ANNUAL SUPPLY OF ELECTRICAL INVENTORY MATERIAL

LEGAL NOTICE
AND
INVITATION TO BID
B #039-26
The Brownsville Public Utilities Board will accept electronic or sealed bids for the
Annual Supply of Electrical Inventory Material, until 5:00 PM, May 20, 2026, in
the Brownsville PUB Purchasing Office, 1155 FM 511, Olmito, Texas 78575. Electronic
or sealed bids received after this time will not be considered.
Bids will be publicly opened and read aloud on May 21, 2026 at 10:00 AM. Bidders can
request a copy of the bid tabulation by emailing hlopez@brownsville-pub.com. Vendors
can call in at 10:00 AM, May 22, 2026 to (956) 214-6020 to listen to the bid opening.
Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request
for Proposal (RFP) and bid opportunities,
https://www.bidnetdirect.com/texas/brownsville-pub.
Detailed specifications may also be obtained at the following website:
https://www.brownsville-pub.com/rfp_status/open/.
Please mark on the outside of the envelope and on any carrier's envelopes: "SEALED
BIDS FOR ANNUAL SUPPLY OF ELECTRICAL INVENTORY MATERIAL
(B039-26), MAY 20, 2026 5:00 PM", and send to the attention of Diane Solitaire,
Purchasing Department, 1155 FM 511, Olmito, TX 78575.
The Brownsville Public Utilities Board will not be responsible in the event that the U.S.
Postal Service or any other courier system fails to deliver the sealed bids to the
Brownsville Public Utilities Board, Purchasing Office by the given deadline above. Bid
will be accepted via electronic transmission through Bidnet, only.
The Brownsville PUB reserves the right to reject any or all bids and to waive
irregularities contained therein and to accept any bid deemed most advantageous to the
Brownsville PUB.
BY: Diane Solitaire
Purchasing
Brownsville Public Utilities Board
(956)983-6366 - Phone

Please submit this page upon receipt.
ACKNOWLEDGEMENT FORM
B#039-26 Annual Supply of Electrical Inventory Material
For any clarifications, please contact Hugo E. Lopez at the Brownsville Public Utilities Board,
Purchasing Department at (956) 983-6364 or (956) 983-6375 e-mail: hlopez@brownsville-pub.com
Please e-mail this page upon receipt of legal notice. If you only received the legal notice and you
want the bid package emailed, please provide email address below.
Check one:
( ) Yes, I will be able to send a bid; obtained bid package from website.
( ) Yes, I will be able to send a bid; please email the bid package.
Email:
( ) No, I will not be able to send a bid for the following reason:
If you are unable to send your bid, kindly indicate your reason for "No bid" above and return this
form via e-mail: hlopez@brownsville-pub.com or to dsolitaire@brownsville-pub.com. This will
ensure you remain active on our vendor list.
Please submit one (1) electronic version. Cost Sheet in Excel format can be down loaded/uploaded from
BidNet.
Requesting Cost Sheet in Excel format
Date
Company:
Name:
Address:
City: State: Zip Code:
Phone: E-mail:
IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE PLEASE E-MAIL THIS PAGE
B039-26 Annual Supply of Electrical
Inventory Material 2

Special Instructions
Contract Information
* Interpretation
Questions concerning terms, conditions, and technical specifications should be directed to:
Hugo E. Lopez, or Diane Solitaire, Purchasing & Materials
Purchasing Administrator Manager
(956) 983-6375 (956)983-6366
(957) Tentative Time Line
1. April 27, 2026 to May 20, 2026 - Vendors work on bid.
2. May 20, 2026 at 5:00 PM CST -Vendor must submit one (1) set of original bid
documents in a sealed envelope to:
Diane Solitaire, Purchasing
1155 FM511
Olmito, TX 78575
Bid #039-26 - Annual Supply of Electrical Inventory Material
Due: May 20, 2026 at 5:00 PM
The above noted information must be included on bid envelope and on any carrier's
envelope/package. The Brownsville Public Utilities Board will not be held responsible for
missing, lost or late mail or late electronic transmission. Brownsville Public Utilities Board will
accept electronic transmission of sealed bids via Bidnet, only.
1. May 15, 2026- Last day to submit questions
2. May 21, 2026 - Open bids at 10:00 AM
3. May 22, 2026 - June 19, 2026 - Evaluate bids
4. June 22, 2026 - Provide Final Recommendations
5. July 13, 2026 - Send to Utilities Board for approval
6. Term of contract will commence July 2026
* Or Equal
Brand name or manufacturer's reference used in this request is descriptive - not restrictive - it is
intended to indicate type and quality desired. Brands of like nature and quality will be considered.
If bidding on other than referenced specifications please provide complete descriptive information
of said article.
B039-26 Annual Supply of Electrical
Inventory Material 3

* Pricing
Bid unit price on quantity specified, extend and show total. In case of errors in extension, unit
prices shall govern. Price shall remain firm until an award is made and for a period of one
year after original date of Purchase Order, unless otherwise stipulated.
All fields (UNIT PRICE, DELIVERY AND MANUFACTURER) in the Cost Sheets must be
completed. The data must be complete to identify the bidding brand.
Failure to submit any of the above information with the sealed bid will disqualify bid.
* Vendor Representative
The successful vendor agrees to send a personal representative with binding authority for the
company to the Brownsville Public Utilities Board upon request to make adjustments and/or assist
with coordination of all transactions as needed.
* Quality of Products
All items must be new, in first class condition, including containers suitable for shipment and
storage. No substitutions in standard grades or lesser quality will be accepted.
* Determining Factors for Award
1. Bidders net price on bid items
2. Stock availability
3. Reputation of brand names offered
4. Reputation and location of the bidder
5. Time and conditions of delivery
6. BPUB financial and legal responsibility evaluations of any identified teaming
arrangements involving significant joint ventures, subcontractors and suppliers
7. Safety record will be considered when determining the responsibility of the bidder
* Contract with Vendor/Entity Indebted to BPUB
It is a policy of the BPUB to refuse to enter into a contract or other transaction with an individual,
sole proprietorship, joint venture, Limited Liability Company or other entity indebted to BPUB.
* Vendor ACH (Direct Deposit) Services
The BPUB has implemented a payment service for vendors by depositing the payment directly to
the vendor's bank account. Successful vendor(s) will be required to receive payments directly
through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor must
agree to receive payments via ACH (Direct Deposit).
B039-26 Annual Supply of Electrical
Inventory Material 4

* Tax Identification Number (TIN)
In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign vendor,
will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is
not made available to Brownsville PUB, the first payment will be subject to income tax
withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as per
IRS Publication 1220. The W9 or W8 form must be included with bid response. Attached are
sample forms.
* Taxes
The Brownsville Public Utilities Board is exempt from Federal Excise Tax, State Tax and local
Taxes. Do not include tax in the bid. If it is determined that tax was included in the bid it will not
be included in the tabulation or any awards. Tax exemption certificates will be furnished upon
request.
* Signing of Bid
Failure to sign bid will disqualify it. Person signing bid should show title or authority to bind
their firm to a contract.
* EEOC Guidelines
During the performance of this contract, the contractor agrees not to discriminate against any
employee or applicant for employment because of race, national origin, age, religion, gender,
marital or veteran status, or physically challenging condition.
* As Needed Basis
Quantities are estimated for an annual supply and are to be released on an "as needed" basis
and be billed as such. However, successful vendor must have stock readily available for
immediate shipment to the BPUB. Brownsville PUB will not accept the full quantity at one time
as specified on Cost Sheet.
* Contract and Purchase Order
The electrical inventory material will be delivered FOB Brownsville Public Utilities Board, 1155
FM511, Olmito,, TX 78575. The material will be received in releases upon request and be billed
as such over a period of one (1) year. A contract for the electrical inventory material will be
placed into effect by means of a purchase order issued by the Brownsville Public Utilities Board
after tabulation and final approval by the Brownsville PUB Board of Directors.
B039-26 Annual Supply of Electrical
Inventory Material 5

* Terms
One (1) year from the date of award not to exceed the one (1) year or the awarded amount
whichever comes first, with the option to renew for an additional one (1) one year period if agreed
upon in writing by both parties.
* Brownsville Public Utilities Board Rights
1. If only one or no bid is received by "submission date", the BPUB has the right to
reject, re-bid, accept and/or extend the bid by up to an additional two (2) weeks
from original submission date.
2. The right to reject any/or all bids and to make award as they may appear to be
advantageous to the Brownsville Public Utilities Board.
3. The right to hold bid for 90 days from submission date without action, and to
waive all formalities in bid.
4. The right to extend the total bid beyond the original 90-day period prior to an
award, if agreed upon in writing by all parties (BPUB and vendor/contractor) and
if bidder/vendor holds original bid prices firm.
5. The right to terminate for cause or convenience all or any part of the unfinished
portion of the Project resulting from this solicitation within Thirty (30) calendar
days written notice; for cause: upon default by the vendor/contractor, for delay or
non-performance by the vendor/contractor; or if it is deemed in the best interest of
the BPUB for BPUB's convenience.
6. The right to increase or decrease quantities. In bid, stipulate whether an increase
or decrease in quantities will affect bid price
7. The Brownsville PUB has the right to refuse to enter into a contract or other
transaction with any individual or entity indebted to the municipality as per Local
Government Code 252.0436.
* Corrections
Any interpretation, correction, or change to the invitation to bid will be made by ADDENDUM.
Changes or corrections will be issued by the Brownsville PUB Purchasing Department. Addenda
will be emailed to all who have returned the Bid Acknowledgment form. Addenda will be
issued as expeditiously as possible. It is the responsibility of the vendors to determine whether all
addenda have been received. It will be the responsibility of all respondents to contact the
Brownsville PUB prior to submitting a response to the invitation to bid to ascertain if any
addenda have been issued, and to obtain any all addenda, execute them, and return addenda with
the response to the invitation to bid. Addenda may be posted on the Brownsville PUB's website.
B039-26 Annual Supply of Electrical
Inventory Material 6

Special Instructions:
* Shipments will be on a month-to-month basis or as needed. BPUB WILL NOT
ACCEPT ONE FULL SHIPMENT.
* Material shall be shipped immediately after being notified via e-mail or by phone. Vendor
waiting for a Full Truckload (FTL) is not acceptable.
* (E0030-00) Galvanized crossarm mounting bracket must fit 10kV lighting arrestors
* Commodities E0948-00 and E0948-04 must be the same brand
* Commodities E0948-01 and E0948-02 must be the same brand
* URD 3PH Cabinets 200 Amp & 600 Amp (E0973-00 & E974-00) must be fabricated 14
gauge Aluminum Sheet Metal, Munsell 7GY 3.29/1.5 Green paint and all hinges, lock,
lifting nuts, ground nuts, carriage bolts must be stainless steel
* Crossarm commodities E0005-00, E1050-00, and E1051-00 must meet BPUB
specifications and drawings, see page 40 and 41.
NOTE: Please make pricing on specification sheet legible.
Brand name or manufacturer's reference used in this request is descriptive - not restrictive - it is
intended to indicate type and quality desired. Brands of like nature and quality will be considered.
If bidding on other than referenced specifications please provide complete descriptive information
of said article. Mark "cut sheets/data sheets" with BPUB Commodity Number ("E") for
reference. Items without a "cut/data sheet" may not be considered.
* Brownsville Public Utilities Board Approved Manufacturer's List
Cooper Lighting
Maclean
GE Lighting Solutions
NSI Lighting Products
Joslyn
Burndy
Kearney
Blackburn
Hubell
Slo-Fast
Sun-Tech
Tyco Electronics (excludes photocells)
DTI - Dark to Light
ELA Lighting
Chance
Aluma-Form
Brooks
Maysteel
B039-26 Annual Supply of Electrical
Inventory Material 7

COST SHEET
SPECIFY IF
COMMODITY QTY. DESCRIPTION UNIT PRICE DELIVERY IN SPECIFY STD PKG
NO. DAYS (ARO) MFG/PART NO. APPLIES
Arm, 3-Position Alum Steel, Bethea #VIB3-18,
E0002-00 150 P619, CA-18-3; Hubbell #LB18B3
3-3/4" X 4-3/4" X 8' standard crossarm, Wooden 8#
Penta treated Douglas Fir per BPUB specs
Type P-EA-03 full cut, Specifications located at the
E0005-00 450 end of the document
Crossarm steel flat brace, #J7128; #SC7128;
#U7128, #5091; Brace, 28" Flat steel for crossarm
E0006-00 600 #APP-1554 28"; Allied #5091
Bracket Lite duty cluster mount Aluma-
Form#6M3-6, Cluster Mount Al. Chance
#C212-8003, Mount Single Phase #1CSA;
E0007-00 50 Hubbell #C6M3-6
Clamp Hotline copper #BC20; #C520, UPI
#UH520CC, #UHC520CC; #C1520, PENNUNION
E0008-00 900 #HLC020
E0009-00 200 Clamp, Bailing Al to Cu Burndy #J990
Clevis, one point galvanized, Chance # C207-0024;
E0010-00 600 NO SUBSTITUTION
Fuse Cutout 100 amp, Polymer 27 KV, 125 kv BIL,
No Crossarm Brackets; ALUMA FORM #CSG-27-
E0012-00 600 100A-125CN-12KA; #CP710213 No Bracket
Fuse Cut Out, 200 Amp Porcelain ,127 BIL with
NEMA "B" Heavy Duty Crossarm Bracket Chance #
E0012-01 60 C730242PB; S&C89072R11D; ABB#X2NCNNVA22
Fuse Cut Out, Polymer 200 Amp 127 BIL
Option 1 ALUMA FORM #CSG-27LD-200A-125CB-10KA;
E0012-01 50 Chance# CP710242;
B039-26 Annual Supply of Electrical
Inventory Material 8

COST SHEET
SPECIFY IF
COMMODITY QTY. DESCRIPTION UNIT PRICE DELIVERY IN SPECIFY STD PKG
NO. DAYS (ARO) MFG/PART NO. APPLIES
Rod Ground 5/8" x 8' Copper Weld, Mfg. Galvan
#6258G-13; Erico# CEL615883; #21448*RUS;
E0013-00 500 Erico# 6258 *Meeting UL Approved requirements*
Clamp 5/8" ground rod Eritech #P5; #GRC58; Mfg.
E0014-00 600 Galvan #CPSH-58R; #CP58; Allied #2192
Molding Ground 12 x 8' PVC #PM128; Allied
E0015-00 200 #11400; #PEGM1/2-GR; PLP #GWMMS10319
Attachment Guy 3/8" x 12" Galv. #P135A; #GH5;
E0016-00 200 #HGA58C; Allied #5060
Guard Guy 8' Yellow Plastic #PBG2Y;
E0017-00 300 Performed #PG5718; Elec. Matls Co.#70-7YTIE
Insulator Guy Strain ANSI Class 54-3, #P543G;
E0018-00 300 MacLean #L506; Gamma #8506-70; ABB G5
Polymer Insulator "Fog Bowl" Preformed,
Cat# IP-25-F1, P/N600064977101; NGK #HRAP-
E0020-00 1,500 15053; #PI73233RT; Victor #39R; ICB #5511
Insulator 28 KV Suspension #DS28M; #2515S-00;
#4010280215; #9502U-SI; #ARP25EACE-1;
SEDIVER #CT-4R2M; #ARP-25SKCKE-5; #ARP-
E0021-00 800 25SKCE-S
Insulator 3" spool porcelain; CST#ANSI53-2;
E0022-00 500 VI #2612
Insulator, wire holder #J089Z; E09C207-0138;
CSTK4; Wireholder Porcelain Products #1986;
E0023-00 200 Maclean# J089Z; Powerline #P089G
B039-26 Annual Supply of Electrical
Inventory Material 9

COST SHEET
SPECIFY IF
COMMODITY QTY. DESCRIPTION UNIT PRICE DELIVERY IN SPECIFY STD PKG
NO. DAYS (ARO) MFG/PART NO. APPLIES
Lighting Arrestor 10KV #2137097214; Joslyn
#ZHP010-000000; Cooper #UHS10050A1A1A1A;
Tyco #DAH10AE0D0B31;
E0024-00 600 Arrester with Insulator Base Only
Ridge Pin, pole top 12"L or 13"L, steel galv.
1" Insulator Thread, Nylon Alloy Thread Only,
#RPM121; #G1MDR113AS1
E0025-00 800 NO SUBSTITUTION
Pin, Crossarm Insulator, 1" Thread, Nylon Only,
E0026-00 1,200 #J207Z; #883
Pin Crossarm Insulator Joslyn# J6077; MPS #J607Z;
E0026-01 250 Allied #2743
Pin, Short Shank Insulator Nylon Alloy Thread
Only Maclean# J224Z; Hubbell #PS893P;
E0027-00 250 Allied #2721
Staple, small copper coated, diamond pt. 1 14 x 5/16
x .114 CWLD, Must be 100/box, #J6493; #750221;
Allied Bolt #004100; Allied 25010; Larson
E0028-00 5,000 #4043100/750221; Allied #25001
Staple, large copper coated, diamond pt 2 x 12 x .162
CWLD, Must be 100/box, #J6496; #750545; Larson
E0029-00 3,000 #404325/750545; Allied #25010
Heavy Duty Galvanized Bracket NEMA Type "D"
with captive 3/8" -1 12" - Length 6-5/8" for
Std "C" Cutout C710213P, Line Hardware
E0030-00 100 #CMB-1A (Must fit commodity E0012-00)
B039-26 Annual Supply of Electrical
Inventory Material 10