Annual Contract for Water Quality Reports

Agency:	Mobile Water Service System(MAWSS)
State:	Alabama
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541380 - Testing Laboratories 541620 - Environmental Consulting Services
Posted Date:	Feb 4, 2026
Due Date:	Feb 19, 2026
Solicitation No:	IFB 26-013
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Bid Documents:	Please Login to View Page

Contract or Solicitation Number IFB 26-013
Solicitation Description

Contract Period: 01/01/2026 through 12/31/2026 with two 1-year extension options

A mandatory Pre-Bid meeting will be held between representatives of Contractor and representatives of MAWSS prior to the bid opening. The mandatory Pre-Bid is scheduled for 9:00 a.m. on February 12, 2026, in the MAWSS Operations Center Board Room located at 4725 Moffett Road at the Customer Service entrance.
Opening Date February 19th 2026
Contact Markus Moore: (251) 721-0828 or mamoore@mawss.com
Monica Allen: (251) 694-3113 or mallen@mawss.com
Solicitation Document(s)

ifb-26-013-water-quality-reports.pdf

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Joyce Sawyer, Buyer II

(251) 694-3110 Office

jasawyer@mawss.com

Mobile Area Water and

Sewer System

4725 Moffett Road

Mobile, AL 36618-2236

PO Box 180249

Mobile, AL 36618-0249

INVITATION FOR BID

February 4, 2026

INVITATION FOR BID NUMBER

NAME OF BID

BIDS WILL BE RECEIVED AT

MANDATORY PRE-BID MEETING

IFB 26-013

Annual Contract for Water Quality Reports

MAWSS Bid Box

Donaghey Business Entrance

4725 Moffett Road

Mobile, AL 36618

If sending bids by UPS/Fed Ex, deliver to the Warehouse:

1610 Shelton Beach Rd. Ext., Mobile, AL 36618

Attn: Purchasing Bids/IFB 26-013

9:00 am on February 12, 2026 in the Operations Center Board Room

BID OPENING DATE

February 19, 2026

BID CLOSING TIME

AWARD WILL BE MADE BY

CONTRACT PERIOD

10:30 am Central Time

Total Cost

1/1/26 through 12/31/26 with two 1-year extension options

MATERIAL DELIVERED TO

ADDITIONAL INFORMATION CONTACT

APPLICABLE SDP POLICY

As specified in bid documents

Markus Moore (251)721-0828 or Email: mamoore@mawss.com

Monica Allen (251)694-3113 or Email: mallen@mawss.com

NONE

Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions

received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the

words “IFB 26-013 Water Quality Reports” or “IFB 26-013 NO QUOTE.” Facsimile or email bids will not be accepted.

All bids must be submitted on the attached forms, or your bid will be disqualified. Bidder shall furnish all the information

required by the solicitation. The bidder’s name must be typed or printed on the bid sheet and signed by the bidder or

appropriate authorized executive officer of the bidder’s company. Bidders must initial any changes or erasures. Bidders should

retain a copy of bids for their records.

Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying

the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result

in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements.

All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all

prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right

to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at

any time, if deemed by MAWSS to be in MAWSS’s best interest.

A Purchase Order and this “Invitation for Bid” with “Specifications,” “Conditions,” “Bid Form,” signed by the successful bidder’s

authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the

Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be

purchased.

IFB 26-013 Water Quality Reports – Annual Contract

Page 1 of 5

IFB 26-013 WATER QUALITY REPORTS

CONDITIONS

The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for the Water Quality Reports in our

Purchasing Department Bid Box located at the Business Entrance at 4725 Moffett Road, Mobile, AL. 36618 no later than 10:30

a.m. local time on February 19, 2026. Bids will be opened immediately after bid closing time in the Operations Center Board

room located at the Customer Service entrance. Award will be by Total Cost based upon approximated quantities given. The

bidder offers and agrees, if this bid is accepted, to furnish the items as defined in the specifications for the unit price set

opposite each item. Pricing shall be FOB Mobile, Alabama.

A mandatory Pre-Bid meeting will be held between representatives of Contractor and representatives of MAWSS prior to the

bid opening. The mandatory Pre-Bid is scheduled for 9:00 a.m. on February 12, 2026, in the MAWSS Operations Center Board

Room located at 4725 Moffett Road at the Customer Service entrance.

All items provided shall be for commercial use and for the purposes reflected in the contract documents. No bid on closed out

or discontinued item(s) will be accepted. Item(s) that have a determinable shelf life must be disclosed at the time of bid

submittal.

Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the

scheduled closing time for receiving bids.

Bidder understands and agrees that quantities will be purchased by MAWSS on an “as needed” basis to replenish inventory.

MAWSS shall not be committed to the purchase of a pre-established minimum quantity for any one item.

A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,

division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit

prices shall not be changed.

It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or

changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any of the other bid

documents. Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.

Invoicing Requirements: MAWSS requires additional information for all work performed and services provided. On the vendor’s

invoice for payment should be a detailed listing of work performed, services provided, dates completed, locations involved,

and any other pertinent information needed to verify the work and/or services were completed in accordance to the bid specs.

This additional information can be supplied in the form of detailed invoices, work orders, checklists or any other documents

used to track the work performed or services provided but details must be included on the actual invoice. A copy of the invoice

and these additional details must be sent to the “ADDITIONAL INFORMATION CONTACT” found on Page 1 of the bid documents

and a copy emailed to Accounts Payable at AcctsPayable@mawss.com.

END OF CONDITIONS

IFB 26-013 Water Quality Reports – Annual Contract

Page 2 of 5

IFB 26-013 WATER QUALITY REPORTS

SCOPE/SPECIFICATIONS

Water Quality Report Design, Sorting, and Mailing Contract

Purpose:

The general purpose of this contract is for a reliable and responsible contractor to provide turn-key support in the

production and distribution of the ADEM-required water quality report for Mobile Area Water and Wastewater

Systems (MAWSS). The report is currently done once per year, but is anticipated to increase to twice per year in

2027. Contractual dates listed within this document are firm.

A mandatory Pre-Bid meeting will be held between representatives of Contractor and representatives of MAWSS

prior to the bid opening. The mandatory Pre-Bid is scheduled for 9:00 a.m. on February 12, 2026, in the MAWSS

Operations Center Board Room located at 4725 Moffett Road at the Customer Service entrance.

General Specifications:

Design – Contractor will be sent tables of values, pictures, and text to fill a tri-fold mailer. Contractor will design

and lay out the material in an aesthetically pleasing way with MAWSS approval of the design. Bid value is to

assume final layout will be accomplished through 10 or fewer revisions with MAWSS Public Relations staff.

Revisions due to errors introduced from the designer will not be counted towards the revision total. Printing

materials are to conform to the following specifications:

Size: 25.5 x 11; 8.5 x 11; 8.5 x 5.5

Ink: 4/4

Stock: 60# Offset Text

Bindery: Design, Trim, Fold, Tab, Package for distribution with labels, Mail Prep

Addresses will be provided via spreadsheet. Contractor will need to label all water quality reports

according to the spreadsheet.

Sorting – Mailers need to be addressed to all of MAWSS user base. Addresses will be provided for customers who

receive the mailer mailed directly to them. Addresses and quantities will be given for group mailers as well.

Quantities listed will need to be bundled, boxed, addressed, and mailed with an explanatory letter on top.

Explanatory letter will be provided by MAWSS in pdf format and will have to be printed on 8.5 x 11

Saraland Water Report – A small portion of the MAWSS customer base receives the water quality report from

Saraland Water instead of the one designed as part of this bid. That water quality report will be provided to the

contractor separately as a pdf along with a separate list of customers who receive this report. Printing, sorting

and mailing will follow all specifications listed herein and should be included in the overall bid cost. No design is

required for these reports.

Mailing – Postage rates will be billed without markup and will require proof of charges included with the invoice.

Direct to the customer water quality reports are to be tri-fold single sheet mailers sent without envelopes.

Multiple reports sent to a singular address may require envelopes and/or boxes to mail. Those items will not be

billable and should be included within the price given. All Mailers must be post marked by June 1st.

IFB 26-013 Water Quality Reports – Annual Contract

Page 3 of 5

IFB 26-013 WATER QUALITY REPORTS

SCOPE/SPECIFICATIONS

Liquidated damages will be applied at a rate of $100 per day for each calendar day past the deadline. Contract

will be terminated without pay if items are not mailed within 7 days of final due date.

Note: Starting in 2027, a second design and mailing period is anticipated. The firm mailed off deadline is

December 1st.

Approximately 90,000 reports will be mailed directly to the customer and approximately 25,000 copies will be

separated into approximately 700 envelopes or boxed parcels for multiple resident addresses. Multiple resident

boxes typically vary in amount of reports required, with a typical range of 2-500 reports sent per address.

Deliverables – 50 Printed copies to MAWSS, Confirmation of Post Mark Date from Post Office, and a PDF version

of the finalized Water Quality Report.

END OF SCOPE/SPECIFICATIONS

IFB 26-013 Water Quality Reports – Annual Contract

Page 4 of 5

IFB 26-013 WATER QUALITY REPORTS

BID SHEET

Line #

Item

Mailer Design

Mailer Printing

Mailer Sorting

Qty

(Approx.)

115,00

Unit of

Measure

Unit Cost

Ext. Cost

TOTAL COST

(not including postage)

Postage rates will be billed separately without markup and will require proof of charges included with the invoice.

NOTE: Award based on approximations given. There are no guaranteed quantities of mailers that will be purchased for this

contract. Purchases will be made on an as needed basis. Purchase Order numbers are required for all purchases. No additional

charges above the bid pricing will be allowed. This includes but is not limited to Fuel Surcharges.

Company Name

_______ Payment Terms

Address

City, State, Zip

Submitted By

Please Print

Title

Phone

Email Address

Please Print

The signer declares under penalty of perjury that she/he is authorized to sign this document and bind the company or organization to all

terms and conditions of this agreement.

Signature

Date

IFB 26-013 Water Quality Reports – Annual Contract

Page 5 of 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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