Annual Contract for Tree Removal and Maintenance

Agency:	Mobile Water Service System(MAWSS)
State:	Alabama
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Mar 13, 2026
Due Date:	Apr 10, 2026
Solicitation No:	IFB 26-019
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Contract or Solicitation Number IFB 26-019
Solicitation Description

A Mandatory Pre-Bid Meeting will be held prior to the bid opening at 9:00 am on March 31, 2026 in the Operations Center Board room located in the East Visitor Entrance at 4725 Moffett Rd., Mobile, AL. 36618.
Opening Date April 10th 2026
Contact Corey McCoy (251) 404-2275 or cmccoy@mawss.com
Solicitation Document(s)

ifb-26-019-tree-removal-&-maint..pdf

Attachment Preview

Joyce Sawyer, Buyer II

(251) 694-3110 Office

jasawyer@mawss.com

Mobile Area Water and

Sewer System

4725 Moffett Road

Mobile, AL 36618-2236

PO Box 180249

Mobile, AL 36618-0249

INVITATION FOR BID

March 13, 2026

INVITATION FOR BID NUMBER

NAME OF BID

BIDS WILL BE RECEIVED AT

MANDATORY PRE-BID MEETING

IFB 26-019

Annual Contract for Tree Removal and Maintenance

MAWSS Bid Box

East Visitor Entrance

4725 Moffett Road

Mobile, AL 36618

If sending bids by UPS/Fed Ex, deliver to the Warehouse:

1610 Shelton Beach Rd. Ext., Mobile, AL 36618

9:00 am on March 31, 2026 in the Board Room located at 4725 Moffett Road

BID OPENING DATE

April 10, 2026

BID OPENING TIME

10:30 am Central Time

AWARD WILL BE MADE BY

Total Cost

CONTRACT PERIOD

MATERIAL DELIVERED TO

ADDITIONAL INFORMATION CONTACT

5/1/26 through 4/30/27 with two possible 1-year extension options

MAWSS Easement Maintenance Dept

1610 Shelton Beach Road Ext.

Mobile, AL 36618

Corey McCoy (251) 404-2275 or cmccoy@mawss.com

APPLICABLE SDP POLICY

17-01

Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions

received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the

words “IFB 26-019 Tree Removal & Maintenance” or “IFB 26-019 NO QUOTE.” Facsimile or email bids will not be accepted.

All bids must be submitted on the attached forms or your bid will be disqualified. Bidder shall furnish all the information

required by the solicitation. The bidder’s name must be typed or printed on the bid sheet and signed by the bidder or

appropriate authorized executive officer of the bidder’s company. Bidders must initial any changes or erasures. Bidders should

retain a copy of bids for their records.

Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying

the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result

in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements.

All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all

prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right

to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at

any time, if deemed by MAWSS to be in MAWSS’s best interest.

A Purchase Order and this “Invitation for Bid” with “Specifications,” “Conditions,” “Bid Form,” signed by the successful bidder’s

authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the

Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be

purchased.

IFB 26-019 Tree Removal & Maintenance – Annual Contract

Page 1 of 16

IFB 26-019 TREE REMOVAL & MAINTENANCE

CONDITIONS

The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for Tree Removal & Maintenance Annual

Contract in our Purchasing Department Bid Box located at the East Visitor Entrance at 4725 Moffett Road, Mobile, AL. 36618

no later than 10:30 a.m. local time on April 10, 2026. Bids will be opened immediately after bid closing time in the Operations

Center Board room located at the East Visitor Entrance. Award will be by Total Cost. The bidder offers and agrees, if this bid

is accepted, to furnish the items as defined in the specifications for the unit price set opposite each item. Pricing shall be FOB

Mobile, Alabama. All items shall be delivered to our Easement Maintenance Dept. located at 1610 Shelton Beach Road Ext. or

to the job site as needed.

A Mandatory Pre-Bid Meeting will be held between representatives of Contractor and representatives of MAWSS prior to the

bid opening. The pre-bid meeting is scheduled for 9:00 am on March 31, 2026 in the Operations Center Board room located

at the East Visitor Entrance at 4725 Moffett Road, Mobile, AL. 36618.

A General Contractor’s license is required if the total bid amount is over $100,000. In addition, the bidders would be required

to possess a minimum of MU-s: ROW Maintenance or SC: ROW. Please include copy of license.

Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the

scheduled closing time for receiving bids.

There are no guaranteed quantities of tree services that will be purchased for this contract. Bidder understands and agrees

that quantities will be purchased by MAWSS on an “as needed” basis. MAWSS shall not be committed to the purchase of a

pre-established minimum quantity for any one item.

A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,

division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit

prices shall not be changed.

It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or

changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any other bid documents.

Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.

A copy of the SDP (Supplier Diversity Program) policy that applies to this Invitation For Bid can be furnished upon request. It is the

responsibility of the bidder to read and make efforts to meet the goals of this policy. Please contact the Supplier Diversity Department at

supplier.diversity@mawss.com for any questions regarding ths policy. Bidders MUST acknowledge receipt of this policy by submitting the

SDP Policy Acknowledgement and the Subcontracting Plan/Good Faith Effort form with the bid proposal, regardless if using a Diverse

Contractor/Supplier or not. Contractors are required to use Contractors/Suppliers only in the areas for which the Contractors/Suppliers are

certified.

Invoicing Requirements: MAWSS requires additional information for all work performed and services provided. On the vendor’s

invoice for payment should be a detailed listing of work performed, services provided, dates completed, locations involved,

and any other pertinent information needed to verify the work and/or services were completed in accordance to the bid specs.

This additional information can be supplied in the form of detailed invoices, work orders, checklists or any other documents

used to track the work performed or services provided but details must be included on the actual invoice. A copy of the invoice

and these additional details must be sent to the “ADDITIONAL INFORMATION CONTACT” found on Page 1 of the bid documents

and a copy emailed to Accounts Payable at AcctsPayable@mawss.com.

END OF CONDITIONS

IFB 26-019 Tree Removal & Maintenance – Annual Contract

Page 2 of 16

IFB 26-019 TREE REMOVAL & MAINTENANCE

GENERAL SPECIFICATIONS

• Contractors submitting bids must have all the applicable City, County, and State Licenses. A General Contractor’s

license is required if the total bid amount is over $100,000. In addition, the bidders would be required to possess a

minimum of MU-s: ROW Maintenance or SC: ROW. Please include copy of license.

• All bid requirements listed in the Board of Water and Sewer Commissioners Standard Specifications must be complied

with.

• The completed bid forms must be submitted in a sealed envelope to the Purchasing Department located at 4725

Moffett Road, Mobile, Alabama. The envelope should be clearly marked, “IFB 26-019 TREE REMOVAL AND

MAINTENANCE”.

• The Board of Water and Sewer Commissioners of the City of Mobile retain the right to reject any and all bids.

• Bids will be considered only from Contractors with experience in related type work with a proven record of customer

satisfaction. The bidder must submit, as part of the bid document, a list of at least four (4) customers where similar

work has been performed within the last two (2) years. The following information must be included:

1. Name and address of customer

2. Contact Person and telephone number

3. Description of work performed

The bidder shall have adequate personnel to complete the required work in the time allowed by Mobile Area Water

& Sewer System as well as the proper equipment, or access to, including but not limited to, a bucket truck, a stump

grinding machine, and a tree climber.

• All field personnel working on this project shall wear company ID Badges or uniforms displaying the company name.

All vehicles used by the Contractor shall have a sign or logo displayed on the outside of the vehicle.

• The bidder shall have a designated on-site Safety Officer who will be responsible for ensuring that all aspects of this

project are conducted in a safe manner.

• The bidder shall provide an emergency telephone number where a company representative can be reached twenty-

four hours a day for the duration of the contract.

• No work shall be permitted on Saturday, Sunday, or Holidays unless approved in advance by MAWSS. Work will be

performed from 7 a.m. to 7 p.m. during Daylight Savings Time and 7 a.m. to 5 p.m. during Standard Time.

• During the routine course of work by the Contractor’s personnel, should they encounter a manhole overflow or see

evidence of recent sewer overflow at a manhole or encounter a sewer overflow from a broken Sewer Line, this

information should be reported immediately to the MAWSS project representative. Also, the Contractor is to report

any wash-out or water line problem immediately to the MAWSS Project representative.

• Site visitation to review the locations of the work is encouraged and can be arranged by contacting MAWSS

Easement/ROW Maintenance Supervisor, Corey McCoy, at (251) 404-2275.

• Background checks will be done on successful bidders.

• After awarding this bid, but prior to any work being performed, a mandatory preconstruction meeting will be held

between the bidder and representatives of the Mobile Area Water & Sewer System. The purpose of the meeting will

be to review all matters concerning the project.

IFB 26-019 Tree Removal & Maintenance – Annual Contract

Page 3 of 16

IFB 26-019 TREE REMOVAL & MAINTENANCE

GENERAL SPECIFICATIONS (Cont’d)

• Contractor agrees to pay and satisfy all claims arising from the work performed for Board under this contract and

agrees to permit no liens of any kind to be filed by the Contractor’s subcontractors, laborers, mechanics, furnisher of

supplies, machinery, equipment, or other persons who may be entitled to file a lien against the property. Contractor

agrees to protect Board from all claims and liens and indemnify Board for any costs incurred with any claims and liens.

In the event that a lien or claim may be recorded against the property, then all costs, including attorney’s fees and

expenses, incurred by Board, in defending, removing, and satisfying the lien or claim, shall be at the expense of

Contractor. The cost may be paid by Board by using funds due Contractor.

• Contractor shall indemnify Board and hold Board harmless from all liability for death or injury to the Contractor’s

officers, agents, representatives, or employees, any subcontractors or agents, representatives, or employees of any

subcontractors, invitees, third parties of any nature whatsoever, or employees of third parties, occurring or arising out

of the work performed, unless such claim arises from the sole negligence of Board. This responsibility shall include,

but not limited to, injuries or death caused in whole or part by any machinery, materials, or equipment belonging to

Board used by Contractor in the performance of the work. Contractor shall indemnify and hold Board harmless from

damage to any property, including Board’s property, arising out of work performed, Contractor shall pay all costs,

including but not limited to interest and attorney’s fees, incurred by Board in defending the litigation.

• Contractor shall comply with all applicable federal, state, municipal, and local laws, and executive order, and all

applicable rules, orders, regulations, and requirements of all governmental agencies, departments, or bureaus.

Nothing contained herein shall prevent Contractor from contesting with the appropriate governmental body the

validity of such law, rule, order, regulation, or requirement that Contractor has not complied therewith. Contractor

shall furnish Board with proof of its compliance with the aforesaid laws, rules, orders, regulations or requirements as

Board may reasonably request. Contractor shall indemnify and hold Board harmless from all loss, costs, expenses,

fines, penalties, and damage resulting in any way from Contractor’s failure or neglect to comply with the provisions of

the Article.

• During the progress of the work, if Contractor should become bankrupt, refuse or neglect to supply a sufficiency of

material or of workmen, or cause any unreasonable neglect or suspension of work or fail to refuse to follow the plans

and specifications or fail to comply with any part of this Contract, Board shall have the right to take possession of the

premises and immediately terminate the Contract. All claims of Contractor shall cease, and Board shall complete the

work after giving forty-eight (48) hours’ notice directed to contractor at the address stated in this Contract.

• The cost of completing the work and all expenses including but not limited to attorney’s fees, incident to this Contract

shall be borne by Contractor, and Board reserves the right to seek reimbursement from Contractor for all such costs

and expenses. Board shall not be liable to Contractor in any way for the manner in which the work was completed.

Board’s action in completing the work shall not be construed as a substitute or a waiver of any legal rights Board has

against Contractor.

• In the event that the Board must undertake litigation for breach of this agreement, Contractor will pay all attorney’s

fees, expenses, and costs incurred by Board in filing suit or otherwise attempting to enforce this agreement. In the

event Board is sued, upon any claim or lien arising out of the work, Contractor shall pay all costs and expenses,

including but not limited to attorney fees and interest, incurred by Board in defending the litigation, unless such claim

arises from the sole negligence of Board.

• Contractor shall purchase and maintain during the life of the Contract, Statutory Workman’s Compensation as

required by the Workman’s Compensation Law of the State of Alabama for all employees involved with this work and

Employer’s Liability Insurance. Each subcontractor shall similarly provide coverage for its employees. A Certificate of

Issuance stating coverage must be filed with Board prior to start of work.

IFB 26-019 Tree Removal & Maintenance – Annual Contract

Page 4 of 16

IFB 26-019 TREE REMOVAL & MAINTENANCE

GENERAL SPECIFICATIONS (Cont’d)

• Contractor shall secure and maintain insurance providing protection from claims for personal injury, including death,

property damage or destruction, including any loss of use resulting there from, and claims which relate to, result from,

arise out of, or are connected with the negligent performance of services, products, or equipment, which are provided

pursuant to this agreement. Contractor shall carry during the term of this agreement, and until after the completion

of removal of equipment, comprehensive general liability insurance with a commercial general liability endorsement

having a minimum limit of liability of $500,000.00, with a combined limit for bodily injury (including loss of life) and/or

property damage for any one occurrence, and excess/umbrella coverage in the amount of at least $1,000,000.00.

Contractor shall name Board as an additional insured under its liability policies and shall require its insurance

companies to give at least 30 days’ written notice of termination or cancellation of policies to Board. Certificates of

such insurance shall be delivered to Board prior to commencement of the Work. All insurance required by this section

must be placed with insurance companies authorized to do business in the State of Alabama.

• This Contract merges and supersedes all prior representations and agreements between Owner and Contractor and

constitutes the entire contract between them concerning the work. This contract may not be modified or amended

except by written agreement of both parties.

• All notices required to be sent under the terms of this contract, or otherwise sent in connection with the Work, shall

be sent to the parties by certified or registered mail at the address listed below, or to such other addresses as the

parties may from time to time designate in writing.

Board Contact Person: Bud McCrory, Director, P.O. Box 180249, Mobile, Alabama, 36618-2236

Contractor Contact Person: Corey McCoy

• No additional compensation or money shall be due by Board to Contractor for extra work or expenses, unless a prior

estimate has been submitted by Contractor and Board has previously accepted, in writing, the estimate, and issued a

Purchase Order number agreeing in writing to pay same.

• The parties agree that all services performed pursuant to this agreement are performed by Contractor as an

independent contractor, and Contractor and its employees will not be considered employees of Board for any purpose.

It is understood that Contractor is not nor will be an agent or an employee of the Board in any respect.

• This contract and all terms thereof shall be construed in accordance with the laws of the State of Alabama.

• NOTE: Once the contract is awarded, the Contractor is responsible for coordinating the scheduled work with

MAWSS’ Easement/ROW Maintenance Supervisor.

• Two (2) copies of pay estimates for work completed may be submitted at the end of each month. An INVOICE should

be emailed to acctspayable@mawss.com, and a RECEIPT should be emailed to cmccoy@mawss.com, or mailed to

Corey McCoy, MAWSS, 4725 Moffett Road, Mobile, AL 36618. All work itemized on the pay estimate must be

completed and inspected before payment is approved.

END OF GENERAL SPECIFICATIONS

IFB 26-019 Tree Removal & Maintenance – Annual Contract

Page 5 of 16

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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