Annual Contract for Cloud Records System for Land and Vital Records and Maintenance
| Agency: | Tarrant County |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 7, 2025 |
| Due Date: | Apr 1, 2025 |
| Solicitation No: | F2025095 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
| Type | Request for Proposals |
| Status | Issued |
| Number | F2025095 (Annual Contract for Cloud Records System for Land and Vital Records and Maintenance) |
| Issue Date & Time | 2/7/2025 07:30:02 AM (CT) |
| Close Date & Time | 4/1/2025 02:00:00 PM (CT) |
| Question Cut Off Date | 2/20/2025 12:00:00 PM (CT) |
| Notes |
Tarrant County Clerk is seeking a qualified vendor to provide a cloud-based records management system to support their land records, vital records, and passport operations. The desired system is a Commercial-Off-the-Shelf (COTS) solution.
1. CONTRACT TERMS: Vendor(s) will be awarded
a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for three (3) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for three (3) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind
its option or seek a new solicitation.
|
| Name | Elaine Johnson, Senior Contracts Administrator |
| Address |
100 E Weatherford St
Suite 303 Fort Worth, TX 76196-0103 USA |
| Phone | (817) 212 x7549 |
| Fax | (817) 212 x7549 |
| ekjohnson@tarrantcountytx.gov |
| Document name | Format | ||
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Bid Invitation
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Acrobat / PDF | BINVAVL | 8139246 |
| File Name | Description | File Size | ||
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F2025095 - SCOPE OF WORK.pdf
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Scope of Work | 201 KB | 309757 | 6467946 |
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County Clerk Cloud Records System RFP Attachment A.xlsx
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Requirements - to be completed and uploaded as part of response. | 42 KB | 309757 | 6467826 |
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TC_General_Terms_and_Conditions091724.pdf
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Tarrant County General Terms and Conditions (9/17/2024) | 89 KB | 309757 | 6288062 |
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TC_Special_Terms_and_Conditions_Standard091724.pdf
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TC_Special_Terms_and_Conditions_Standard(09/17/2024) | 81 KB | 309757 | 6288054 |
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TC_HUB_Policy053123.pdf
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Tarrant County HUB Policy (5/31/23) | 201 KB | 309757 | 5365367 |
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Deficiencies and Deviations Form.pdf
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Deficiencies and Deviations Form | 66 KB | 309757 | 6463938 |
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