Annual Contract for Event Inflatables, Rides, Entertainment, Etc.

PURCHASING DEPARTMENT
RECREATION AND PARK COMMISSION FOR THE PARISH OF EAST BATON ROUGE
Sealed Bid 1864
Annual Contract for Event Inflatables, Rides, Entertainment, & Event
Accessories
BIDS/PROPOSALS WILL BE RECEIVED BY THE PURCHASING DEPARTMENT,
RECREATION AND PARK COMMISSION FOR THE PARISH OF EAST BATON ROUGE
6201 FLORIDA BLVD
BATON ROUGE, LOUISIANA 70806
Please read Standard Terms and Conditions for Bids/ Instructions to bidders carefully!
Bids/Proposals will be accepted until: May 18, 2026 @ 10:00 A.M. (CST)
Advertisement: The Official Journal, THE ADVOCATE of Baton Rouge
April 27, 2026 & May 4, 2026
THIS IS THE BID/PROPOSAL OF:
Company: _____________________________________________________________________
Submitted by: ____________________________________ Title: __________________________
Address:_______________________________________________________________________
Telephone Number _______________________________________
Date_______________________________
IMPORTANT: A cashier's check, certified check, or bid bond equal to 5% of the total amount of the bid is not
required.
ALL BID DOCUMENT PAGES MUST BE RETURNED
1 SB# 1864 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

Standard Terms and Conditions for Bids
INSTRUCTIONS TO BIDDERS
Bidders are urged to promptly review the requirements of these specifications, terms and conditions and submit
questions for resolution as early as possible during the bid period. Questions or concerns must be submitted in writing
to the purchasing division during the bid period. Otherwise, this will be construed as acceptance by the bidders that
the intent of the specifications, terms and conditions are clear and that competitive bids may be obtained as specified
herein. Protests with regard to the specification, terms and conditions documents will not be considered after bids are
opened.
1. Bids may be delivered by hand, mail or courier service to our physical address: BREC, ATTN: PURCHASING OFFICE,
6201 Florida Blvd., Baton Rouge, LA 70806. BREC is not responsible for any delays caused by the bidder's chosen
means of bid delivery. Bidder is solely responsible for the timely delivery of its bid. Failure to meet the bid opening
date and time shall result in rejection of the bid.
2. Electronic (refer to 4. Below) OR Paper bids will be received until the stated bid opening time, by the BREC Finance
Department/PURCHASING OFFICE, BREC Administration Building, 6201 Florida Boulevard, Baton Rouge, Louisiana.
All electronic bids will be downloaded and publicly read aloud, along with all paper bids received, immediately
after the bid closing in Room 1501 of the BREC Administration Building. Bidders or their authorized
representatives are invited to be present. No bids will be received after the stated date and time.
3. Complete bid documents are provided at no cost in electronic format at www.bidexpress.com. Bidders may
register and view complete bid documents and Instructions for Bidders at no cost. Questions about this procedure
shall be directed to Bid Express Customer Service at support@bidexpress.com . Toll free phone: (888) 352-BIDX
(2439), Phone: (352) 381-4888, Fax: (352) 381-4444, Monday through Friday, 6am - 6pm CST.
4. Electronic Bids must be submitted through www.bidexpress.com prior to the bidding deadline. Bidders utilizing
the electronic bid process are responsible for confirming that all documents are properly submitted and received
by Bid Express.
5. Paper bid forms must be submitted in a sealed, opaque envelope and endorsed with Vendor's Name, Bid Number
and Title of the project being bid for BREC sites for Recreation and Park Commission for the Parish of East Baton
Rouge. Bid form blanks must be duly filled in by the Bidder. FAX Bids are not acceptable. Bidders are cautioned
not to attach any conditions or provisions to their bids. Any foreign conditions will render the bid invalid and may
cause its rejection.
6. Bidders may attend the bid opening, but no information or opinions concerning the bid award will be given at the
bid opening or during the evaluation process. Bids may be examined after 72 hours of bid opening. Access to
information in completed files may be secured by visiting the Finance Department during normal business hours.
7. Terms and Conditions: This solicitation contains all terms and conditions with respect to the commodities and/or
bid specifications herein. Any vendor contracts, forms, terms or other materials submitted with bid may cause bid
to be rejected. Any bidder modifications to published terms and conditions of BREC bids may also cause bid to be
rejected.
8. A Purchase Order or written contract is the only binding contract to be issued against this bid. Signing of vendor's
forms is not allowed.
9. All bid prices must be typed or written in ink, unless submitted electronically through our electronic bid system.
Any corrections, erasures or other forms of alteration to unit prices should be initialed by the bidder.
10. Bid prices shall include delivery of all items FOB: Destination, or as otherwise provided.
2 SB# 1864 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

11. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.
BREC's payment terms is Net 30. Invoices are to reference the purchase order or contract number issued for each
delivery or service rendered, as this number will change on each request for product or service rendered. Invoices
are to be emailed to: accountspayable@brec.org
12. By signing the bid, the bidder certifies compliance with all Instructions to Bidders, terms, conditions and
specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually
signed in ink by a person authorized to bind the vendor. Other means of submittal is through our electronic bid
system. (See #4.)
13. BREC reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids
and waive any informalities. BREC is to award the contract to the lowest responsive bidder whose bid meets the
requirements and criteria set forth in the Invitation to Bid. BREC reserves the right to award the contract to the
next lowest bidder where the lowest bid is not responsible or otherwise unavailable to perform.
14. Prices: Unless otherwise specified by BREC in the bid, bid prices must be complete, including transportation
prepaid by bidder to destination and bid prices shall be firm for acceptance for a minimum of 30 days. If accepted,
prices must be firm for the contractual period. Bids other than FOB Destination may be rejected.
15. BREC is exempt from all state and local sales and use taxes.
16. Unless specifically called for in the solicitation, all products for purchase must be new, never previously used, and
the current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be
considered for purchase unless otherwise specified in the solicitation. The manufacturer's standard warranty will
apply, unless otherwise specified in the solicitation.
17. BREC reserves the right to cancel any contract, in accordance with purchasing rules and regulations, for cause,
including, but not limited to, the following: a) Failure to deliver within the time specified in the contract; b) Failure
of the product or service to meet specifications, conform to sample quality or to be delivered in good condition;
c) Misrepresentation by the contractor; d) Fraud, collusion, conspiracy or other unlawful means of obtaining any
contract with BREC; e) Conflict of contract provisions with constitutional or statutory provisions of State or Federal
law; f) Any other breach of contract, with ten (10) days written notice.
18. All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
19. Vendors must clearly identify bids by name, bid number and bid opening date and time on face of sealed envelope.
20. Bid Bond is NOT Required for this bid, unless otherwise stated in bid documents.
21. BREC is an Equal Opportunity Employer. The Bidder is encouraged to utilize minority participation in this contract
to the extent possible using, small disadvantaged and women-owned businesses as suppliers or subcontractors.
a. BREC strongly encourages the acquisition of goods and services from and direct participation of
disadvantaged business enterprise ("DBEs") from the State of Louisiana and Baton Rouge Region. The
term DBE as used herein means a business entity that is certified as a disadvantaged business enterprise
under the Louisiana Unified Certification Program Disadvantaged Business Enterprise ("LAUCP-DBE")
b. The DBE Program is a race- and gender-neutral programs intended to provide additional contracting and
procurement opportunities for certified small businesses and disadvantaged business enterprises by
encouraging contractors who receive state contracts to use good-faith efforts to utilize such certified
entities in the performance of those contracts.
c. BREC desires to achieve, to the greatest extent possible, commercially meaningful and useful participation
3 SB# 1864 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

by DBEs. By providing equitable opportunities for DBEs, BREC derives multiple benefits, including
contributing to the economic vitality of our communities and ensuring a broader selection of
competitively priced goods and services.
d. Bidders should present a responsible plan that provides for participation of qualified DBEs. Bidders should
clearly state DBE participation goals and their plan for implementation of the same in their proposals.
Bidders should also include information relative to the participation levels managed on other prior
projects.
e. Participation shall be counted toward meeting the contract goals only by business entities certified under
LAUCP-DBE. The direct participation goal can be achieved through direct ownership, joint venture
participation, owner/operator agreements, or sublease agreements for operations. Participation shall
include work opportunities in planning, development, construction, and operation of the Project.
22. Contract Term: The initial contract term for this bid will be twelve (12) months, upon award.
23. Renewal Terms: If mutually agreed upon by both parties, this contract may be renewed for two (2) additional
twelve (12) month periods. BREC will seek renewal from the successful contractor with sixty (60) days of
expiration of initial contract term, and thereafter, with in sixty (60) days of the expiration of subsequent renewal
contract terms.
24. If bidding other than as specified, sufficient literature should be enclosed with the bid in order to determine
quality, suitability, and compliance with the specifications.
25. Vendor is to return all pages of bid.
26. Purchase Order Numbers are required for all materials and supplies ordered by BREC. No order is to be accepted
by a vendor unless a valid Purchase Order number is obtained by BREC employees prior to purchase request,
and given to vendor. Invoices that do not have a valid Purchase Order Number listed on the invoice are not
authorized purchases and will be returned to the vendor.
27. In order to receive ACH payments, you must complete the attached ACH Vendor Payment Authorization
Agreement form. Please return the completed form with bid packet or by emailing vendors@brec.org.
28. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public
entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual
with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo
Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution
of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this
Title, professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of
Title 39 of the Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of
Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.
29. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies
must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.
30. Terms and Conditions: This bid contains all terms and conditions with respect to the purchase of the goods and/or
services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By
signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their bid
are nullified; and agrees that this contract shall be construed in accordance with this bid and governed by the laws
of the State of Louisiana as required by Louisiana Law.
4 SB# 1864 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

31. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder
certifies that their company, any subcontractors, or principals are not suspended or debarred by the general
services administration (GSA) in "Audit Requirements In Subpart F of the Office of Management and Budget's
uniform administrative requirements, cost principles, and audit requirements for federal awards" (Formerly OMB
circular a-133). A list of parties who have been suspended or debarred can be viewed via the internet at
http://www.sam.gov.
32. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced,
manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this
preference if allowed? YES NO If this preference is claimed, attach substantiating information to the
proposal to show the basis for the claim. Indicate where in Louisiana your is being obtained:
.
5 SB# 1864 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

PO# _________
PUBLISHED - LEGAL
4/27/26 & 5/4/26
BIDS TO BE OPENED:
May 18, 2026 @ 10:00 AM
NOTICE TO BIDDERS
Notice is hereby given that sealed bids will be received by the BREC- Recreation and Parks Commission for the Parish of
East Baton Rouge until May 18, 2026 @ 10:00 AM local time at 6201 Florida Boulevard, Baton Rouge, Louisiana, 70806
for:
SB XXXX - Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories
Bids received after the above specified time will not be considered. Bids will be opened immediately after proposal
opening time in Room 1501, of the Administration Building located at 6201 Florida Boulevard, Baton Rouge, LA 70806.
All interested parties are invited to be present.
Copies of the Solicitation shall be obtained from the Purchasing Division, 6201 Florida Boulevard, Baton Rouge, Louisiana,
70806, or by telephoning or emailing Dedra Fountain at 225-272-9200 ext. 1581 (Dedra.Fountain@brec.org) or Venice
Fleming at 225-272-9200 ext. 1582 (Venice.Fleming@brec.org).
The right to reject any and all proposals and to waive irregularities and informalities is reserved.
BREC is an equal opportunity employer.
All questions concerning the Solicitation must be received in accordance with the bid documents.
*Note: BREC has elected to use LaPAC, the state's online electronic bid posting and notification system, in addition to its
standard means of advertising this requirement. LaPAC is resident on State Purchasing's website at
https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/pubmain.cfm and is available for vendor self-enrollment. In that LaPAC
provides an immediate e-mail notification to subscribing bidders that a solicitation and any subsequent addenda have
been let and posted, notice and receipt thereof is considered formally given as of their respective dates of posting
dates. Though not required if receiving solicitation and addenda notices from LaPAC, BREC will mail addenda to all vendors
contacting our office and requesting to be put on our office Vendor Listing for this solicitation.
Complete bid documents are available in electronic format at www.bidexpress.com. Questions about this procedure
shall be directed to Bid Express Customer Service at support@bidexpress.com. Toll free phone: (888) 352-BIDX (2439),
Phone: (352) 381-4888, Fax: (352) 381-4444, Monday thru Friday, 6am - 6pm CST.
BREC reserves the right to reject any or all bids for just cause as allowed by LSA-R.S. 38:2214.
RECREATION AND PARK COMMISSION
FOR THE PARISH OF EAST BATON ROUGE
_____________________________________
/s/ Janet Simmons, Interim Superintendent
THE ADVOCATE
BATON ROUGE, LOUISIANA
To be Published Two Times: April 27, 2026; May 4, 2026
6 SB# 1864 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

BID DUE DATE & TIME
Recreation and Park Commission for the
INVITATION TO BID May 18, 2026
Parish of East Baton Rouge
10:00 A.M. CST
TITLE: Sealed Bid 1864 RETURN BID TO:
SB 1864- Annual Contract for Event Inflatables, Rides, PURCHASING DEPARTMENT
& Entertainment RECREATION AND PARK COMMISSION FOR THE
PARISH OF EAST BATON ROUGE (BREC)
File No: 6201 Florida Blvd
Baton Rouge, LA 70806
Ad Dates: Inquiries to be directed to:
April 27, 2026 and May 4, 2026 Dedra Fountain or Venice Fleming
Telephone - 225-272-9200, Ext. 1581/1582
Fax - 225-273-6406
Email: Dedra.Fountain@brec.org / Venice.Fleming@brec.org
VENDOR NAME MAILING ADDRESS
REMIT TO ADDRESS CITY, STATE, ZIP
TELEPHONE No. FAX No. E-MAIL
FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE
AUTHORIZED SIGNATURE PRINTED NAME
ENUMERATE ADDENDA RECEIVED (if any) __________________________
ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID
The above signature on this document certifies that bidder has carefully examined the instructions to bidders,
terms and specifications applicable to, and made a part of this solicitation. By submission of this document, bidder
further certifies that the prices shown are in full compliance with the conditions, terms and specifications of this
solicitation.
No alterations, changes or additions are allowed on this solicitation, and no additional information, clarifications
or other documents are to be included unless specifically required by the specification. Any errors in extensions
of prices will be resolved in favor of unit prices submitted.
7 SB# 1864 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

SCOPE OF WORK
SB# 1864
Annual Contract for Greenwood Community Park Specialized Landscape Maintenance
The purpose of this Invitation to Bid is to procure pricing for inflatables, rides, and entertainment. Pricing should
include all costs including but not limited to the cost of delivery, setup, staff attendants, breakdown, mileage, etc.
GENERAL PERFORMANCE STANDARDS FOR ALL WORK
* Appearance: All rentable items should be clean and in excellent working order.
* Attendants: Should be present at the rentable item to ensure they are properly utilized for use (occupancy,
footwear, safety, etc.).
* Damage: The contractor will be responsible for any damage they incur to plants, property, etc.
BREC DEPARTMENTS UTILIZING SCOPE:
* Recreation (various parks/addresses - TBD per event)
* Zoo (Delivery Address: Greenwood Community Park - 13350 Scotland-Zachary Highway, Baker, LA 70714)
* Partnership & Development (various parks/addresses - TBD per event)
A. The following items are included and currently used for events. (If multiple options with varying prices, please
provide price sheet)
* Item 1: Bounce Houses Small (13'x13') - Include all themes including generic, holiday, and/or seasonal
* Item 2: Bounce Houses Medium (15'x15') - Include all themes including generic, holiday, and/or seasonal
* Item 3: Bounce Houses Large (17'x17) - Include all themes including generic, holiday, and/or seasonal
* Item 4: Bounce & Slide Combo Small (15' to 20' long) - Include all themes including generic, holiday, and/or
seasonal
* Item 5: Bounce & Slide Combo Large (20'+ long) - Include all themes including generic, holiday, and/or
seasonal
* Item 6: Toddler Inflatables Small
* Item 7: Toddler Inflatables Medium
* Item 8: Toddler Inflatables Large
* Item 9: Water Slides 15' - Include all themes
* Item 10: Water Slides 18' - Include all themes
* Item 11: Water Slides 22' - Include all themes
* Item 12: Water Slides 24' - Include all themes
* Item 13: Water Slides 27'+ - Include all themes
* Item 14: Interactive Entertainment Small (Ex. Larger lawn games like Jenga, Cornhole, Connect 4, etc.)
* Item 15: Interactive Entertainment Medium (Ex. Inflatable basketball, Inflatable whack a mole, Inflatable Axe
Toss, Inflatable Ring Toss, Inflatable Joust ring, Small Inflatable Obstacle Course, Inflatable snow globes, etc.)
* Item 16: Interactive Entertainment Large (Ex. Giant obstacle courses, Inflatable Mini Golf, etc.)
* Item 17: Sidewalk type train
Must be ADA accessible
o
* Item 18: Dunk Tank
* Item 19: Rock Climbing Wall
* Item 20: Mechanical Bull
* Item 21: Jump & Duck Inflatable - Include all themes including generic, holiday, and/or seasonal
* Item 22: Inflatable Mazes - Include all themes including generic, holiday, and/or seasonal
* Item 23: Carnival Ride - Ferris Wheel
* Item 24: Carnival Ride - Chair Swings
* Item 25: Carnival Ride - Bungee Trampoline
8 SB# 1864 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

* Item 26: Magician
* Item 27: Caricature Artist
* Item 28: Face Painters
The following items are contingency items that may/may not be used for events but must be quoted (if
multiple options with varying prices, please provide price sheet):
* Item 1: Skating Rink Small
* Item 2: Skating Rink Medium
* Item 3: Skating Rink Large
* Item 4: Air brush tattoo Artist
* Item 5: Balloon Artist
* Item 6: Professional DJ
* Item 7: Barricades
* Item 8: Tents
* Item 9: Heating Towers
* Item 10: Carnival Ride - Others (swing type, Tilt-a-whirl, etc.)
PRICING SHEET
SB# 1864
Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories
Item Rentable Item Approx. Size Hourly Cost w/ Daily Cost w/
Attendant Attendant
1 Bounce Houses Small 13x13
2 Bounce Houses Medium 15x15
3 Bounce Houses Large 17x17
4 Bounce & Slide Combo Small 15' to 20' Long
5 Bounce & Slide Combo Large Longer than 20'
6 Toddler Inflatables Small
7 Toddler Inflatables Medium
8 Toddler Inflatables Large
9 Water Slides 15'
10 Water Slides 18'
11 Water Slides 22'
12 Water Slides 24'
13 Water Slides 27'+
14 Interactive Entertainment
Small
15 Interactive Entertainment
Medium
9 SB# 1864 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

16 Interactive Entertainment
Large
17 Sidewalk type train
18 Dunk Tank
19 Rock Climbing Wall
20 Mechanical Bull
21 Jump & Duck Inflatable
22 Inflatable Mazes
23 Carnival Ride - Ferris Wheel
24 Carnival Ride - Chair Swings
25 Carnival Ride - Bungee
Trampoline
26 Magician
27 Caricature Artist
28 Face Painters
Contingency Items
Item Rentable Item Approx. Size Hourly Cost w/ Daily Cost w/
Attendant Attendant
C1 Skating Rink Small
C2 Skating Rink Medium
C3 Skating Rink Large
C4 Air brush tattoo Artist
C5 Balloon Artist
C6 Professional DJ
C7 Barricades
C8 Tents
C9 Heating Towers
C10 Carnival Ride - Others
Please bid on the items your company can perform. Please mark your bid "No Bid" on the items your company cannot
perform.
Contract Term: The initial contract term for this bid will be June 1, 2026 through December 31, 2027, or upon award,
whichever is later. Renewal Terms: If mutually agreed upon by both parties, this contract may be renewed for two (2)
10 SB# 1864 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories