Annual Contract for Black and White Copier System and Maintenance

Agency:	Tarrant County
State:	Texas
Type of Government:	State & Local
NAICS Category:	532420 - Office Machinery and Equipment Rental and Leasing 811212 - Computer and Office Machine Repair and Maintenance
Posted Date:	Apr 11, 2025
Due Date:	May 8, 2025
Solicitation No:	F2025122
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Bid Documents:	Please Login to View Page

Bid Information

Type	Invitation for Bid
Status	Issued
Number	F2025122 (Annual Contract for Black and White Copier System and Maintenance)
Issue Date & Time	4/11/2025 07:30:02 AM (CT)
Close Date & Time	5/8/2025 02:00:00 PM (CT)
Question Cut Off Date	4/24/2025 12:00:00 PM (CT)
Notes	Tarrant County is requesting bids for the purchase and maintenance services of a Black and White Copier System for the Reprographics Division. The specifications are based on a Ricoh Pro8420s. Maintenance service base fee, security service fee, and click fee are billed monthly. Technicians must be available during normal business hours of 8:00 a.m. – 5:00 p.m., CST, Monday – Friday for technical support. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.