ANNUAL PRICE AGREEMENT FOR SULPHUR DIOXIDE
| Agency: | County of Brazos |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Feb 12, 2024 |
| Due Date: | Feb 27, 2024 |
| Solicitation No: | 24-030 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
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Contact Information
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CITY OF BRYAN, TEXAS
PURCHASING DEPARTMENT
BTU BUILDING ● 205 E. 28th Street
Bryan, TX 77803
Phone: (979) 209-5500 ● Fax: (979) 209-5507
REQUEST FOR BID
No. 24-030
“Annual Price Agreement for Sulphur Dioxide”
DATE ISSUED: February 12, 2024
SEALED BIDS TO BE SUBMITTED BEFORE:
2:00 PM C.S.T., TUESDAY, FEBRUARY 27, 2024
Bid Opening Via Zoom:
LINK: https://us02web.zoom.us/j/85251362333?pwd=dllSWWsrSUthdXZ5alhVVGkweW0zZz09
Meeting ID: 852 5136 2333
Passcode: 445884
Dial In: 1-346-248-7799
Disclosure Requirements
Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning
persons doing business or seeking to do business with the City of Bryan, including affiliations and business and
financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of
Chapter 176, applicable forms and a complete text of the new law are available at:
http://www.bryantx.gov/departments/index.html?name=texas_ethics . If you are unable to obtain such information
online, please contact the City of Bryan Purchasing Department, 205 E. 28th Street, or call (979)209-5500.
BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN, YOU
ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF CHAPTER 176 OF
THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE SOLELY RESPONSIBLE FOR
COMPLYING WITH THEM.
Vendor: _______________________________________
RFB 24-030 - PAGE 1 OF 28
TABLE OF CONTENTS
INTRODUCTION .................................................................................................................................... 3
SCHEDULE OF EVENTS ....................................................................................................................... 4
TERMS AND CONDITIONS .................................................................................................................. 5
SPECIFICATIONS..................................................................................................................................13
BID SHEET ............................................................................................................................................ 15
FELONY CONVICTION NOTIFICATION ......................................................................................... 17
CLIENT REFERENCES ........................................................................................................................ 18
CERTIFICATION OF BID .................................................................................................................... 19
NOTICE OF NON-PARTICIPATION .................................................................................................. 20
CITY OF BRYAN CONTRACT (SAMPLE) ........................................................................................ 21
INSURANCE REQUIREMENTS.......................................................................................................... 27
RFB 24-030 - PAGE 2 OF 28
INTRODUCTION
The City of Bryan is soliciting bids for an Annual Price Agreement for Sulfur Dioxide.
There is no Pre-Bid Meeting scheduled for this bid.
In order to ensure a fair and public bid process, all questions related to this Request for Bid shall be
addressed in writing, via the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net) to
the individual identified above prior to 10:00 AM CST on February 20, 2024. Contact with any City
of Bryan employee or official is prohibited without prior written consent from the City Purchasing
Manager. Failure to observe this requirement may be grounds for rejection of the Bid.
Sealed bid packages for RFB #24-030 will be accepted until 2:00 PM CST, Tuesday, February 27,
2024 and publicly opened and read aloud at the location below and via Zoom. The outside of the
envelope must clearly be labeled with the bidder’s name, the RFB name/number and the due date.
Any Bid received after the aforementioned closing time will be returned unopened. Deliver the sealed
envelope to:
RFB #24-030
Catherine Benavides, Buyer
City of Bryan, Purchasing Department
205 E. 28th Street
Bryan, Texas 77803
Bid Opening Via Zoom:
LINK: https://us02web.zoom.us/j/85251362333?pwd=dllSWWsrSUthdXZ5alhVVGkweW0zZz09
Meeting ID: 852 5136 2333
Passcode: 445884
Dial In: 1-346-248-7799
Plans, Specifications and Information for Bidders are on file and may be examined at the Purchasing
Department Office at 205 E. 28th Street, Bryan, Texas and may be obtained by prospective bidders by
calling (979) 209-5500. These documents are also available online at http://brazosbid.ionwave.net .
The City believes that the data contained in these specifications is sufficient for the preparation of bids.
Requests for additional information will be considered depending on the bid time frame and the
availability of the requested information. Such information will be submitted to all known bidders
simultaneously.
Bidders are required to submit one (1) original bid. Bids must be completed and submitted on the
forms found within the Specifications. Incomplete bid forms will invalidate the bid and the bid
will be rejected and returned to the bidder. The right to accept any bid, or to reject any or all Bids
and to waive all formalities is hereby reserved by the City of Bryan, Texas.
RFB 24-030 - PAGE 3 OF 28
SCHEDULE OF EVENTS
• February 12 - Post Date
• February 20 @ 10:00 a.m. C.S.T. - Deadline for written requests for clarifications to the RFB
• via the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net)
• February 27 @ 2:00 p.m. C.S.T – Public bid opening via Zoom. Any bid received on or after
2:00 PM CST will be returned unopened.
LINK:
https://us02web.zoom.us/j/85251362333?pwd=dllSWWsrSUthdXZ5alhVVGkweW0zZz09
Meeting ID: 852 5136 2333
Passcode: 445884
Dial In: 1-346-248-7799
• March: Anticipated date of award.
Disclosure of Interested Parties
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that a governmental entity or state agency may not enter into certain
contracts with a business entity unless the business entity submits a disclosure of interested parties to
the governmental entity or state agency at the time the business entity submits the signed contract to
the governmental entity or state agency. The law applies only to a contract of a governmental entity or
state agency that either (1) requires an action or vote by the governing body of the entity or agency
before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement
applies to a contract entered into on or after January 1, 2016. The process as implemented by the
Commission is as follows:
1. A business entity must use the application to enter the required information on Form
1295 and print a copy of the form and a separate certification of filing that will contain
a unique certification number.
2. An authorized agent of the business entity must sign the printed copy of the form and
have the form notarized. The completed Form 1295 and certification of filing must be
filed with the city “at the time the business entity submits the signed contract” to the
city.
3. The city must notify the Commission, using the Commission’s filing application, of the
receipt of the filed Form 1295 and certification of filing not later than the 30th day after
the date the contract binds all parties to the contract.
For more information regarding how to file Form 1295, please click on the following link:
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm .
RFB 24-030 - PAGE 4 OF 28
TERMS AND CONDITIONS
Definitions
In order to simplify the language throughout this request for bids, the following definitions shall
apply:
CITY - Same as City of Bryan.
CITY COUNCIL - The elected officials of the Cities of Bryan, Texas who have been given the
authority to exercise such powers and jurisdiction of all City business as conferred by the State
Constitution and laws.
CONTRACT - An agreement between the City and a Vendor to furnish products over a
designated period of time during which repeated purchases are made of the commodities
specified.
VENDOR - The successful Bidder(s) of this bid request.
RFB - Request for Bids.
PROCUREMENT CARD - Chase-MasterCard
Instructions
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the City of Bryan Purchasing Department, unless otherwise specified elsewhere in
this bid request.
Notification
The City of Bryan uses multiple channels for the notification and dissemination of all invitations
to bid. Approved methods of dissemination include: City of Bryan website or the City of Bryan
Purchasing office. The receipt of solicitations through any other means may result in the receipt
of incomplete specifications or addenda which could ultimately render your bid non-compliant.
The City of Bryan accepts no responsibility for the receipt or notifications of solicitations
through any other source.
Form
Sealed bids must be submitted on this form only. Bidders are required to submit one (1) original
bid. All bids submitted must be itemized with prices extended when practical. BIDDER MUST
RETURN THE ENTIRE ORIGINAL BID DOCUMENT WITH BID OR PROPOSAL.
ONLY SE ALED BIDS ARE ACCEPTABLE.
Felony Conviction Notification
All bidders must submit with their bid the Felony Conviction Notification form if contained
within this bid package. Failure to acknowledge and submit the completed Felony Conviction
Notification form is sufficient cause for the bid to be rejected.
RFB 24-030 - PAGE 5 OF 28
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