Annual Thermal Hydrolysis Process (THP) Maintenance Shutdown – Neuse River Resource Recovery Facility

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541519 - Other Computer Related Services 541620 - Environmental Consulting Services 561210 - Facilities Support Services
Posted Date:	Aug 7, 2026
Due Date:	Sep 8, 2026
Solicitation No:	274-5230-604-2026-THP
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Solicitation Number:	274-5230-604-2026-THP
Project Title:	Annual Thermal Hydrolysis Process (THP) Maintenance Shutdown – Neuse River Resource Recovery Facility
Description:	To plan and execute the annual THP maintenance shutdown for the Cambi B6‑4 Thermal Hydrolysis Process (THP) at the Neuse River Resource Recovery Facility (NRRRF). The selected firm will provide OEM‑qualified personnel and services to safely remove the THP from service, perform cleaning, inspection, preventive maintenance, authorized repairs, and return the system to operation. During the contract term the firm could provide emergency and on-call assistance support services if requested. No representation or guarantee is made regarding the quantity of work to be awarded under any as‐needed service contract.
Opening Date:	9/8/2026 1:00 PM
Posted Date:	8/7/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-5230-604-2026-THP	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-09-08T13:00:00.0000000	Posted Date * 2026-08-07T13:54:38.0000000Z	Primary Commodity Code Industrial machinery components and accessories
Mandatory Conference/Site Visit 2026-08-18T04:00:00.0000000Z	Special Instructions Bid Agent: Jeffrey.Bognar@raleighnc.gov	Solicitation Type * RFP
Owner Lanee Edwards
Description To plan and execute the annual THP maintenance shutdown for the Cambi B6‑4 Thermal Hydrolysis Process (THP) at the Neuse River Resource Recovery Facility (NRRRF). The selected firm will provide OEM‑qualified personnel and services to safely remove the THP from service, perform cleaning, inspection, preventive maintenance, authorized repairs, and return the system to operation. During the contract term the firm could provide emergency and on-call assistance support services if requested. No representation or guarantee is made regarding the quantity of work to be awarded under any as‐needed service contract.

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Request for Proposals # 274-5230-604-2026-THP

Title: Annual Thermal Hydrolysis Process (THP) Maintenance

Shutdown – Neuse River Resource Recovery Facility

Issue Date: August 7, 2026

Due Date: September 8, 2026 no later than 1:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Raleigh Water

Direct all inquiries concerning this RFP to:

Jeffrey Bognar

Plant Maintenance Superintendent

Email: Jeffrey.bognar@raleighnc.gov

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material.............................................................. 5

1.9 Communications ................................................................................ 6

1.10 Lobbying ............................................................................................ 6

1.11 Conflicts of Interest ............................................................................ 6

1.12 Proposer Expenses ........................................................................... 7

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 8

2.2 RFP Documents .............................................................................. 10

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10

3.2 Interview/Demonstration (Stage 2) .................................................. 11

3.3 Final Selection ................................................................................. 11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 12

3.5 Contract Term…………………………………………………………….12

4. Scope of Services .................................................................................. 12

Appendix I – Proposal Cost Form ................................................................... 13

Appendix II – Proposer Questionnaire ........................................................... 14

Appendix III – Reference Questionnaire (Instructions) ................................. 15

Appendix III – Reference Questionnaire Form ............................................... 16

Appendix IV – Sample Contract ...................................................................... 18

Appendix V – Company Profile Form ............................................................. 32

Appendix VI – Environmental Management System Acknowledgement ..... 33

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

To plan and execute the annual THP maintenance shutdown for the Cambi B6‑4

Thermal Hydrolysis Process (THP) at the Neuse River Resource Recovery Facility

(NRRRF). The selected firm will provide OEM‑qualified personnel and services to safely

remove the THP from service, perform cleaning, inspection, preventive maintenance,

authorized repairs, and return the system to operation. During the contract term the firm

could provide emergency and on-call assistance support services if requested. No

representation or guarantee is made regarding the quantity of work to be awarded under

any as‐needed service contract.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Jeffrey Bognar

Email Address

Jeffrey.Bognar@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

Raleigh Water’s THP pretreats sludge prior to anaerobic digestion. The B6‑4 THP

system includes the pulper and recirculation system, reactor feed pumps, hydrolysis

reactors, flash tank, and digester feed pumps integral to solids processing reliability and

performance. An annual planned five (5) working day shutdown is used to address wear,

leaks, safety/instrumentation issues and developing deficiencies before they cause

unplanned outages.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

Date and Time

RFP Date

August 7, 2026

Pre-Proposal Meeting/Site-Visit

(Mandatory)

August 18, 2026 at 12:00 PM.

Neuse River Resource Recovery Facility,

8500 Battle Bridge Rd. Raleigh, NC 27610

Deadline for Written Questions

City Response to Questions

(anticipated)

Proposal Due Date and Time

August 25, 2026 by 1:00 PM

August 28, 2026

September 8, 2026 by 1:00 PM

1.4 Pre-Proposal Conference

All bidders are required to attend the Pre-Proposal Conference. The Pre-Proposal

Conference will be held at the Neuse River Resource Recovery Facility, 8500 Battle

Bridge Rd. Raleigh, NC 27610, in the administration building training room starting

promptly at 12:00 pm. Prospective Proposers are encouraged to submit written questions

in advance. Date, time, and location of pre-proposal conference is shown above in the

RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Jeffrey Bognar

Email Address

Jeffrey.Bognar@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Jeffrey Bognar

8500 Battle Bridge Rd.

Raleigh, NC 27610

RFQ No. 274-5230-604-2026-THP

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh

ATTN: Jeffrey Bognar

8500 Battle Bridge Rd.

Raleigh, NC 27610

RFQ No. 274-5230-604-2026-THP

Proposals must be enclosed in an envelope or package and clearly marked with the name

of the submitting company, the RFP number and the RFP Title.

Proposers must submit:

A. one (1) signed original;

B. one (1) electronic version of the signed proposal and;

C. and three (3) copies of the signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable

Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and

electronic versions must be received by the City on or before the RFP due date and time

provided in RFP Timeline (Section 1.3). Proposals received after the RFP due date and

time will not be considered and will be returned unopened to the return address on the

submission envelope or package.

Proposers must respond to the entire Request for Proposals (RFP). Any

incomplete proposal may be eliminated from competition at the discretion of the

City of Raleigh. The City reserves the right to reject any or all proposals for any reason

and to waive any informality it deems in its best interest.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Annual Thermal Hydrolysis Process (THP) Maintenance Shutdown – Neuse River Resource Recovery Facility

Description

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