Annual Central Plant Mechanical Equipment Preventive Maintenance Services
| Agency: | Alachua County |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Aug 25, 2026 |
| Due Date: | Sep 2, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Project ID:
Title: Annual Central Plant Mechanical Equipment Preventive Maintenance Services
Addenda: 2
Release Date: 7/15/2026
Due Date: 9/2/2026
Post Information
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No
Summary
The Alachua County Facilities Management Department is responsible for maintaining the safety, reliability, and operational performance of building systems across County-owned facilities. These systems are critical to supporting daily operations, life safety functions, public services, and regulatory compliance. Timely maintenance, upgrades, and repairs are essential to ensure uninterrupted service and long-term asset preservation.
To support these objectives, the County is seeking qualified, licensed, and experienced contractors to provide annual Central Plant Mechanical Equipment Preventive Maintenance Services throughout County-owned facilities.
Under the resulting contract, the Contractor(s) will furnish all labor, supervision, materials, equipment, and incidentals necessary to perform the services described in the Scope of Services.
This solicitation is issued as an Invitation to Bid (ITB) for annual services. The resulting contract will provide ongoing services for a defined term, with work performed on an as-needed basis in accordance with the contract documents.
The resulting contract will be administered in accordance with the pricing and delivery structure identified in this solicitation and will support the County’s commitment to safety, quality workmanship, cost control, and operational continuity.
Background
Location: Alachua County is located in North Central Florida. The County government seat is situated in Gainesville. Gainesville is located 70 miles southwest of Jacksonville, 129 miles southeast of Tallahassee, 140 miles northeast of Tampa - St. Petersburg and 109 miles northwest of Orlando. Alachua County has a population of over 250,000 and a regional airport. The County itself consists of a total area of 969 square miles.
Form of Government: Alachua County is governed by a Board of five (5) elected County Commissioners and operates under the established County Manager Charter form of government. In addition to the five County Commissioners, there are five elected Constitutional Officers: Supervisor of Elections, Sheriff, Clerk of the Court, Tax Collector, and the Property Appraiser. The Alachua County Attorney also reports to the Board.
Timeline
All vendors intending to participate and submit a bid are required to complete a soft background check prior to being granted access to secure areas.
To initiate the background check, vendors must contact Administrative Specialist of Security Operations, Beverlee Carter at: (352) 491-4509 between the hours of 0800-1600 or you can email her at bcarter@alachuasheriff.org .
B Carter will need to be provided with the name of the vendor, the best point of contact with a phone number, and the number of individuals expected to be present at the pre-bid meeting. Once the deadline for submission has been reached, B Carter will provide the list to the sergeants responsible for vendor building access and they will make contact with the provided points of contact to receive the necessary information.
The simplest way to complete the process would be to have the points of contact scan and email a copy of the driver’s licenses of the individuals that will need to have access to the secure facility and separately, provide their social security number over the telephone in order to keep it off the public domain.
Deadline: No later than July 24, 2026
Please note that failure to complete the required background check by the stated deadline will result in the vendor being deemed ineligible to participate in the Mandatory Pre‑Bid Meeting.
The scheduled solicitation opening will occur via Zoom during a public meeting; the information to join is provided below. Attendance (live viewing) of the proposals opening is not required.
Join Zoom Meeting
https://alachuacounty-us.zoom.us/j/87802786974?pwd=ii3kK5yOdz4m42EyOrENoYfX9G87wq.1
Meeting ID: 878 0278 6974
Passcode: 581222
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Join instructions
https://alachuacounty-us.zoom.us/meetings/87802786974/invitations?signature=1J2hqRmLm122SztMEmb5eqdWpfjKtjG_s28_mdhAyvM
If you have a disability and need an accommodation in order to participate, please contact the Alachua County ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the event. If you are unable to notify the Office prior to the event, please inform an Alachua County employee that you need assistance. TDD/TTY users, please call 711 (Florida Relay Service).
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See Also
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