digital photographs that clearly
illustrate both the deficiency and its exact location.
2. Non-inspected Units: Should a unit be deemed uninspectable, the determination
must be supported by compelling rationale and documentation demonstrating a
minimum of two separate inspection attempts.
3. Turnaround: Final electronic inspection reports must be submitted to HACP
within 24 hours of completion.
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Housing Authority of the City of Pittsburgh RFP #300-19-26
Annual Unit Inspections:
Pre-REAC/NSPIRE
4. . Training and Appeals Assistance
(a). Training: conduct annual on-site and/or online training for HACP staff and
administrators
(b). Continuing Education: Provide HACP staff members and administrators with
continuing education and updates of NSPIRE standards or HUD rulings
(c). Appeals: Assist HACP with any appeals to HUD at the conclusion of REAC
inspections
5. Contractor Qualifications
(a). Certification: All inspectors must possess an active NSPIRE Certification.
(b). Experience: Demonstrated experience inspecting at least 500 units under UPCS or
NSPIRE protocols.
(c). Conduct: Inspectors must wear professional attire (e.g., company-branded shirts),
display clear photo ID, utilize appropriate PPE, and pass a criminal background check.
HACP LIPH Properties
HACP provides more than 2,200 units in traditional public housing and scattered sites
locations. HACP reserves the right to add/remove locations.
Family Communities:
Bedford Dwellings: 2305 Bedford Ave., 15219 - 411 Units / 28 Buildings
Arlington Heights: 3132 Cordell Pl., 15210 - 143 Units / 7 Buildings
Allegheny Dwellings: 1702 Belleau St., 15214 - 175 Units / 11 Buildings
Northview Heights: 525 Mt. Pleasant Rd., 15214 - 538 Units / 69 Buildings
Homewood North: 10 Albertice St., 15208 - 126 Units / 19 Buildings
Scattered Sites:
Administrative Office:1205 Liverpool St., 15233 - 372 Units / single family homes
High-Rises:
Northview High-Rise: 533 Mt. Pleasant Rd., 15214 - 87 Units (included above)
Pennsylvania Bidwell: 1014 Sheffield St., 15233 - 120 Units
Pressley Street High-Rise: 601 Pressley St., 15212 - 211 Units
Murray Towers: 2385 Murray Ave., 15217 - 67 Units
Mazza Pavilion: 920 Brookline Blvd., 15226 - 30 Units
Caliguiri Plaza: 803 E. Warrington Ave., 15210 - 104 Units
Finello Pavilion: 3206 Niagara St., 15213 - 60 Units
Morse Gardens: 2416 Sarah St., 15203 - 70 Units
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Housing Authority of the City of Pittsburgh RFP #300-19-26
Annual Unit Inspections:
Pre-REAC/NSPIRE
Carrick High-Rise: 2129 Brownsville Rd., 15210 - 66 Units
Gualtieri Manor: 2125 Los Angeles Ave., 15216 - 31 Units
The Professional Services Contract that is anticipated for us to obtain these services is
included herein as Attachment A.
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Housing Authority of the City of Pittsburgh RFP #300-19-26
Annual Unit Inspections:
Pre-REAC/NSPIRE
SECTION III
GENERAL REQUIREMENTS
An Offeror may be an individual or a business corporation, partnership, firm, joint venture or other
legal entity duly organized and authorized to do business in the City of Pittsburgh, financially
sound and able to provide the services being procured by HACP.
If an Offeror has been debarred, suspended, or otherwise lawfully precluded from participating in
any public procurement activity, such firm shall disclose that information in its offer, which may
be sufficient ground for disqualification. If the selected firm fails to disclose such information and
HACP discovers it thereafter, then HACP could terminate the contract.
Each Offeror must be in good standing with HACP, and any Federal, State or Municipality that
has or has had a contracting relationship with the firm. If the Offeror is not in good standing with
HACP, and/or any Federal, State or Municipality this must be disclosed. If a Federal, State or
Municipal entity has terminated any contract with an Offeror for deficiencies or defaults, that
Offeror must disclose this information to HACP. HACP will consider such facts and circumstances
during its evaluation of the Offeror's proposal. If the selected firm fails to disclose such
information and HACP discovers it thereafter, then HACP could terminate the contract.
The Offeror must have and maintain all necessary insurance to cover malpractice liability and
workers' compensation and submit proof of it with their proposal submission.
By receipt of this contract award, it shall be the responsibility of the successful Offeror to agree,
certify, and eventually show proof that the work and products provided and installed by the
Offeror are in full compliance with the requirements of the Build America, Buy America
(BABA)Act. More information can be obtained at the following link: https://www.hud.gov/baba.
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Housing Authority of the City of Pittsburgh RFP #300-19-26
Annual Unit Inspections:
Pre-REAC/NSPIRE
SECTION IV
CONTENT OF RESPONSE DOCUMENTS
Offerors submitting Proposals should fully read and comprehend the HUD-5369-B Instructions
to Offerors Non-Construction provided in Attachment B and HUD-5370-C General Conditions
- Non Construction provided in Attachment C. Proposals received without all of the required
information may be deemed non-responsive. Offerors choosing to submit physical proposals
must submit one original plus three (3) paper copies of their technical proposal and one (1)
electronic copy in a PDF format on a Flash Drive. In a separate sealed envelope submit one (1)
original paper, one (1) paper copy and (1) electronic copy in a PDF format of the fee proposal.
Proposals must include, in the same order as below and using the forms attached hereto, the
following information, exhibits and schedules:
A. General Information
1. Letter of Interest (Cover letter)
2. Type of Organization; Corporation, Partnership, Joint Venture or Sole
Proprietorship. Names of shareholders, partners, principals and any other persons
exercising control over the Firm.
3. Description of the Offeror's capacity including staff resources
4. Organizational Certifications:
(a) Copies of Certificate of Incorporation, Partnership Agreement, Joint Venture or
other organizational document.
(b) A corporate resolution signed by the Secretary of the Corporation and notarized,
certifying the name of the individual(s) authorized to sign the offer, the contract
and any amendments thereto.
B. Previous Related Experience
1. The bidder shall list three (3) firms, governmental units, or persons for whom the
bidder has previously performed work of the nature requested under this RFP.
Name of the contracting entity.
2. Name, title and a telephone number of a contract person for each identified
contracting entity to permit reference checks to be performed. The identified
party must be one who has first-hand knowledge regarding the operation of the
contracted facility or project and who was involved in managing the contract
between the Offeror and the contracting entity.
3. In addition to the references, all bidders will provide the last three jobs they
performed, contact information from the job and all change orders related to the
job and the reason for each.
4. All bidders will provide information on the most recent HACP job to include all
change order information and the reason for each. The most recent HACP job
can be one of the 3 last jobs performed if that is the case.
5. Proposed Staffing and Sub-consultants Responsibilities and Qualifications
Provide the following information relative to the proposed staffing and sub-
consultants for this contact:
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Housing Authority of the City of Pittsburgh RFP #300-19-26
Annual Unit Inspections:
Pre-REAC/NSPIRE
C. Proposed Staffing and Sub-consultants Responsibilities and Qualifications
Provide the following information relative to the proposed staffing and sub-consultants
for this contact:
1. Provide background information regarding each identified Staff member that
accurately describes his or her employment history and relevant experience
providing services similar to those described in this Request for Proposals.
2. Description of the Scope of Services for at least three (3) projects in which the Staff
and/or sub-consultant has provided services similar to those described in this
Request for Proposals. Please include the individual's role in each project and all
relevant aspects of each project.
D. Methodology
Project Approach: Provide a brief narrative of the Offeror's approach to the services
described in this Request for Proposals. Availability: Describe the availability of the Staff
proposed and the turnaround time for each request to be made by the Authority.
E. Representations, Certifications, and Other Statements of Bidders
Each Offeror must complete the HUD-5369-A Representations, Certifications, and Other
Statements of Bidders provided in Attachment D.
F. Minority and Women Business Participation Plan
HACP MBE and WBE Goals. It is the policy of HACP to ensure that Minority Business
Enterprises (MBEs) and Women-owned Businesses (WBEs) are provided maximum
opportunity to participate in contracts let by HACP. In accordance with Executive Order
11625, HACP has established a minimum threshold of eighteen percent (18%) of the total
dollar amount for MBE utilization in this contract. HACP has established a seven percent
(7%) minimum threshold for participation of WBEs, and HACP strongly encourages and
affirmatively promotes the use of MBEs and WBEs in all HACP contracts. For these
purposes, an MBE is defined as "any legal entity other than a joint venture, organized to
engage in commercial transactions, that is at least fifty-one percent (51%) owned and
controlled by one or more minority persons." Also, a minority person is defined as a member
of a socially or economically disadvantaged minority group, which includes African-
Americans, Hispanic-Americans, Native-Americans, and Asian-Americans. A WBE/MBE is
defined as "any legal entity other than a joint venture, organized to engage in commercial
transactions, that is at least fifty-one percent (51%) owned and controlled by a female.
Proposals submitted in response to this solicitation MUST include an MBE/WBE
participation plan which, at a minimum, demonstrates "Best Efforts" have been taken to
achieve compliance with MBE/WBE goals. HACP's Procurement Policy defines "Best
Efforts" in compliance with MBE/WBE goals to mean that the contractor must certify
and document with its bid or proposal that it has contacted in writing at least ten (10)
certified MBE/WBE subcontractors to participate in the proposed contract with HACP
or lesser number if the contractor provides documentation that ten (10) certified MBE
and ten (10) certified WBE contractors could not be identified. Each contractor shall
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