Annual Contract for Meter Boxes and Lids with MAWSS Logo

Agency:	Mobile Water Service System(MAWSS)
State:	Alabama
Type of Government:	State & Local
NAICS Category:	322211 - Corrugated and Solid Fiber Box Manufacturing 423840 - Industrial Supplies Merchant Wholesalers
Posted Date:	Jan 30, 2026
Due Date:	Feb 27, 2026
Solicitation No:	IFB 26-011
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Contract or Solicitation Number IFB 26-011
Solicitation Description

Contract Period: 4/1/26 through 3/31/27 with two 1-year extension options

*Pre-approval is required for Item #’s 1, 9, 13 and 14 prior to bid opening. Submittals for pre-approval should be sent to Rusty Lomax at rlomax@mawss.com by February 13, 2026.
Opening Date February 27th 2026
Contact Mike Grimes (251) 402-0042 or mgrimes@mawss.com
Rusty Lomax (251) 694-3171 or rlomax@mawss.com
Solicitation Document(s)

ifb-26-011-meter-boxes-and-lids.pdf

Attachment Preview

Joyce Sawyer, Buyer II

(251) 694-3110 Office

jasawyer@mawss.com

INVITATION FOR BID

January 30, 2026

Mobile Area Water and

Sewer System

4725 Moffett Road

Mobile, AL 36618-2236

PO Box 180249

Mobile, AL 36618-0249

INVITATION FOR BID NUMBER

IFB 26-011

NAME OF BID

BIDS WILL BE RECEIVED AT

BID OPENING DATE

Annual Contract for Meter Boxes and Lids with MAWSS Logo

MAWSS Bid Box

Donaghey Business Entrance

4725 Moffett Road

Mobile, AL 36618

If sending bids by UPS/Fed Ex, deliver to the Warehouse:

1610 Shelton Beach Rd. Ext., Mobile, AL 36618

February 27, 2026

BID OPENING TIME

10:30 am Central Time

AWARD WILL BE MADE BY

Total Cost & Lead Time

CONTRACT PERIOD

MATERIAL DELIVERED TO

ADDITIONAL INFORMATION CONTACT

4/1/26 through 3/31/27 with two 1-year extension options

MAWSS Warehouse

1610 Shelton Beach Road Ext

Mobile, AL 36618

Mike Grimes (251) 402-0042 or mgrimes@mawss.com

Rusty Lomax (251) 694-3171 or rlomax@mawss.com

APPLICABLE SDP POLICY

None

Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions

received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the

words “IFB 26-011 Meter Boxes & Lids” or “IFB 26-011 NO QUOTE.” Facsimile or email bids will not be accepted.

All bids must be submitted on the attached forms or your bid will be disqualified. Bidder shall furnish all the information

required by the solicitation. The bidder’s name must be typed or printed on the bid sheet, and signed by the bidder or

appropriate authorized executive officer of the bidder’s company. Bidders must initial any changes or erasures. Bidders should

retain a copy of bids for their records.

Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying

the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result

in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements.

All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all

prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right

to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at

any time, if deemed by MAWSS to be in MAWSS’s best interest.

A Purchase Order and this “Invitation for Bid” with “Specifications,” “Conditions,” “Bid Form,” signed by the successful bidder’s

authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the

Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be

purchased.

IFB 26-011 Meter Boxes and Lids with MAWSS Logo

Page 1 of 9

IFB 26-011 Meter Boxes and Lids

CONDITIONS

The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for Meter Boxes and Lids in our Purchasing

Department Bid Box located in the Business Entrance at 4725 Moffett Road, Mobile, AL 36618 no later than 10:30 a.m. local

time on February 27, 2026. Bids will be opened immediately after bid closing time in the Operations Center Board Room located

at the Customer Service entrance. Award will be by Total Cost and Lead Time. The bidder offers and agrees, if this bid is

accepted, to furnish the items as defined in the specifications for the unit price set opposite each item. Pricing shall be FOB

Mobile, Alabama. All items shall be delivered to our Warehouse located at 1610 Shelton Beach Rd. Ext., Mobile, AL 36618, or

to the job site as needed. The bidder shall state the expected length of delivery time on the Bid Form.

*Pre-approval is required for Item #’s 1, 9, 13 and 14.

Please submit specifications/drawings for pre-approval for Item #’s 1, 9, 13 and 14 prior to the bid opening. Submittals for the

four items should be sent to Rusty Lomax at rlomax@mawss.com by February 13, 2026.

Bidder understands and agrees that manufacturer and part numbers are provided for descriptive purposes only. Items of equal

or better quality will be considered but must be approved by MAWSS in writing. Upon delivery, if the quality, durability or

performance of any product represented as equal or better is determined by MAWSS to be unsatisfactory, MAWSS will require

a suitable substitute or will require that the originally specified item be delivered, at the unit price originally offered by bidder.

No substitution for items to be provided pursuant to this contract shall be permitted during the contract period without the

express written consent of MAWSS. All items provided shall be for commercial use and for the purposes reflected in the

contract documents.

No bid on closed out or discontinued item(s) will be accepted. Item(s) that have a determinable shelf life must be disclosed at

the time of bid submittal.

Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the

scheduled closing time for receiving bids.

Bidder understands and agrees that quantities will be purchased by MAWSS on an “as needed” basis to replenish inventory.

MAWSS shall not be committed to the purchase of a pre-established minimum quantity for any one item.

A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,

division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit

prices shall not be changed.

It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or

changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any of the other bid

documents. Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.

Invoicing Requirements: Invoices need to be emailed to Accounts Payable at AcctsPayable@mawss.com. Please include

purchase order number on all invoices.

END OF CONDITIONS

IFB 26-011 Meter Boxes and Lids with MAWSS Logo

Page 2 of 9

IFB 26-011 Meter Boxes and Lids

BID SHEET

Line Lawson #

Description

Image

*1 12300006 Meter Box 10” x 15” Composite, Black, with

AMR hole lid and MAWSS logo.

12 mth

usage

Unit Cost

2 12300180 Meter Box w/Lid 17”x 30”x 18” Fiberglass,

Black, with AMR hole, and MAWSS logo.

3 12300210 Meter Box 24”x 36”x 24” w/2-piece light

duty non-bolted lid with MAWSS logo

Fiberglass. Lid to be divided into two

separate halves. One half shall have 1-7/8”

hole for installation of remote read

receptacle and one pick hole Second half to

have 7”x13” drop in reader lid and pick

holes on both half lid and reader lid. Note:

Lid halves shall not exceed a maximum

weight of 50 pounds each.

4 12300220 Meter Box Fiberglass 30”x 48”x 36” w/2-

piece light duty non-bolted lid with MAWSS

logo. For installation of a 4” Fire Service

Water Meter. Lid to have 2” hole for

installation of remote read receptacle and

two pick holes. 17” x 30” drop in lid to have

7”x 13” drop in reader lid and pick holes on

both drop in lid and reader lid. Lid shall not

exceed a maximum weight of 50 pounds.

Type of reader lid will be determined at

time of order.

5 12300240 Meter Box Fiberglass 36” x 60”x 36” w/3-

piece light duty non-bolted lid with MAWSS

logo. Lid to be cut in half. One Half to have

1-7/8” hole for installation of remote read

receptacle and two pick holes. Second half

to have 13”x 24” drop in lid and pick holes

on both half lid and drop in lid. Note: 13”x

24” drop in lid shall not exceed a maximum

weight of 35 pounds.

IFB 26-011 Meter Boxes and Lids with MAWSS Logo

Page 3 of 9

IFB 26-011 Meter Boxes and Lids

BID SHEET (Cont’d)

Line Lawson #

Description

6 12300250 Meter Box 48”x 78”x 48” Fiberglass w/3-

piece light duty non-bolted lid with

MAWSS logo. Lid to be cut in half. One

half to have 1-7/8” hole for installation of

remote read receptacle and two pick

holes. Second half to have 17”x 30” drop

in lid with 4”x 13” drop in reader lid and

pick holes on both half lid and drop in lid.

Note: 17”x 30” drop in lid shall not

exceed a maximum weight of 50 pounds.

7 12300280 Meter Box Lid Fiberglass 17”x 30” x 18”

with AMR hole and MAWSS logo.

Image

12 mth

usage

Unit Cost

8 12300290 Meter Box Lid Fiberglass 24”x 36” with

AMR hole and MAWSS logo.

*9 12300302 Meter Box Lid Composite 10” x 15” with

287

AMR hole, ½” Recess, Black with MAWSS

logo.

10 12300307 Meter Box w/Lid Super Jumbo 17”x 30”x

12” with AMR hole, Black, Plastic w/CI

Reader and MAWSS logo.

11 12300308 Meter Box w/Lid Jumbo, Plastic, Black, 12

x 20 x 12 with AMR hole, CI Reader, with

MAWSS logo.

IFB 26-011 Meter Boxes and Lids with MAWSS Logo

Page 4 of 9

IFB 26-011 Meter Boxes and Lids

BID SHEET (Cont’d)

Line Lawson #

12 12300309

Description

Meter Box w/Lid Super Jumbo XL 17”x

30” x 18” Black, Plastic with AMR hole,

CI Reader and MAWSS logo.

Image

*13 12300340

Meter Box w/Lid Plastic Small with AMR

hole, Black with MAWSS logo 10” x 15.

12 mth

usage

Unit Cost

651

*14 12300340-A Medium Duty Small Meter Box w/Lid,

(Alternate to with AMR hole, Black with MAWSS logo,

item #13)

Lid shall be Detectable via magnetic

location device 10” x 15”.

*Pre-approval is required for Item #’s 1, 9, 13 and 14.

Please submit specifications/drawings for pre-approval for Item #’s 1, 9, 13 and 14 prior to the bid

opening. Submittals for the four items should be sent to Rusty Lomax at rlomax@mawss.com by

February 13, 2026.

Manufacturer/Model

Delivery ARO

Payment Terms

Company Name

Address

City, State, Zip

Submitted By

Please Print

Title

Phone

Email Address

Please Print

The signer declares under penalty of perjury that she/he is authorized to sign this document and bind the company or organization to all

terms and conditions of this agreement.

Signature

Date

NOTE: Award will be made by All or None. There are no guaranteed quantities of Meter Boxes and Lids that will be purchased for this order.

Purchases will be made on an as needed basis. Purchase Order numbers are required for all purchases. No additional charges above the bid

pricing will be allowed. This includes but is not limited to Fuel Surcharges and tariffs.

IFB 26-011 Meter Boxes and Lids with MAWSS Logo

Page 5 of 9

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Annual Contract for Meter Boxes and Lids with MAWSS Logo

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