Annual Contract for Specialty Couplings (Hymax/Alpha)

Mobile Area Water and
Sewer System
4725 Moffett Road
Mobile, AL 36618-2236
Joyce Sawyer, Buyer II PO Box 180249
Mobile, AL 36618-0249
(251) 694-3110 Office
jasawyer@mawss.com
INVITATION FOR BID
June 4, 2026
INVITATION FOR BID NUMBER IFB 26-037
NAME OF BID Annual Contract for Specialty Couplings (Hymax/Alpha)
MAWSS Purchasing Dept. Bid Box or If sending bids by UPS/Fed Ex, deliver to the Warehouse:
East Visitor Entrance 1610 Shelton Beach Rd. Ext., Mobile, AL 36618
BIDS WILL BE RECEIVED AT
4725 Moffett Road with IFB# marked on envelope
Mobile, AL 36618
BID OPENING DATE June 18, 2026
BID CLOSING TIME 10:30 am Central Time
AWARD WILL BE MADE BY Total Cost & Lead Time
CONTRACT PERIOD 9/1/26 through 8/31/27 with two possible 1-year extension options
MAWSS Warehouse
MATERIAL DELIVERED TO 1610 Shelton Beach Road Ext
Mobile, AL 36618
ADDITIONAL INFORMATION CONTACT Mike Grimes (251) 402-0042 or mgrimes@mawss.com
APPLICABLE SDP POLICY NONE
Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions
received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the
words "IFB 26-037 Specialty Couplings" or "IFB 26-037 NO QUOTE." Facsimile or email bids will not be accepted.
All bids must be submitted on the attached forms or your bid will be disqualified. Bidder shall furnish all the information
required by the solicitation. The bidder's name must be typed or printed on the bid sheet, and signed by the bidder or
appropriate authorized executive officer of the bidder's company. Bidders must initial any changes or erasures. Bidders should
retain a copy of bids for their records.
Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying
the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result
in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements.
All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all
prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right
to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at
any time, if deemed by MAWSS to be in MAWSS's best interest.
A Purchase Order and this "Invitation for Bid" with "Specifications," "Conditions," "Bid Form," signed by the successful bidder's
authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the
Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be
purchased.
IFB 26-037 Specialty Couplings (Hymax/Alpha) Page 1 of 3

IFB 26-037 SPECIALTY COUPLINGS (HYMAX/ALPHA)
CONDITIONS
The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for Specialty Couplings in our Purchasing
Department Bid Box located at the East Visitor Entrance at 4725 Moffett Road, Mobile, AL. 36618 no later than 10:30 a.m. local
time on June 18, 2026. Bids will be opened immediately after bid closing time in the Operations Center Board room located at
the East Visitor Entrance. Award will be by Total Cost & Lead Time. The bidder offers and agrees, if this bid is accepted, to
furnish the items as defined in the specifications for the unit price set opposite each item. Pricing shall be FOB Mobile, Alabama.
All items shall be delivered to our Warehouse located at 1610 Shelton Beach Rd Ext., Mobile, AL 36618 or to the job site as
needed. The bidder shall state the expected length of delivery time on the Bid Form.
Bidder understands and agrees that manufacturer and part numbers are provided for descriptive purposes only. Items of equal
or better quality will be considered but must be approved by MAWSS in writing. Upon delivery, if the quality, durability or
performance of any product represented as equal or better is determined by MAWSS to be unsatisfactory, MAWSS will require
a suitable substitute or will require that the originally specified item be delivered, at the unit price originally offered by bidder.
No substitution for items to be provided pursuant to this contract shall be permitted during the contract period without the
express written consent of MAWSS. All items provided shall be for commercial use and for the purposes reflected in the
contract documents.
No bid on closed out or discontinued item(s) will be accepted. Item(s) that have a determinable shelf life must be disclosed at
the time of bid submittal.
Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the
scheduled closing time for receiving bids.
MAWSS reserves the right to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to
terminate the bid process at any time, if deemed by MAWSS to be in MAWSS's best interest.
Bidder understands and agrees that quantities will be purchased by MAWSS on an "as needed" basis to replenish inventory.
MAWSS shall not be committed to the purchase of a pre-established minimum quantity for any one item.
A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,
division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit
prices shall not be changed.
It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or
changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any other bid documents.
Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.
Invoicing Requirements: Invoices should be emailed to Accounts Payable at AcctsPayable@mawss.com with purchase order
number on the invoice.
END OF CONDITIONS
IFB 26-037 Specialty Couplings (Hymax/Alpha) Page 2 of 3

IFB 26-037 SPECIALTY COUPLINGS (HYMAX/ALPHA)
BID SHEET
Approved Materials for this type of coupling (sleeve) are:
* Mueller Hymax Grip
* Romac Alpha
Line 12 Month
Lawson # Size Mfr/Brand Unit Cost Ext. Cost
# Usage*
1 11600840 2" 98 $
2 11600845 3" 8 $
3 11600850 4" 11 $
4 11600855 6" 31 $
5 11600860 8" 12 $
6 11600865 10" 3 $
7 11600870 12" 2 $
TOTAL
NOTE: Award will be made by Total Cost & Lead Time. *There are no guaranteed quantities of Couplings that will be purchased
for this contract. Usage given are estimates. Purchases will be made on an as needed basis. Purchase Order numbers are
required for all purchases. No additional charges above the bid pricing will be allowed. This includes but is not limited to freight,
fuel surcharges, tariffs, etc.
Delivery ARO _____ Payment Terms
Company Name ______
Address _______ City, St, Zip
Submitted By Title
Please Print
Phone __ Email Address ______
Please Print
The signer declares under penalty of perjury that she/he is authorized to sign this document and bind the company or organization to all
terms and conditions of this agreement.
Signature Date
IFB 26-037 Specialty Couplings (Hymax/Alpha) Page 3 of 3