ANNUAL SUPPLY OF WATER AND WASTEWATER CHEMICALS FOR BPUB AND SRWA

Annual Supply of Water & Wastewater
Chemicals for
BPUB & SRWA

LEGAL NOTICE
AND
INVITATION TO BID
#B038-26
Sealed or electronic bids will be received by the Brownsville Public Utilities Board (BPUB) /
Southmost Regional Water Authority (SRWA) of the City of Brownsville, Texas at the
Brownsville PUB Purchasing Department located at 1155 FM 511, Olmito, Texas 78575 until
5:00 PM on May 6, 2026 for the Annual Supply of Water and Wastewater Chemicals for BPUB
& SRWA. Bids received after this time will not be considered.
Bids will be publicly opened and read aloud on May 7, 2026 at 10:00 AM. Bidders can request a
copy of the bid tabulation by emailing mespinoza@brownsville-pub.com. Vendors can call in at
10:00 AM, May 7, 2026 to (956) 214-6020 to listen to the bid opening.
Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for
Proposal (RFP) and bid opportunities, https://www.bidnetdirect.com/texas/brownsville-pub.
Detailed specifications may also be obtained at Brownsville Public Utilities Board website at
https://www.brownsville-pub.com/rfp_status/open/.
Please mark on the outside of the envelope and on any carrier's envelope/package:
"B038-26 SEALED BID FOR THE ANNUAL SUPPLY OF WATER AND
WASTEWATER CHEMICALS FOR BPUB & SRWA, MAY 6, 2026 5:00 PM", and send to
the attention of Diane Solitaire, BPUB Purchasing Department, 1155 FM 511, Olmito, Texas
78575.
The BPUB/SRWA will not be responsible in the event that the U.S. Postal Service or any other
courier system fails to deliver the sealed bids to the Brownsville PUB, Purchasing office by the
given deadline above. Electronic bids will only be accepted via Bidnet.
The BPUB/SRWA reserves the right to reject any or all bids and to waive irregularities
contained therein and to accept any bid deemed most advantageous to the Brownsville
PUB/SRWA.
BY: Diane Solitaire
Purchasing & Materials Manager
(956) 983-6366
B038-26 ANNUAL SUPPLY OF WATER & WASTEWATER CHEMICALS FOR BPUB
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INSTRUCTIONS TO BIDDERS
Please submit this page upon receipt.
ACKNOWLEDGEMENT FORM
B038-26 Annual Supply of Water and Wastewater Chemicals for BPUB & SRWA
For any clarifications, please contact Nicole Espinoza at the Brownsville Public Utilities Board,
Purchasing Department at (956) 983-6353 or via e-mail at nespinoza@brownsville-pub.com.
Please e-mail this page upon receipt of the legal notice. If you only received the legal notice and
you want the bid package emailed, please provide email address below.
Check one:
( ) Yes, I will be able to send a bid; obtained bid package from website.
( ) Yes, I will be able to send a bid; please email the bid package.
Email:
( ) No, I will not be able to send a bid for the following reason:
If you are unable to send your bid, kindly indicate your reason for "No bid" above and return this
form via email to nespinoza@brownsville-pub.com. This will ensure you remain active on our
vendor list.
Date:
Company:
Name:
Address:
City: State: Zip Code:
Phone:
Fax:
Email: ________________________________________________________________
B038-26 ANNUAL SUPPLY OF WATER & WASTEWATER CHEMICALS FOR BPUB
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Special Instructions
Contract Information
* Interpretation
Questions concerning terms, conditions, and technical specifications should be directed to:
Nicole Espinoza, Purchasing Dept. or Diane Solitaire, Purchasing and Materials Manager
Phone: (956) 983-6353 (956) 983-6366
* Tentative Time Line
1. April 20, 2026 - May 6, 2026 - Vendors work on bid.
2. May 6, 2026 at 5:00 PM - Vendor must submit two (2) sets of bid documents
sealed in an envelope to:
Diane Solitaire, Purchasing Department
1155 FM 511
Olmito, TX 78575
Bid #038-26 - Annual Supply of Water and Wastewater Chemicals for BPUB
& SRWA
Due: May 6, 2026 at 5:00 PM
The above noted information must be included on bid envelope and on any carrier's
envelope/package. The Brownsville PUB or SRWA will not be held responsible for missing, lost
or late mail. Brownsville PUB and SRWA will accept electronic transmission of sealed bids
via Bidnet only.
3. April 27, 2026 - Deadline for questions
4. May 7, 2026 - Open bids at 10:00 AM
5. May 7, 2026 to May 15, 2026 - Evaluate bids
6. May 21, 2026 - Provide Final Recommendations
7. June 1, 2026 - Send to SRWA Board for approval
8. June 8, 2026 - Send to BPUB Board for approval
* Or Equal
Brand name or manufacturer's reference used in this request is descriptive - not restrictive - it is
intended to indicate type and quality desired. Brands of like nature and quality will be
considered. If bidding on other than referenced specifications, please provide complete
descriptive information of said article.
B038-26 ANNUAL SUPPLY OF WATER & WASTEWATER CHEMICALS FOR BPUB
& SRWA 5

* Pricing
Bid unit price on quantity specified, extend and show total. In case of errors in extension, unit
prices shall govern. Price shall remain firm for twelve (12) months after date on purchase
order. Vendors can bid on individual chemicals; this is NOT an all or none bid.
All fields (UNIT PRICE, TOTAL PRICE & ESTIMATED DELIVERY IN DAYS) on the Cost
Sheet page must be filled. The data must be complete to identify the bidding brand.
Failure to submit any of the above information with the sealed bid will disqualify bid.
* Vendor Representative
The successful vendor agrees to send a personal representative with binding authority for the
company to the Brownsville PUB and SRWA upon request to make adjustments and/or assist with
coordination of all transactions as needed.
* Quality of Products
All items must be new, in first class condition, including containers suitable for shipment and
storage. No substitutions in standard grades or lesser quality will be accepted. Non-compliance
with technical specifications will result in cancellation of purchase order.
* Determining Factors for Award
1. Compliance with requirements of the technical specifications of the product
2. Net Price
3. Time and conditions of delivery
4. Safety and environmental spill record will be considered when determining the
responsibility of the bidder
* Contract with Vendor/Entity Indebted to BPUB/SRWA
It is a policy of the BPUB to refuse to enter into a contract or other transaction with an
individual, sole proprietorship, joint venture, Limited Liability Company or other entity indebted
to BPUB/SRWA.
* Vendor ACH (Direct Deposit) Services
The BPUB has implemented a payment service for vendors by depositing the payment directly to
the vendor's bank account. Successful vendor(s) will be required to receive payments directly
through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor must
agree to receive payments via ACH (Direct Deposit).
* Tax Identification Number (TIN)
In accordance with IRS Publication 1220, a W9 form, or a W8 form in cases of a foreign vendor,
will be required of all vendors doing business with the Brownsville PUB/SRWA. If a W9 or W8
form is not made available to Brownsville PUB, the first payment will be subject to income tax
B038-26 ANNUAL SUPPLY OF WATER & WASTEWATER CHEMICALS FOR BPUB
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withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as
per IRS Publication 1220. The W9 or W8 form must be included with bid response. Attached
are sample forms.
* Taxes
The Brownsville PUB and SRWA are exempt from Federal Excise Tax, State Tax and Local
Taxes. Do not include tax in the bid. If it is determined that tax was included in the bid it will
not be included in the tabulation or any awards. Tax exemption certificates will be furnished
upon request.
* Signing of Bid
Failure to sign bid will disqualify it. Person signing bid should show title or authority to bind
their firm to a contract.
* EEOC Guidelines
During the performance of this contract, the contractor agrees not to discriminate against any
employee or applicant for employment because of race, national origin, age, religion, gender,
marital or veteran status, or physically challenging condition.
* As Needed Basis
Quantities are estimated for an annual supply. They are based on prior yearly usage. Product
will be ordered "as needed" and be billed as such over a period of one (1) year. The Brownsville
Public Utilities Board/Southmost Regional Water Authority have the right to increase or
decrease quantities as deemed necessary.
* Term of Contract and Purchase Order
The product shall be delivered FOB BPUB and/or SRWA to the locations specified below.
Product will be ordered "as needed" and be billed as such. A contract for the product will be
placed into effect by means of a purchase order issued by the BPUB/SRWA after tabulation and
final approval by the Board. The contract for each chemical shall be for a period of one (1) year
after the date of the purchase order, with the option to renew annually for an additional two (2),
one (1) year periods, if service and price are satisfactory, and the renewal is agreed upon in
writing by both parties.
* BPUB and SRWA Rights
1. If only one (1) or no bid is received by "submission date", the BPUB/SRWA has the
right to reject, re-bid, accept and/or extend the bid by up to an additional two (2)
weeks from original submission date.
2. The right to reject any/or all bids and to make awards as they may appear to be
advantageous to the BPUB/SRWA.
B038-26 ANNUAL SUPPLY OF WATER & WASTEWATER CHEMICALS FOR BPUB
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3. The right to hold bid for sixty (60) days from submission date without action, and to
waive all formalities in bidding.
4. The right to extend the total bid beyond the original sixty (60) day period prior to an
award, if agreed upon in writing by all parties (BPUB/SRWA and bidder/vendor) and
if bidder/vendor holds original prices firm.
5. The right to terminate for cause or convenience all or any part of the unfinished
portion of the Project resulting from this solicitation within thirty (30) calendar days
written notice; for cause: upon default by the bidder/vendor, for delay or non-
performance by the bidder/vendor; or if it is deemed in the best interest of the
BPUB/SRWA for BPUB/SRWA convenience.
6. The right to increase or decrease quantities. In bid, stipulate whether an increase or
decrease in quantities will affect bid price.
* Corrections
Any interpretation, correction, or change of the invitation to bid will be made by ADDENDUM.
Changes or corrections will be issued by the Brownsville PUB Purchasing Department.
Addenda will be emailed to all who have returned the Bid Acknowledgement Form.
Addenda will be issued as expeditiously as possible. It is the responsibility of the vendors to
determine whether all addenda have been received. It will be the responsibility of all
respondents to contact the Brownsville PUB prior to submitting a response to the invitation to
bid to ascertain if any addenda have been issued, and to obtain all addenda, execute them, and
return addenda with the response to the invitation to bid. Addenda may also be posted on
BPUB's webpage.
B038-26 ANNUAL SUPPLY OF WATER & WASTEWATER CHEMICALS FOR BPUB
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COST SHEET
BID #B038-26
ITEM QTY DESCRIPTION UNIT TOTAL
NUMBER PRICE
100,000 99.5% Anhydrous ammonia, as per
pounds attached specifications.
1
Standard Truckload Qty:
________________________
Additional costs, if applicable
(i.e., hazmat, fuel surcharge, delivery
fees)
Name of Product Bid:
____________________________
Delivery in Days (ARO):
______________________________
Option 2:
Firm Price for 2 Years
180,000 19% Aqueous ammonia, as per
pounds attached specifications.
2
Standard Truckload Qty:
________________________
Price per pound if truckload deviates
from 35,000 to 50,000 pounds
_$_______________________
Additional costs, if applicable
(i.e., hazmat, fuel surcharge, delivery
fees)
Name of Product Bid:
____________________________
Delivery in Days (ARO):
______________________________
Option 2:
Firm Price for 2 Years
B038-26 ANNUAL SUPPLY OF WATER & WASTEWATER CHEMICALS FOR BPUB
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ITEM QTY DESCRIPTION UNIT TOTAL
NUMBER PRICE
3 620,000 Sodium Hydroxide (Liquid Caustic
pounds Soda 50%) as per attached
specifications (BPUB WP1 & WP2)
260,000 Sodium Hydroxide (Liquid Caustic
pounds Soda 25%) as per attached
specifications (BPUB WP1 & WP2)
200,000 Sodium Hydroxide (liquid caustic
pounds soda 50%) as per attached
specifications (SRWA)
200,000 Sodium Hydroxide (liquid caustic
Pounds soda 25%) as per attached
specifications (SRWA)
Additional costs, if applicable
(i.e., hazmat, fuel surcharge, delivery
fees)
Name of Product Bid:
____________________________
Delivery (ARO):
_________________________________
Option 2:
Firm Price for 2 Years
4 354 Tons Liquid chlorine in one-ton containers
as per attached specifications
(BPUB)
96 Tons Liquid chlorine in one-ton containers
as per attached specifications
(SRWA)
Additional costs, if applicable
(i.e., hazmat, fuel surcharge, delivery
fees)
Name of Product Bid:
____________________________
Delivery in Days (ARO):
_________________________________
B038-26 ANNUAL SUPPLY OF WATER & WASTEWATER CHEMICALS FOR BPUB
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