2026 Annual Roadway Striping Services RFB

PUBLIC WORKS
308-A Weaverville Road
P.O. Box 805
Divide, CO 80814
(719)687-8812 Fax (719)686-5454
REQUEST FOR BIDS
DESCRIPTION: 2026 Annual Roadway Striping Services
(RFB#02-0150-3210-000- 2026-01)
OPENING DATE: July 15, 2026
CLOSING DATE: July 30, 2026
Teller County Public Works will be receiving sealed bids at 308-A Weaverville Road,
P.O. Box 805, Divide, CO 80814 up until 10:00 a.m. Thursday July 30, 2026, at which
time the sealed bids will be publicly opened and read aloud considering 2026 Annual
Roadway Striping Services for Teller County Public Works.
Please bid DELIVERED PRICES on the following Goods or Services. No bid is
contingent on the purchase of all items listed. The right is reserved to reject any and all
bids or parts thereof. Prices and terms shall remain in effect from bid opening through
project completion.
Respondent must submit three (3) individual bound copies of the proposal. The three
(3) individual bound copies constitute the submittal. Each submittal must be sealed to
provide confidentiality of the information prior to the submission date and time. The
submittal shall be firmly wrapped, securely sealed, and addressed to Teller County
Public Works, clearly marked "PROPOSAL FOR 2026 Annual Roadway Striping
Services". OWNER will not be responsible for premature opening of proposals not
properly labeled.
Responses shall be addressed as follows:
Proposal for 2026 Annual Roadway Striping Services
Teller County Public Works Attn: Bryan Kincaid
P.O. Box 805
308-A Weaverville Road
Divide, CO 80814
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A PRE-BID CONFERENCE is not scheduled.
Requests for interpretation, clarification and/or additional information must be received
in writing no later than 4:00 p.m., Friday July 24, 2026. Answers will be provided to all
plan holders no later than 5:00 p.m., Monday July 27, 2026. All requests should be
directed to Bryan Kincaid, ROW Supervisor, at kincaidb@tellercounty.gov
GENERAL INSTRUCTIONS
The terms Bidder, Contractor, Vendor, and Supplier are used interchangeably in this
RFB and mean the person or entity submitting the bid.
Bidder shall not stipulate in his bid any conditions not contained in the specifications,
unless specifically requested in the special instructions. Any bids that fail to comply with
the literal letter of these instructions and the specifications may be rejected forthwith.
Proposal content and minimum submittal requirements are detailed in Appendix A.
The person signing the bid shall initial all corrections or erasures made on the bid.
Any charges for freight, delivery, containers, packaging, etc., will be included in the bid
price.
Contract(s) may be negotiated with the Bidder(s) whose proposal is determined to be
most responsive to Teller County Public Works needs and most advantageous to Teller
County Public Works considering cost as well as other factors based on the criteria
described herein, all solely determined by Teller County Public Works. Award of
contract may be made without discussion after proposals are received. Proposals
should, therefore, be submitted initially on the most favorable terms, from both price and
technical standpoints. OWNER reserves the right to reject any or all proposals, and to
award a contract in whole or in part or not at all. Any contract ensuing from this
solicitation will be via a Professional Services Agreement (PSA). An example is included
herein as Attachment D.
It is understood that Teller County Public Works reserves the right, notwithstanding
anything herein to the contrary: to reject any and/or all bids and to waive informalities in
bids, to reject nonconforming, non-responsive, or conditional bids, and to accept the bid,
that, in the opinion of the Department, is in the best interest of Teller County, State of
Colorado.
All information submitted in response to this bid is public record after the bid opening.
The bidder should not include, as a part of the response to the invitation to bid, any
information, which the bidder believes to be a trade secret or other privileged or
confidential data. If the bidder wishes to include such material with a bid, then the
material should be supplied under separate cover and identified as confidential.
Statements that the entire bid is confidential will not be honored. Teller County will
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endeavor to keep that information confidential, separate and apart from the bid, subject
to the provisions of the Colorado Open Records Act or order of court.
If a bid contains information that the Bidder does not want disclosed to the public, or
used for any purpose other than the evaluation of this offer, all such information must be
indicated with the following or similar statement:
"The information contained on page(s) _____, shall not be duplicated, used in
whole or in part for any purpose other than to evaluate the proposal provided; that
if a contract is awarded to this company, as a result of the submission of such
information, Teller County shall have the right to duplicate, use or disclose this
information to the extent provided in the contract. This restriction does not limit
Teller County's right to use the information contained herein if obtained from
another source."
All such non-disclosure items specified in the proposal, and in this section, shall be
subject to The Colorado Public Records Act or as otherwise provided by law or
regulation.
All material provided to Teller County during the RFB process and contract negotiation
and administration would be expected to be used without restriction by Teller County in
the future. Please be specific about any exceptions the Bidder may have to this
provision.
In the event that a Bid is rejected, Teller County reserves the right to use any of the
concepts or ideas contained therein without incurring any liability.
All Respondent marketing and promotional documentation supplied as part of the
proposal may be included as addenda to any final contract that may result.
No work shall commence nor shall any invoices be paid until the contractor has
provided adequate proof of insurance for the risks and in the amounts as specified in
the "Insurance Requirements for Contractors" and until such proof is accepted by Teller
County Public Works.
Any discount allowed by the vendor for prompt payment, etc., must be reflected in the
bid figure, and not entered as separate pricing on the bid.
No telephone, telegraph, or facsimile bids will be accepted.
Bids must be clearly identified on the front of the envelope by bid title. Responsibility for
timely submittal and routing of bids, prior to opening, lies solely with the bidder. Bids
received after the opening time specified will not be considered.
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Minority Business Enterprises will be afforded full opportunity to submit bids in response
to this invitation and will not be discriminated against on grounds of race, color or
national origin.
Bids must be furnished exclusive of any Federal, State or Local taxes.
No Bid may be withdrawn by the bidder for a period of sixty (60) days after the date
established as the bid due date.
AWARD OF BID:
Teller County will make the bid award selection based upon the requested information
received from bid information from the bidders.
I. INTENT
Teller County intends to make an award for the 2026 Annual Roadway Striping
Services contained herein to the lowest responsive, responsible bidder. All
information obtained from the bids will be evaluated in selecting a bid. Any
contract ensuing from this solicitation will be via a Professional Services
Agreement (PSA).
All information obtained from the bids will be evaluated in selecting which bid
will be in Teller County's best interest. The County is requesting 2026 Annual
Roadway Striping Services.
Bidders are responsible to carefully examine the specifications prior to
preparation and submittal of a bid. Failure to complete any portion of the
Request for Bid may be deemed just cause for rejection of your bid.
II. TERM
Prices and terms shall remain in effect for the period bid opening through
project completion.
Bidders are advised that bids shall be binding upon the Bidder for sixty (60)
calendar days from the proposal due date. A Bidder may withdraw or modify
their bid any time prior to the bid due date by a written request, signed in the
same manner and by the same person who signed the bid.
III. ADDENDA TO THE REQUEST FOR BID (S)
If it becomes necessary to revise any part of this RFB, an addendum will be
provided to all Respondents who have been placed on the official plan holders'
list with Teller County Public Works.
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IV. BIDDER RESPONSIBILITY FOR BID COSTS
Teller County is not liable for any cost incurred by any Bidder associated with
the preparation of a proposal or the negotiation of a contract for services prior
to the issuing of the contract.
Selected Bidders may after the bid opening, be asked to present their Bids
and/or to demonstrate ability to provide products or services to Teller County's
representatives at a location in Teller County reasonably designated by Teller
County. The Bidder shall bear all costs for such presentations.
V. NON-COLLUSION
The Bidders shall certify, by completing ATTACHMENT C - Bidder Affidavit,
and submitting it with the bid package: (a) that the Bid is genuine and is not
made in the interest of, or on behalf of, an undisclosed person, firm, or
corporation; (b) that the Bidder has not directly or indirectly induced or solicited
any other Bidders to put in a false or sham bid; (c) that the Bidder has not
solicited or induced any other person, firm, or corporation to refrain or abstain
from proposing a bid; (d) that the Bidder has not sought by collusion to obtain
for themselves any advantage over any other Bidders or over Teller County;
and (e) the Bidder shall not violate or cause any person to violate, the Colorado
Code of Ethics (C.R.S. 24-18-101 et. seq.).
VI. NOTIFICATION
Each Bidder submitting a bid in response to this RFB will be notified in writing
as to acceptance or rejection of their bid. Teller County plans to release such
letters within one hundred twenty (120) days of the proposal submission date.
Teller County may delay this action if it is deemed to be in the best interests of
the County.
VII. RIGHT TO REJECT PROPOSALS AND NEGOTIATION
Teller County reserves the right to reject any and all bids and to waive any
formality in bids received, to accept or reject any or all of the items in the bid,
and award a contract in whole or in part or not at all, if it is deemed in the
County's best interest, and to resolicit bids if deemed to be in Teller County's
best interest.
Teller County reserves the right to negotiate any and all elements of the
proposal, if such action is deemed to be in the best interest of Teller County.
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VIII. TAXES
Teller County, as a governmental unit, is exempt from any and all taxes.
Unless otherwise indicated, the prices shown in the bids shall not include taxes
of any kind.
IX. NON-COLORADO CORPORATIONS
Unless waived by Teller County before or at the time that a contract is awarded
to a corporation domiciled outside the State of Colorado, such corporation shall
obtain authorization to do business in the State of Colorado, designate a place
of business in Colorado, and appoint an agent for service of process. Filing
requirements may be available at www.sos.state.co.us/chap5.html.
Such corporation must furnish Teller County with a certificate from the
Secretary of the State of Colorado to the effect that a certificate of authority to
do business in the State of Colorado has been issued and is valid. There shall
also be procured from the Colorado Secretary of State a certified copy of the
designation of place of business and appointment of agent for service of
process, or a letter from the Colorado Secretary of State that such designation
of place of business and agent for service of process has been made.
The laws of the State of Colorado shall govern any contract (herein referred to
as the Contract) executed between the successful bidder and Teller County
and any interpretations or constructions thereof. Further, the place of
performance and transaction of business shall be deemed to be in the County
of Teller, State of Colorado, and in the event of litigation, the exclusive venue
and place of jurisdiction shall be the State of Colorado, and more specifically,
Teller County, Colorado.
X. APPROPRIATION OF FUNDS
Performance of Teller County's obligations under this RFB, and any contract
entered into are expressly subject to appropriation of funds by Teller County
and any other Federal, State and/or Local funding sources. Further, in the
event that funds are not appropriated in whole or in part sufficient for
performance of the County's obligations under any contract, or appropriated
funds may not be expended due to Teller County's spending limitations, then
any contract entered into shall thereafter become null and void by operation of
law, and Teller County shall thereafter have no liability for compensation or
damages in excess of the County's authorized appropriation for any contract
entered into or the applicable spending limit, whichever is less. Teller County
shall notify the Bidder as soon as reasonably possible in the event of
non-appropriation or in the event a spending limitation becomes applicable.
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The funds appropriated for any contract entered into are equal to or exceed the
contract amount for the year in which this contract was awarded. For work to be
completed in subsequent fiscal years, if any, Teller County will notify the Bidder
of the appropriation of funds for such work after the adoption of Teller County's
annual appropriation resolution for those years.
The Bidder and Teller County agree and acknowledge as a part of any contract
entered into, that no change order or other form or order or directive may be
issued by Teller County which requires additional compensable work to be
performed, which work causes the aggregate amount payable under the
contract to exceed the amount appropriated for any contract entered into as
listed above, unless the Bidder has been given a written assurance by the
County that lawful appropriations to cover the cost of the additional work have
been made or unless such work is covered under a remedy-granting provision
in any contract entered into.
XI. SPECIFICATIONS
All prices shall be F.O.B. delivered to the place(s) designated by Teller County
Public Works and shall include all loading, weighing, set up, spray application
(if applicable), and incidental charges.
Successful bidder shall submit proof, meeting all specifications, by submittal
of test results performed by a third party, arms length, laboratory independent
of the manufacturer, processor, supplier or vendor, dated within the last 180
days, prior to being incorporated into the project. The successful bidder is
required to provide Teller County with test results as requested. Teller County
may also periodically sample the material for compliance with the
specifications.
See also Attachment A- Specifications.
XII. REQUIREMENTS
All prices shall be complete, in place at the specific project for Teller County
Public Works for which these bid(s) are solicited and shall include any/all
installation, loading, weighing, set up, spray application (if applicable), and
incidental charges.
Prices and terms shall remain in effect for the period bid opening through
project completion.
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XIII. PENALTIES
GENERAL PENALTIES
Products which fail to meet any of the other specification requirements (outside
of acceptable range), will result in total rejection of the material. The supplier/
vendor, at its sole expense will be required to replace any rejected material plus
any material that is contaminated. Any product that is rejected shall be
removed by the supplier/vendor and replaced with product that meets the
material specifications, including handling and transportation charges at no
additional cost to Teller County. Removal includes the removal of all-material
contaminated by the non-specification material, if any. Teller County at its sole
discretion will determine and establish the amount of material contaminated.
XIV. FAILURE TO COMPLETE WORK ON TIME
Should, at Teller County's sole discretion, any operations be adversely affected
by insufficient availability of the materials/services quoted herein, liquidated
damages of one thousand dollars ($1,000.00) per day will be assessed,
including free time that any work remains uncompleted after the elapse of
contract time. This daily charge will be deducted from any money due the
Contractor. This deduction will not be considered a penalty, but as liquidated
damages.
XV. INSURANCE REQUIREMENTS
Prior to commencement of any work, contractor shall deliver Certificates of
Insurance to Teller County Public Works, P.O. Box 805, 308-A Weaverville
Road, Divide, CO 80814. The insurance required shall be procured and
maintained in full force and effect for the duration of the Contract and shall be
written for not less than the following amounts, or greater if required by law.
Certificate Holder shall be Teller County at the above address.
I. Workers' Compensation and Employers' Liability
A. State of Colorado: Statutory
B. Applicable Federal: Statutory
C. Employer's Liability: $ 100,000 Each Accident
$ 500,000 Disease-Policy Limit
$ 100,000 Disease-Each
Employee
D. Waiver of Subrogation
E. Payment and Performance and Bonds:
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Payment Bond - Contractor shall furnish a penal bond with good and
sufficient surety to be approved by the Board of
County Commissioners conditioned that such
contractor shall at all times promptly make payments
of all amounts lawfully due to all persons supplying or
furnishing such person or such person's
subcontractors with labor, laborers, materials, rental
machinery, tools, or equipment used or performed in
the prosecution of the work provided for in such
contract and that such contractor will indemnify and
save harmless the county to the extent of any
payments in connection with the carrying out of any
such contract which the county may be required to
make under the law. Payment Bond will remain in
effect until such time as acceptance is granted by the
County and the Contractor provides proof to County
that all of their financial obligations related to these
projects are complete.
Performance Bond - Contractor shall furnish a performance bond with good
and sufficient surety to be approved by the Board of
County Commissioners conditioned that such
contractor shall perform all of its obligations provided
for in the contract. Performance Bond will remain in
effect until such time as acceptance is granted by the
County.
II. Commercial General Liability on an Occurrence Form including the
following coverages: Premises Operations; Products and Completed
Operations; Personal and Advertising Injury; Medical Payments;
Contractual Liability; Independent Contractors; and Broad Form Property
Damage. Coverage provided should be at least as broad as found in
Insurance Services Office (ISO) form CG0001. Minimum limits to be as
follows:
A. Bodily Injury & Property Damage General Aggregate Limit
$ 1,000,000
B. Products & Completed Operations Aggregate Limit
$ 1,000,000
C. Personal & Advertising Injury Limit
$ 500,000
D. Each Occurrence Limit
$ 500,000
Other General Liability Conditions:
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i. Products and Completed Operations to be maintained for one year
after final payment. Contractor shall continue to provide evidence of
such coverage to the County on an annual basis during the
aforementioned period (as appropriate).
ii. Contractor agrees that the insurance provided to the County
by and for the Contractor is primary, and any County insurance
is secondary.
iii. If coverage is to be provided on Claims Made forms, contractor
must refer policy to Risk Management Department for approval and
additional requirements.
III. Commercial Automobile Liability coverage to be provided on Business
Auto, Garage, or Truckers form. Coverage provided should be at least as
broad as found in ISO form CA0001 (BAP), CA0005 (Garage) or CA0012
(Trucker) including coverage for owned, non-owned, & hired autos. Limits
to be as follows:
A. Bodily Injury & Property Damage Combined Single Limit
$1,000,000
B. Personal Injury Protection Colorado Statutory Limit
C. Uninsured/Underinsured Motorist Colorado Statutory Limit
IV. Umbrella Liability: $1,000,000
V. All Insurance policies (except Workers Compensation and Professional
Liability) shall include Teller County and its elected officials and
employees as additional insured as their interests may appear. The
additional insured endorsement should be at least as broad as ISO form
CG2010 for General Liability coverage and similar forms for Commercial
Auto and Umbrella Liability.
VI. The County reserves the right to reject any insurer it deems not financially
acceptable by insurance industry standards. All Insurance Companies
shall be licensed to do business in Colorado and shall have an AM Best
rating of not less than B+ and/or VII.
VII. Certificates of insurance on all policies shall give the County written
notice of not less than thirty (30) days prior to cancellation or change in
coverage.
VIII. Contractor shall furnish Teller County separate certificates of insurance for
all contractors and sub-contractors. Such certificate must meet all
requirements listed above.
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