Annual Hoist Inspection and Motor Repair Services

Metropolitan Pier and Exposition Authority
Annual Hoist Inspection and Motor Repair
Services
Invitation For Bids ("IFB")
#2026-28-M

NOTE:
Bidders agree that it is their responsibility to obtain any addenda that may be subsequently
issued. Failure to do so may result in rejection of the Bid. Bidders must acknowledge addenda
issued in its Bid; if none are issued, indicate N/A in the submittal.
The Authority will not be liable for Bidder's failure to obtain or download any addenda issued for
a Bid.
The MPEA requests that all Bidders that choose to download and print the document from the
MPEA website contact the MPEA, DEPARTMENT OF PROCUREMENT by email at
mpeaprocurement@mpea.com to register Bidder's company as a document holder, referencing
the above IFB number and description.
The forms and affidavits included in an INVITATION FOR BIDS must not be altered or retyped
in any manner. Some forms are provided as Word documents for your convenience, altering
the text as issued by the MPEA may render a Bid non-responsive.
IMPORTANT DATES
IFB Issued Tuesday, May 12, 2026
Wednesday, May 27, 2026, by 12:00 pm
Questions Due CST to mpeaprocurement@mpea.com
Friday, June 19, 2026, by 12:00 pm CST to
BIDS Due mpeaprocurement@mpea.com
Hard copy Bids will not be accepted at this time.
All Bids must be submitted electronically to:
mpeaprocurement@mpea.com

METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS FOR
IFB # 2026-28-M
TABLE OF CONTENTS
ARTICLES:
1. GENERAL INFORMATION
2. DEFINITIONS
3. INSTRUCTIONS TO AND REQUIREMENTS OF BIDDERS
REQUIRED FORMS:
A. BID FORM
B. STATEMENT OF BIDDER'S BUSINESS ORGANIZATION
C. STATEMENT OF QUALIFICATIONS and W-9 FORM
D. BIDDER/PROPOSER CERTIFICATIONS
E. FORM OF TRANSMITTAL LETTER
F. DISCLOSURE OF LOBBYIST
G. NOTIFICATION OF EXCEPTIONS
H. CERTIFICATION OF INSURANCE LIABILITY
I. MINORITY AND WOMEN-OWNED BUSINESS PROFILE
(POSTED AS SEPARATE PDF DOCUMENT)
EXHIBITS:
1. SCOPE OF CONTRACT
ATTACHMENTS:
FORM OF CONTRACT

METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS
IFB #2026-28-M
I. GENERAL INFORMATION
1.1 General Information
The Metropolitan Pier and Exposition Authority ("Authority") is a political subdivision, unit of local
government, body politic and Municipal Corporation existing under the laws of the State of Illinois
pursuant to the Metropolitan Pier and Exposition Authority Act, as amended, 70 ILCS 210/1 et seq. (the
"Act"). The Authority was established to promote, operate and maintain fairs, expositions, meetings and
conventions in Cook County, Illinois. The Authority owns and maintains McCormick Place(R), an exhibition
and convention center located at 23rd Street and Martin Luther King Drive in the City of Chicago.
II. DEFINITIONS
2.2 Definitions
The following terms in this Solicitation shall be defined as follows:
"Authority" means the Metropolitan Pier and Exposition Authority
"Bid" means the submitted responses to the Bid Document, including samples
"Bidder" or "Bidder/Proposer" means the firm(s), sole proprietor, corporation(s),
partnership(s), and joint venture(s) that submit Bids
"Contract" means the contract that is entered into between the Authority and the Successful
Bidder pursuant to the Bid Document(s)
"Contractor" refers to the firm(s), sole proprietor, corporation(s), partnership(s), and joint
venture(s) that submit Bids, and to the Successful Bidder that enters into the Contract with the
MPEA.
"Include" whenever the term "include" (in any of its forms) is used, it means "include, without
limitation
"Laws" shall mean City, State and Federal statutes, ordinances, codes, rules and regulations
"MBE" means Minority Owned Business Enterprise
"WBE" means Women Owned Business Enterprise
"Responsive" Responsiveness in determined by the Authority and relates to compliance with
the provisions of the solicitation, including specifications, and contractual terms and conditions.
"Responsible" Responsibility is determined by the Authority and relates primarily to the ability of
a Proposer to successfully carry out a proposed contract, and whether it has the character,
reputation, and integrity to receive an award. A Proposer, otherwise able to perform, who has
been convicted of felony, or violation of the public procurement requirements of any Federal or
State governmental entity, may be found not responsible. Other considerations bearing on a
determination of responsibility can include experience, past performance, business and
financial capabilities, skills, technical organization and reliability. Some of the
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS
IFB #2026-28-M
mechanisms available to measure a Bidder's responsibility are the utilization of reference checks,
vendor performance on previous contracts and availability of financial credit information.
"Services" shall mean the goods and/or services for which the Authority engages the Selected
Contractor as set forth herein and, in the Contract, including all tasks reasonably necessary to
complete them.
"Successful Bidder" means the individual, partnership, corporation, or joint venture that the
Authority selects for award of a Contract.
"Trade Reference" means a reference concerning the creditworthiness of the Bidder given by
another business that extends credit to the Bidder, such as a supplier.
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS
IFB #2026-28-M
III. INSTRUCTIONS TO AND REQUIREMENTS OF BIDDERS
3.1 DESCRIPTION OF REQUIREMENTS
The Metropolitan Pier and Exposition Authority ("Authority") is seeking bids from qualified companies
to provide the goods and/or services described herein to the Authority.
3.2 OBTAINING BID DOCUMENTS
The Bid Documents are available on-line at:
http://www.mpea.com/doing-business/
Scroll down to "Current Bids/Proposal Opportunities"
Bidders acknowledge and agree that it is their responsibility to obtain any addenda that
may be subsequently issued. Failure to conform to the requirements of any addenda may
result in rejection of the Bid. The Authority will not be liable for Bidder's failure to obtain
or download any addenda issued for a Bid.
3.3 NO BID DEPOSIT
The MPEA does not require a bid deposit, however if a bidder fails to honor the terms and
conditions that attach to submitting a bid, including but not limited to holding its bid for a period of
90 days from bid opening, the MPEA reserves the right to declare Bidder non-responsible and
Bidder will not be eligible to bid on or be awarded contracts with the MPEA for a period of up to
one year.
3.4 SUBMITTAL OF BID
A. At this time, MPEA is requesting that an electronic copy (converted or scanned to PDF) of
the bid be submitted to mpeaprocurement@mpea.com or via a secure file sharing platform
if the file is too large to email.
All Bids must be received no later than Friday, June 19, 2026, 12:00 pm CST. Bids received
after this time will be non-responsive and ineligible for consideration for Contract #2026-28-
M. No Bid may modify or substitute the items to be furnished or the work to be done. Bids
that do not conform to the specifications of this request for bids may be deemed as non-
responsive.
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS
IFB #2026-28-M
The Bid Package must include the following
(Failure to include any of the Required Documents may render bids non-
responsive):
1. Required Form A - Bid Form
2. Required Form B - Statement of Bidder's Business Organization
3. Required Form C - Statement of Bidder's Qualifications and W-9. The Bidder shall submit
copies of all certifications, licenses and financials, which are required as part of the Bid
qualification process, in addition to any additional requirements and documentation
attesting to Bidder's abilities as required by the Statement of Bidder's Business
Organization including but limited to all statements detailing experience in the required
fields of work.
4. Required Form D - Bidder/Proposer Certifications. Bidders must be certified to provide
and/or repair the specified items. Provide evidence from the manufacturer. If you are
unable to provide such evidence, provide an explanation of why not and how you intend
to provide the specified items and/or qualifications to repair the specified items.
5. Required Form E - Form of Transmittal Letter
6. Required Form F - Disclosure of Lobbyists
7. Required Form G - Notification of Exceptions
8. Required Form H - Insurance Requirements
9. Required Form I - M/WBE Profile Sheet
10. The Bidder's policy on the pickup and delivery of equipment for repair.
11. An executive summary that provides an overview of the Bidder's company including
years in business, Bidders ability to provide the Services described in Exhibit 1 - Scope
of Services.
12. Bidder must submit its Operational Plan which defines how Bidder will meet the
operational requirements of this IFB. This plan should at a minimum cover the personnel,
equipment, experience and resources that will be dedicated to McCormick Place and the
methos in which the plan will be applied.
B. The Bidder shall be in compliance with the Illinois State Officials and Employees Ethics Act
(5 ILCS 430/) and remain in compliance for the duration of the Contract. Non-compliance
constitutes grounds for immediate unilateral termination of the Contract.
The Bidder shall not offer any gratuities, favors, or anything of monetary value to any
Board Member, official, or employee of the Authority for the purpose of influencing
consideration of the Bid. The Bidder shall not collude in any manner or engage in any
practice with any other party. Violation of this instruction will cause the Bidder's
response to this Bid to be rejected by the Authority. Notwithstanding the foregoing,
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS
IFB #2026-28-M
this prohibition is not intended to preclude joint ventures or subcontracts.
C. Bids must be signed as follows:
(1) If the Bidder is a corporation or limited liability company, the Bid must be signed in
the name and under the seal of the corporation by a duly authorized officer of the
corporation or manager of the company, with the designation of his/her official
capacity, and attested properly. The Bid must show the state in which the corpora-
tion is chartered. If the business organization is not chartered in the State of
Illinois, the Bid must show whether it is licensed to transact business in the State
of Illinois.
(2) If the Bidder is a firm or partnership, the Bid must be signed in the name or style
under which the organization is doing business, by the partner, proper officer, or
officers whose official capacity shall be designated. The name and address of
each member of the organization must be shown on the Bid.
(3) If the Bidder is an individual, he/she must sign the Bid in person or by
representative, stating the name or style, if any, under which he/she is doing
business. If the signing is by representative, his/her Power of Attorney or other
authorization shall be stated and shall be proved if requested.
(4) If the Bidder is a joint venture, the Bid must be signed by each of the persons or
firms which is a party to the Joint Venture Agreement. A certified copy of the Joint
Venture Agreement must be attached to the Bid Form sheet. A joint venture will
not be accepted unless the Joint Venture Agreement or some other signed and
legally binding instrument is certified and attached to the Bid Form sheet
containing provisions for one of the parties to the joint venture to be in full direction
of the project and to exercise this direction through a single individual to be
appointed Manager of Operations with the consent of all parties to the Joint
Venture Agreement.
(5) In every case, the Bid must show the present business address of the
Bidder at which communications shall be received and service of notices
Accepted.
D. WHERE BID IS SIGNED BY AN AGENT OF THE BIDDER, EVIDENCE OF THE
AGENT'S AUTHORITY TO SIGN MUST ACCOMPANY THE BID. If Bidder is a
corporation, such evident shall be a certified copy of that section of corporate by-
laws or other authorization such as a Resolution by the Board of Directors, which
permits the person to sign the offer for the corporation. The name of each person
signing the Bid shall be typed or printed below its signature.
E. ANY NON-CONFORMING BID OR BID TIME STAMPED AFTER THE DUE DATE AND
TIME SHALL BE DEEMED NON-RESPONSIVE AND INELIGIBLE FOR CONSIDERATION.
F. Written modifications (via email - mpeaprocurement@mpea.com) of Bids shall be consid-
ered only if received prior to the time stated for receipt of Bids. The email must be labeled
"MODIFICATIONS TO SEALED BID", NO TELEPHONIC OR ORAL MODIFICATIONS
SHALL BE ACCEPTED OR CONSIDERED.
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS
IFB #2026-28-M
H. Any Bidder may withdraw its Bid by letter, email, or in person with proper identification at any
time prior to the opening of the Bids. NO TELEPHONIC REQUEST TO WITHDRAW A BID
SHALL BE ACCEPTED OR CONSIDERED.
3.5 FREEDOM OF INFORMATION ACT
This IFB and resulting contracts are subject to disclosure pursuant to the Illinois Freedom of
Information Act ("FOIA," 5 ILCS 140/) and other applicable laws and rules. Bids may be made
available for public inspection and copying and if the bidder believes certain information is exempt
from public disclosure under FOIA, the Bidder must clearly mark those portions of its Bids as being
"Confidential" and request confidential treatment. The Bidder must identify the specific grounds
under FOIA or other law or rule that support exempt treatment. The Authority is not obligated to
honor requests for confidential treatment, even if the information is exempt from public
disclosure. The Bidder will be responsible for any costs or damages associated with the
Authority's defending the Bidder's request for exempt treatment.
3.6 CONTRACT TERM
The Contract begins on the Effective Date and shall remain in effect for a base term of
three (3) years. The Authority shall have the option to renew the Contract under the same terms
and conditions as the original Contract. However, the Contract may not renew automatically, nor
may the Contract renew solely at the Contractor's option.
The Authority reserves the right to renew for a total of two (2) years in one of the following manners:
a) One renewal covering the entire renewal allowance, or
b) Individual one-year renewals up to and including the entire renewal allowance.
3.7 ADDENDA AND INTERPRETATIONS
A. No oral interpretation of the meaning of the Bid Documents will be made to any Bidder.
B. If a material change is to be made to the Bid Documents, it will be issued in the form of a
written Addendum, which will be e-mailed to all those prospective Bidders who registered
as document holders and will also be available for download on the MPEA website at
www.mpea.com. If e-mailed, interpretations will be transmitted to the Bidder at the
submitted email addresses furnished for such purposes not later than ten (10) days prior
to the date fixed for opening of Bids.
C. Failure of any Bidder to receive any such Addendum or interpretation shall not relieve
such Bidder from any obligation under his Bid as submitted. All Bidders are responsible
for obtaining each Addendum and must acknowledge receipt of each Addendum that has
been issued. The Bid Form contains spaces for the Bidders to inscribe the number of
each Addendum that may be issued. If none are issued, fill these spaces with the word
"NONE". The Authority will not be liable for supplier's failure to obtain or download
any addenda issued for a Bid.
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS
IFB #2026-28-M
3.8 REJECTION OF BIDS
The Authority intends to award the Contract to the lowest, responsible and responsive Bidder.
Notwithstanding the foregoing, the Authority hereby reserves the right to cancel this IFB, reject or to
accept any or all Bids that, in its judgment, shall be in the best interest of the MPEA.
Bids that contain omissions, erasures, alterations, or additions not called for, conditional or alternate
Bids not called for, or that are irregular in any way, may be rejected as informal and insufficient.
However, the Authority reserves the right to waive any and all informalities when it may deem such
waiver to be in the best interest of the public.
3.9 INSTRUCTIONS FOR EXECUTING CONTRACT
The Contract shall be in the form prescribed by the Authority and shall be signed by the Successful
Bidder within ten (10) days after receipt and returned to the Authority for execution. The Successful
bidder must furnish a certificate of insurance. The Contract must be signed as proscribed above.
3.10 EXEMPTION FROM TAXES
Bids shall include all Federal and State taxes in effect on the date of bid opening, except the Retailers'
Occupation Tax, the Service Occupation Tax, (both state and local), the Use Tax and the Service
Use Tax, since the Authority is exempt from such taxes.
3.11 COMPLIANCE WITH LAWS
The Successful Bidder shall comply with all existing and future applicable laws, ordinances, rules,
regulations, and lawful orders of public authorities relating to the provision of services or items
hereunder and shall ensure that all necessary licenses required by the City of Chicago and the State
of Illinois are obtained.
3.12 CONTRACT DOCUMENTS
The Contract Documents shall consist of the Bid documents, including all Attachments, Exhibits, and
any Addenda; the submitted Bid to the extent it is consistent with the Bid Documents, and the duly
executed Contract. The documents are complementary and binding in whole or in part.
3.13 DIVISIBILITY AND MULTIPLE AWARDS
The Authority reserves the right to award this Agreement to one or more Bidders as it deems to
be in its best interest.
3.14 BID CANVASSING
Bids will be canvassed on the basis of (a) bidder responsiveness, (b) bidder responsibility and (c)
the Lowest Total Sum of prices. Bidders must demonstrate how they will meet the Minimum
Requirements outlined in the Scope and Bid Form. The Authority intends to award these contracts
by Category. Bidders may respond to one or more Categories and must demonstrate their
qualifications and ability to meet the Minimum Requirements for each Category that is bid;
additionally Bidders must bid every line item in each Category it is bidding. Note that each Category
has multiple sub-categories in the Excel Bid Form.
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