ANNUAL STREET SWEEPING SERVICES

Agency:	Athens-Clarke County
State:	Georgia
Type of Government:	State & Local
NAICS Category:	561790 - Other Services to Buildings and Dwellings
Posted Date:	Apr 4, 2024
Due Date:	May 2, 2024
Solicitation No:	25001
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THE UNIFIED GOVERNMENT OF

ATHENS-CLARKE COUNTY(ACCGov)

DATE:

TO:

SUBJECT:

April 4, 2024

Street Sweeping Services Vendors

RFP #25001 ANNUAL STREET SWEEPING SERVICES

You are invited to submit a proposal to \provide the Unified Government of Athens-Clarke County street sweeping

services for the Transportation and Public Works Department, Athens, Georgia.

Inquiries regarding proposals should be made to Edward Tulenko, Senior Buyer, at (706) 340-9883 or Email:

accbids@accgov.com. Technical questions may be directed to Wayne Mead, Transportation & Public Works,

Streets & Drainage Superintendent at 762-400-7803, or email: wayne.mead@accgov.com.

Attached hereto is the Request for Proposal (RFP) instruction document. The written requirements contained in

this (RFP) shall not be changed or superseded except by written addendum from the Unified Government of

Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written

requirements for this proposal may result in rejection of the proposal by the Unified Government of Athens-

Clarke County.

One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing

One (1) Paper copy(s) without pricing

One (1) Separately Sealed USB Flash drive with copy of section V-D Price Proposal Schedule

(Must be submitted separately in a sealed envelope)

One (1) Separately Sealed paper copy of section V-D Price Proposal Schedule

(Must be submitted separately in a sealed envelope)

Proposals are to be sealed, marked with the offeror's name and address and labeled, “RFP #25001 ANNUAL

STREET SWEEPING SERVICES” and delivered to:

The Unified Government of Athens-Clarke County

Finance Department, Purchasing Division

375 Satula Avenue

Athens, Georgia 30601

Not later than 3:00 P.M. EST, Thursday, May 2, 2024.

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the

proposal opening date. Please call (706) 613-3088 for more information. This service is in compliance with the

Americans with Disabilities Act (ADA).

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00

p.m. E.T., Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke

County.

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The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any

technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified

Government of Athens-Clarke County.

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TABLE OF CONTENTS

SECTION TITLE

REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

III SCOPE OF SERVICES

A. INTRODUCTION AND PURPOSE

B. GENERAL REQUIREMENTS

C. ADDITIONAL REQUIREMENTS

D. DEFINITIONS

E. SPECIFIC TASKS

IV SELECTION PROCESS AND EVALUATION CRITERIA

V MANDATORY PROPOSAL FORMS

A: PROPOSAL FORM

B: ADDENDA ACKNOWLEDGEMENT

C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

CONTRACTOR AFFIDAVIT & AGREEMENT

D: PRICE PROPOSAL SCHEDULE (Attachment B)

(Must be submitted in a separately sealed envelope)

VI DOCUMENTS CHECKLIST

ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA’S E- VERIFY

REQUIREMENTS

ATTACHMENT B: PRICE PROPOSAL SCHEDULE

ATTACHMENT C: PM10 CERTIFICATION INFORMATION

ATTACHMENT D: 25001 STREET SWEEPING MAPS

ATTACHMENT E: 25001 STREET SWEEPING ROUTES

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SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND

MAY BE SUBJECT TO DISCLOSURE.

A complete signed proposal must include the documents listed below:

PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all

instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by

the solicitation. The proposal and price schedule must be signed by an officer of the company, who is legally

authorized to enter into a contractual relationship in the name of the offeror.

All proposals received will become a part of the official contract file and may be subject to disclosure.

PROPOSAL FORMAT: All proposals should include the information outlined below and in the following

order:

1. Cover Letter: A brief cover letter of introduction and interest.

2. Table of Contents: Including all sections and subsections.

3. Business Information: State the full name and address of your organization and the branch office or

subordinate element that will perform the services described in this proposal. Include a telephone number,

the point of contact and official signature of an authorized company representative. Indicate whether you

operate as a single proprietorship, partnership, or corporation. Include the state(s) in which you are

incorporated and/or licensed to operate.

4. Qualifications and Experience: Include an organization chart and summary resumes of key personnel

proposed for the project, including designations of the team leader, the consultant responsible for design,

the project architect, the person responsible for all proposed communications with the owner and all

proposed sub-consultants and a description of their roles.

a. Current Project Assignments: Identify the current project assignment(s) and the currently

identified completion date(s) for projects currently being managed by the key individuals proposed

for our project.

b. Understanding of the Project: Statement of the firm's understanding of the project and proposed

approach for providing requested services.

c. Additional Services Required: Based on the firm's understanding of the project, identify any

additional services that might be required for a successful program.

5. References: Include a minimum of three references for contracts of a similar nature, preferably public

sector references. Include the name, address, telephone number, point of contact and description of the

contract for each reference.

6. Contractor Provided Equipment : Athens Clarke County is an NPDES Phase II Community and includes street

sweeping as one of its Stormwater Best Management Practices. While not a requirement of the contract, additional

consideration will be given to contractors that can provide equipment that is PM10 Certified. If a contractor has

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equipment that is PM10 Certified, please indicate in the submittal and list the model number and manufacturer of the

equipment. For more information on PM10 Certification, refer to:ATTACHMENT C: PM10 CERTIFICATION

INFORMATION.

a) All equipment used must have high intensity beacon lights and an arrow board, and meet all Georgia DOT

requirements for operating on State routes. The equipment used for street cleaning shall be of sufficient type,

capacity, and quality to safely and efficiently perform the work specified. Sweepers used in the cleaning

operation shall be either mechanical broom sweepers or regenerative broom air/vacuum sweepers. All

sweepers used must have a minimum capacity of 3 cubic yards for roadways, 1 cubic yard for bike lanes

and be equipped with an adequate water supply system for dust control. All street sweepers must have dual

steering and dual brooms. The contractor shall provide adequate support equipment including debris

transfer vehicles, pick-up trucks, service trucks, tire trucks, and any other item of equipment necessary to

provide sweeping services as described in these specifications. All equipment, including support equipment,

must be equipped with a 2-way radio communication designed for commercial use or each employee must

be equipment with a cell phone. Citizen Band Radios are unacceptable.

7. Other Relevant Information: Include any other relevant information concerning the project in this

section.

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ANNUAL STREET SWEEPING SERVICES

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See Also

Bid Number:	25001
Bid Title:	ANNUAL STREET SWEEPING SERVICES
Category:	Services
Status:	Open