2026 Annual Pavement Marking & Striping

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
March 12, 2026
REQUEST FOR PROPOSALS
NOTICE TO BIDDERS
The City of Grand Haven, Michigan, will accept proposals for Pavement Marking & Striping
services at various locations within the City.
Sealed bids will be received by the City of Grand Haven, 519 Washington Avenue, Grand Haven,
Michigan, 49417, ATTN: Ms. Maria Boersma, City Clerk, until 10:00 a.m. local time, Wednesday,
April 15, 2026, at which time the proposals will be publicly opened and read aloud. Proposals must be
submitted on the official Proposal Form attached. Sealed envelopes must be clearly marked on the
outside "Bid for 2026 Annual Pavement Marking & Striping".
Copies of the Requests for Proposals (RFP) that contain the minimum specifications and official
proposal forms are available at the City Clerk's office at City Hall, 519 Washington Avenue, Grand
Haven, Michigan 49417, at the Department of Public Works office, 1120 Jackson Street (this is not
a mailing address), or online from the City's Web site: www.grandhaven.org.
Any questions regarding this RFP or the minimum specifications shall be directed to Logan
Cuddington, Streets & Utilities Manager, at 616-847-3493.
The City of Grand Haven reserves the right to reject any or all bids or any parts of the same, to avoid
any irregularities and to accept any bid in its own best interest.
Logan Cuddington
Streets & Utilities Manager
City of Grand Haven Department of Public Worls
End of Notice to Bidders Section
Page 1 of 18

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
March 12, 2026
INSTRUCTIONS TO BIDDERS
1. SPECIAL CONDITIONS: Special conditions included in the Bid Document shall take precedence
over any provisions stipulated hereunder.
2. APPLICABLE LAWS: The revised code of the state of Michigan, Charter of the City of Grand
Haven, and all city ordinances insofar as they apply to the laws of competitive bidding, contracts, and
the purchases, are made a part hereof.
3. WORKMEN'S COMPENSATION: Insofar as Workmen's Compensation is concerned, the bidder
or contractor agrees to furnish, upon request, certified copies of policies and adequate certificates
pertaining thereto as evidence that bidder carries Workmen's Compensation Insurance.
4. INFRINGEMENTS AND INDEMNIFICATIONS: The bidder, if awarded an order or contract,
agrees to protect, defend, and save the City harmless against any demand for payment for the use of
any patented material, process, article, or device that may enter into the manufacture, construction, or
form as part of the work covered by either order or contract. He/she further agrees to indemnify and
save the City harmless from suits or actions of every nature and description brought against it, for or
on account of any injuries or damage sustained by a party or parties, by or from any of the acts of the
contractor, his/her servants, or agents.
To this extent, the bidder or contractor agrees to furnish adequate Public Liability and Property
Damage Insurance, the amounts of which will be determined by the City whenever such insurance is
deemed necessary. When so required, the types and amounts of insurance to be provided will be set
forth in the Instructions to Bidders (See Item 21).
5. DEFAULT PROVISIONS: In case of default by the bidder or contractor, the City of Grand Haven
may procure the articles of services from other sources and hold the bidder or contractor responsible
for any excess costs occasioned thereby.
In case of an error by the bidder in making up a proposal, the City may reject such a proposal upon
presentation of a petition accompanied by a sworn affidavit of error which sets forth the error, the
cause thereof, and sufficient evidence to substantiate the claim.
6. PRICING: Prices should be stated in units of quantity specified in the Bid Document. In case of
discrepancy in computing the amount of the bid, the unit prices quoted will govern.
7. QUANTITIES: When approximate quantities are stated, the City reserves the right to increase or
decrease the quantity as best fits its needs.
8. DELIVERY: Quotations should include all charges for delivery, packing, crating, containers, etc.
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CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
Unless otherwise stated by the bidder, prices quoted will be considered as being based on delivery to
the destination designated in the Bid Document and to include all delivery and packing charges.
9. SPECIFICATIONS: Unless otherwise stated by the bidder, the proposal will be considered as being
in strict accordance with the specifications outlined in the Bid Document.
References to a particular trade name, manufacturer's catalog, or model number are made for
descriptive purposes to guide the bidder in interpreting the requirements of the City. They should not
be construed as excluding proposals on other types of materials, equipment and supplies. However,
the bidder, if awarded a contract, will be required to furnish the particular item referred to in the
specifications or description unless a departure or substitution is clearly noted and described in the
proposal and approved by the City.
10. SAMPLES: Samples, when requested, shall be filed prior to the opening of bids and must be
furnished free of expense to the City and if not destroyed, will upon request be returned at the bidder's
expense.
11. TAXES: Contractor shall include and be deemed to have included in his bid and contract price,
Michigan State Sales and Use Taxes currently imposed by Legislative enactment and as administered
by the Michigan Department Treasury, Revenue Division, on the bid date. If the Contractor is not
required to pay or bear the burden, or obtains a refund or drawback in whole or in part of any
Michigan Sales or Use Tax, interest or penalty thereon, which was required to be, and was deemed to
have been, included in the bid and contract price, the contract price shall be reduced by the amount
thereof and the amount of such reduction, whether as a refund or otherwise, shall endure solely to the
benefit of the City of Grand Haven.
12. BID INFORMALITIES AND REJECTION: The City reserves the right to waive any
nonconformity, irregularity or informality in any bid, to negotiate with the selected bidder, and to
award the bid in its determination of its best interest.
13. AWARD: Unless otherwise specified in the Bid Document, the City reserves the right to accept or
reject any item in the bid. Unless otherwise stated in the Bid Document, bidders may submit
proposals on any item or group of items, provided however that the unit prices are shown as
requested.
As soon as the award is made, an order or contract document will be sent to the successful bidder for
execution and bond if necessary. If the contracts are not executed and returned to the City of Grand
Haven within 10 days of the date of sending, the Bid Surety, if required, will be declared forfeited as
liquidated damages.
14. PAYMENTS: Partial payments may be made upon presentation of a properly executed claim
voucher, unless otherwise stated in the Bid Document. The final payment will be made by the City
when the materials, supplies or equipment have been fully delivered and accepted or the work
completed to the full satisfaction of the City. Increases in contract costs shall be approved in writing,
prior to excess expense being incurred. Approval of increases may require formal action by City
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CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
Council.
15. BIDDER'S SIGNATURE: Each proposal and bid surety form must be signed by the bidder with
his/her usual signature. All signatures should be in full.
Bids by partnership must be signed by one or more of the partners in the following manner: "John
Jones and James Smith, D.B.A., Smith Jones Company, by John Jones, a partner".
Bids by corporations must be signed with the names of the corporation, followed by the signature and
designation of the president, vice-president or person authorized to bind it in the matter.
16. SUBMISSION AND RECEIPT OF BIDS: Inquiries involving an expenditure exceeding the limits
established in the City Charter usually require advertising over a period of at least five (5) days prior to
the scheduled bid opening. Proposals of this nature are publicly read at 10 o'clock AM (unless otherwise
noted) on the date bids are scheduled to be received.
Proposals to receive consideration must be received prior to the specified time of opening and reading as
designated in the Notice to Bidders.
Bidder must use the Proposal Form furnished by the City as none other may be accepted.
The Proposal Form must be returned intact.
Removal of any Proposal Form thereof may invalidate the bid.
Specifications and plans referred to in this bid document by reference only, need not be returned with the
Proposal Form, however, no excision of material physically incorporated in the bid document will be
permitted.
Bids are to be submitted in sealed envelopes and identified as requested in the Notice to Bidders.
Separate proposals must be submitted on each reference number and proposals shall be typewritten or
written in ink.
Proposals having any erasures or corrections thereon may be rejected unless explained or noted over the
signature of the bidder.
17. INTERPRETATION OF BID AND/OR CONTRACT DOCUMENTS: No oral interpretation will
be made to any bidder as to the meaning of the bid and/or Contract Documents or any part thereof.
Every request for such an interpretation shall be made in writing to the City of Grand Haven. Any
inquiry received within a reasonable time prior to the date fixed for the opening of bids will be given
consideration. Every interpretation made to a bidder will be on file in the Clerks office of the City of
Grand Haven. In addition, copies will be kept on file at the City Clerk's office and posted on the City
website. All bidders shall be bound by such interpretations whether or not received by the bidders.
18. CHANGES AND ADDENDA TO BID DOCUMENTS: Each change or addenda issued in relation
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CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
to this bid document will be on file in the Clerks Office of the City of Grand Haven and posted on the
City website. It shall be the bidder's responsibility to make inquiry as to the changes or addenda
issued. All such changes or addenda shall become part of the contract and all bidders shall be bound
by such changes or addenda. Information on all changes or addenda issued will be available at the
City Clerk's office and the City website.
19. MANDATORY PRE-PAVEMENT MARKING MEETING: Representatives of the successful
bidder, including the individual directly responsible for implementation of the work, will attend a pre-
pavement marking meeting with representatives of the City's Department of Public Works.
20. PROJECT COMPLETION: Pavement marking in the designated downtown area must be completed
by or before Friday June 27,2025, if not, $100 per day will be assessed to the contractor for each day
past said deadlines.
21. INSURANCE REQUIREMENTS: The Contractor will secure and maintain insurance during the
term of the contract from an insurance company authorized to do business in the State of Michigan
that will protect contractors and subcontractors and the City from all liability (public liability,
personal injury and property damage) claims which may arise from operations under the contract.
The Contractor may not start work until evidence of all required insurance has been submitted and
approved by the City. The contractor must cease work if any of the required insurance is canceled or
expires. Three (3) copies of certificates of insurance shall be submitted to be approved by the City
prior to the execution of the contract. The Certificate shall specifically name the City as an additional
insured party. The certificates must contain the agreement of the insurance company notifying the
City in writing ten (10) days prior to any cancellation or material alteration of the policy. The
Contractor shall not allow any work under the contract to be performed by a subcontractor unless
evidence of similar insurance covering the activities of the subcontractor is submitted to and approved
by the City. The limits of insurance shall not be less than the following:
A. Workers Compensation Insurance in the amount required by Michigan Law.
B. General Liability:
Bodily Injury and Property Damage combined:
Each Occurrence $1,000,000.00
Aggregate $1,000,000.00
Personal Injury $1,000,000.00
C. Automobile Insurance for Vehicles:
Bodily Injury Each Person $1,000,000.00
Bodily Injury Each Accident $1,000,000.00
Property Damage Each Accident $1,000,000.00
22. REFERENCES: Please list three (3) references (Municipal Government) wherein your company has
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CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
provided pavement marking services of this type being proposed for the City of Grand Haven. Failure
to list references may result in your company being disqualified.
CONTACT TELEPHONE
CITY ADDRESS PERSON NUMBER
A._____________________________________________________________________
_______________________________________________________________________
B._____________________________________________________________________
_______________________________________________________________________
C._____________________________________________________________________
_______________________________________________________________________
NOTE
Previous experience and performance may be a factor in making the award.
End of Instructions to Bidders Section
Page 6 of 18

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
March 12, 2025
BID DOCUMENTS
Scope of Services/Specifications for As Needed Pavement Marking and Striping Maintenance Services
General Requirements
The Contractor shall provide as needed pavement marking and striping maintenance services within the City of
Grand Haven.
The list and associated maps are intended solely as guides and are not inclusive of all pavement markings in the City
of Grand Haven that may require maintenance during the Summer of 2025. Bidders are encouraged to inspect the
city prior to submitting their sealed bid.
The Contractor shall provide as needed pavement marking and striping maintenance services for all of the City of
Grand Haven's needs. Services shall include, but not be limited to, the removal and painting of pavement marking
and striping, and the painting of curbs. Street striping and marking will conform to all of MDOT standards.
The Contractor shall provide all labor, supervision, materials, equipment and all related incidentals required to
perform services. Full compensation for all labor, supervision, and materials, equipment and incidentals shall be
included in the prices for various agreement items of works, and no other compensation will be allowed.
The Contractor shall move, cover or protect any structures or equipment that may be damaged during as needed
pavement marking and striping maintenance services. The Contractor shall remove from the City of Grand Haven
all materials, tool, equipment, debris and coverings upon completion of services. Service provider shall not permit
debris and waste material generated from all operations to enter into the storm water system. Contractor shall
maintain site safety and security for public areas at all time.
Safety
The Contractor shall abide by all of the State of Michigan, MIOSHA and City safety codes, policies, and
procedures. The Contractor will be responsible for a fine incurred if not in compliance with MIOSHA standards.
The Contractor shall post signs and provide barricades to safely protect the public before the start of work. The
Contractor shall remove all signs and barricades at the completion of the work. The contractor shall follow current
MDOT traffic control guidelines when performing work.
The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs
in connection with the performance of the services provided.
The Contractor shall give notices and comply with all applicable laws and regulations of any public body having
jurisdiction for the safety of persons or property to protect them from damage, injury or loss, and shall erect and
maintain all necessary safeguards for such safety and protections.
Excerpts from MDOT SPECIFICATIONS
Page 7 of 18

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
Section 811. PERMANENT PAVEMENT MARKINGS
811.01 Description. Furnish and apply retro reflective permanent pavement markings according to the Michigan
Manual of Uniform Traffic Control Devices. All markings, shapes, spacing, and dimensions must conform to the
MDOT Pavement Marking Typical Plans.
The City of Grand Haven will not provide storage buildings or space for permanent pavement marking equipment or
materials.
811.02 Materials. Use materials meeting the following.
Glass Beads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..920
Waterborne Marking Material . . . . . . . . . . . . . . . . . . . . . . . . 920
Regular Dry Marking Material . . . . . . . . . . . . . . . . . . . . . . . 920
Epoxy Pavement Marking Material . . . . . . . . . . . . . . . . . . . . 920
Cold Plastic Pavement Marking Materials . . . . . . . . . . . . . . 920
Thermoplastic Pavement Marking Materials . . . . . . . . . . . . 920
Raised Pavement Markers . . . . . . . . . . . . . . . . . . . . . . . . . . . 920
The Contractor shall provide Material Safety Data Sheets to the City of Grand Haven for all materials and supplies
used. The Contractor is responsible for disposal of unused material and containers according to the Federal Resource
Conservation Recovery Act (RCRA) of 1976 as amended, and Part III (Hazardous Waste Management) of Act 451
of 1994 (Natural Resources and Environmental Protection Act).
The contractor shall provide samples of permanent pavement marking materials when requested by the City of
Grand Haven.
811.03 Construction.
A. Equipment. The pavement marking equipment shall be self-propelled or push when used to apply
longitudinal lines. Where the configuration or location of a pavement marking is such that the use of a self-
propelled or push pavement marker is unsuitable, other methods and equipment approved by the City of
Grand Haven may be used. The City will determine if other equipment is suitable for a particular use such as
special marking, etc.
The City of Grand Haven reserves the right to inspect the Contractor's equipment before the start of the
project and any time during the contract.
Equipment shall be capable of applying material to the required length and width and assure uniform
application of the materials.
All self-propelled equipment must be certified by the City of Grand Haven's Department of Public Works
prior to use. The certification must be attached to the inside of the driver's door, it must be from the current
year, and it must be signed by the City of Grand Haven's Director of Public Works. The maximum speed at
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CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
which the self-propelled equipment can be operated to ensure the appropriate quantities of pavement
marking materials are delivered to the pavement surface shall be as shown on the certification.
Markings will not be paid for if placed in excess of the certified working speed. In the event a striper is
found to be working in excess of the certified working speed, it will be assumed that the entire day's work
was performed at that speed. The self-propelled pavement marker equipment used to apply centerline shall
be capable of applying three, four-inch minimum width lines on a two-lane road, in one pass of the
equipment. When applying multiple centerlines, three spray guns at 6 inch center to center shall be used.
The Contractor shall use a dashing mechanism, capable of being easily adjusted, to retrace existing lane or
centerline markings.
The self-propelled or push pavement marker shall allow pavement marking to be applied in either direction
on a given roadway and the skip cycle shall be continuous. The cycle control unit shall not zero or return to
the beginning or start of a new cycle even though the skip line markings are interrupted by intersections,
double solid lines, no passing zones, school/pedestrian crossings, railroad grade crossings, etc.
The Contractor's equipment shall include a distance meter to measure the length of each applied line.
The Contractor shall provide to the City of Grand Haven proof that a third party has checked the calibration
of any metering devices prior to the start of work and may check calibration of any metering device at the
City's discretion during the duration of the contract. The accuracy and reliability of the equipment being
used shall be satisfactory to the City. When the equipment is unsatisfactory, other methods determined to be
acceptable by the City shall be used. No work shall progress until this determination has been made.
All equipment for applying hot-applied thermoplastic material shall have the capability of maintaining the
material's temperature as required by the manufacturer of the material. All traffic control devices used
during the marking operation shall be according to the pavement marking convoy requirements in the
proposal. If markings are applied when the roadway is closed to traffic, pavement marking convoy devices
as shown in the pavement marking convoy requirements are not required, unless directed by the City. The
Contractor shall provide sufficient time for the City to inspect all traffic control devices. Any corrections
shall be made before continuing.
Prior to the application of pavement markings, the pavement surface shall be clean, dry, and free of foreign
materials. The Contractor shall be responsible for removing all foreign materials which can be removed by
air-blasting. The Contractor shall also be responsible for removing occasional debris or dead animals from
the line track.
Line widths are a nominal 4", 6" or 12" with a tolerance of +14 inch. A solid line shall have no gaps or
spaces. An edge line shall be a solid line. A double line shall be applied as either two solid lines or one solid
line and one broken line.
A new (not retraced) broken line shall be a nominal 12 feet 6 inches long with a tolerance of +4 inches. The
cycle for new broken lines shall be 37 feet 6 inches. The lateral deviation of new (not retraced) lines shall
not exceed one inch from the proposed location alignment.
Page 9 of 18

CITY OF GRAND HAVEN
GRAND HAVEN, MICHIGAN
DEPARTMENT OF PUBLIC WORKS
When applying centerline and lane lines on new construction, a minimum of five existing adjacent skips
shall be retraced to match the existing pavement marking cycle.
Existing pavement markings are to be retraced with lines of equal width and length. For existing 4", 6" or
12" wide lines (nominal), the tolerance of the retraced line shall be +14 inch. Total line width, existing and
retraced, shall not exceed 5 inches and 9 inches, respectively. For existing 12 feet 6 inch (nominal) broken
lines, the longitudinal tolerance of the retraced line shall be +4 inches. Total broken line length, existing and
retraced, shall not exceed 13 feet.
All liquid materials shall be thoroughly mixed at all times during application. Thinning of materials will
not be permitted. Pavement marking material shall be applied uniformly at the rate shown in Table 811-1.
Application rates will be determined by dividing the quantity used by the length of line painted.
For initial application and occasionally during the course of work, the City may check application to a pre-
weighed sheet specifically placed for test purposes. Prior notice to the Contractor is not required.
All pavement marking materials shall be loaded on the pavement marking machine in a manner that will not
interfere with or delay traffic.
If markings are applied when the roadway is open to traffic, traffic shall be maintained at all times according
to the MDOT pavement marking convoy requirements. The striping equipment shall be operated in a
manner that will make it unnecessary for traffic to cross the uncured markings.
When markings are applied in off road areas such as parking lots open to traffic, traffic shall be maintained
so it is not necessary for traffic to cross the wet markings. The protection of the wet line shall be the
responsibility of the painting Contractor. Suitable devices such as traffic cones shall be placed by the
Contractor.
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