Annual Auxiliary Pump Maintenance

Agency:	Mobile Water Service System(MAWSS)
State:	Alabama
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Jan 26, 2026
Due Date:	Jan 29, 2026
Solicitation No:	IFB 26-001
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Bid Documents:	Please Login to View Page

Contract or Solicitation Number IFB 26-001
Solicitation Description

Contract Period: 04/01/2026 through 03/30/2027 with two 1-year extension options

A mandatory Pre-Bid meeting will be held between representatives of Contractor and representatives of MAWSS prior to the bid opening. The mandatory Pre-Bid is scheduled for 9:00 a.m. January 21, 2026, in the MAWSS Operations Center Board Room located at 4725 Moffett Road at the Customer Service entrance.

Addendum 1 posted on 01/26/2026.
Opening Date January 29th 2026
Contact Terry Herman: (251) 378-3510 or (251) 689-6962 or therman@mawss.com
Jason Gault: (251) 263-8306 or (251) 377-9581 or jason.gault@kimley-horn.com
Solicitation Document(s)

ifb-26-001-auxiliary-pump-maintenance-annual-final-draft.pdf

addendum-1-ifb-26-001-auxiliary-pump-maintenance-annual.pdf

Attachment Preview

Joyce Sawyer, Buyer II

(251) 694-3110 Office

jasawyer@mawss.com

INVITATION FOR BID

January 7, 2026

Mobile Area Water and

Sewer System

4725 Moffett Rd.

Mobile, AL 36618-2236

PO Box 180249

Mobile, AL 36618-0249

INVITATION FOR BID NUMBER

NAME OF BID

BIDS WILL BE RECEIVED AT

MANDATORY PRE-BID MEETING

BID OPENING DATE

BID CLOSING TIME

AWARD WILL BE MADE BY

CONTRACT PERIOD

ADDITIONAL INFORMATION CONTACT:

APPLICABLE SDP POLICY

26-001

Annual Auxiliary Pump Maintenance

MAWSS Purchasing Bid Box

Donaghey Business Entrance

4725 Moffett Road

Mobile, AL 36618

If sending bids by UPS/Fed, deliver to Warehouse:

1610 Shelton Beach Rd. Ext. Mobile, AL 36618

PO Box 180249

9:00 am on January 21, 2026 in the Operations Center Board Room

January 29, 2026

10:30 am Central Time

Total Cost

4/1/26 through 3/30/27 with two 1-year extension options

Terry Herman (251) 378-3510 or (251) 689-6962 therman@mawss.com

Jason Gault (251) 263-8306 or (251) 377-9581 jason.gault@kimley-horn.com

NONE

Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions

received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the

words “IFB 26-001 Annual Auxiliary Pump Maintenance” or “IFB 26-001 NO QUOTE.” Facsimile or email bids will not be

accepted.

All bids must be submitted on the attached forms or your bid will be disqualified. Bidder shall furnish all the information

required by the solicitation. The bidder’s name must be typed or printed on the bid sheet and signed by the bidder or

appropriate authorized executive officer of the bidder’s company. Bidders must initial any changes or erasures. Bidders should

retain a copy of bids for their records.

Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying

the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result

in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements.

All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all

prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right

to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at

any time, if deemed by MAWSS to be in MAWSS’s best interest.

A Purchase Order and this “Invitation for Bid” with “Specifications,” “Conditions,” “Bid Form,” signed by the successful bidder’s

authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the

Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be

purchased.

IFB 26-001 Annual Auxiliary Pump Maintenance

Page 1 of 18

IFB 26-001 Annual Auxiliary Pump Maintenance

CONDITIONS

The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for Annual Auxiliary Pump Maintenance

in our Purchasing Department Bid Box located in the Business Entrance at 4725 Moffett Road, Mobile, AL 36618 no later than

10:30 a.m. local time on January 29, 2026. Bids will be opened immediately after bid closing time in the Operations Center

Board room located at the Customer Service entrance. Award will be by Total Cost. The bidder offers and agrees, if this bid is

accepted, to furnish the items as defined in the specifications for the unit price set opposite each item. All items/services shall

be delivered to the job site as specified.

A mandatory Pre-Bid meeting will be held between representatives of Contractor and representatives of MAWSS prior to the

bid opening. The mandatory Pre-Bid is scheduled for 9:00 a.m. January 21, 2026, in the MAWSS Operations Center Board

Room located at 4725 Moffett Road at the Customer Service entrance.

A General Contractors license is required if the total value of the bid submitted is over $50k.

This contract shall cover a period of one (1) year with the option to renew for two 1-year extensions at the same price, if agreed

to in writing by both parties and approved by the Board.

All items provided shall be for commercial use and for the purposes reflected in the contract documents. No bid on closed out

or discontinued item(s) will be accepted. Item(s) that have a determinable shelf life must be disclosed at the time of bid

submittal.

MAWSS shall not be committed to the purchase of a pre-established minimum quantity for any one item or service.

Bidder understands and agrees that MAWSS reserves the right to reject any or all bids and waive any informalities or

irregularities in the bid or in the bidding.

Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the

scheduled closing time for receiving bids.

A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,

division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit

prices shall not be changed.

It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or

changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any of the other bid

documents. Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.

Invoicing Requirements: MAWSS is requiring additional information for all work performed and services provided. On the

vendor’s invoice for payment should be a detailed listing of work performed, services provided, dates completed, locations

involved and any other pertinent information needed to verify the work and/or services were completed in accordance to the

bid specs. This additional information can be supplied in the form of detailed invoices, work orders, checklists or any other

documents used to track the work performed or services provided but details must be included on the actual invoice. A copy

of the invoice and these additional details must be sent to the “ADDITIONAL INFORMATION CONTACT” found on Page 1 of the

bid documents and a copy emailed to Accounts Payable at AcctsPayable@mawss.com.

END OF CONDITIONS

IFB 26-001 Annual Auxiliary Pump Maintenance

Page 2 of 18

IFB 26-001 ANNUAL AUXILIARY PUMP MAINTENANCE

PROPOSAL

TO: BOARD OF WATER AND SEWER COMMISSIONERS OF THE CITY OF MOBILE,

ALABAMA

Submitted:____________________(Date)

The undersigned, as Bidder, hereby declares that he has examined the site of the Work and informed himself fully

in regard to all conditions pertaining to the place where the Work is to be done; that he has examined the Plans

and Specifications for the Work and all Contract Documents relative thereto, and has read the Board's Standard

Specifications and all General Conditions and Special Provisions furnished; and that he has satisfied himself

relative to the Work to be performed.

The Bidder proposes and agrees, if this Proposal is accepted, to contract with the Board of Water and Sewer

Commissioners of the City of Mobile, Alabama, in the form of contract specified to furnish all materials,

equipment, machinery, tools, apparatus, means of transportation and labor necessary to complete the following

Work:

2026 Annual Contract for

Annual Auxiliary Pump Maintenance

in full and complete accordance with the shown, noted, described and reasonably intended requirements of the

Plans, Specifications and all other Contract Documents to the full and entire satisfaction of the Board of Water

and Sewer Commissioners of the City of Mobile, Alabama with a definite understanding that no money will be

allowed for extra work except as set forth in the attached General Conditions and other Contract Documents for

the lump sum or unit prices listed opposite each item.

It is agreed that the description under each item, being briefly stated, implies, although it does not mention, all

incidentals and that the prices stated are intended to cover all such work, materials and incidentals as constitute

Bidder's obligations as described in the Specifications and any details not specifically mentioned, but evidently

included in the Contract shall be compensated for the item in which it most logically is included.

The quantities for bid items listed on the Proposal sheet are estimated quantities only for the purpose of comparing

bids. Any differences between these estimated quantities and actual quantities required for this Contract shall not

be taken as a basis for claims by the Contractor for extra compensation. Compensation will be based on the lump

sum or unit prices and actual construction quantities.

The Bidder further proposes and agrees hereby to commence the Work with an adequate force, plant and equipment

at the time stated in the notice to the Contractor from the Engineers to proceed, and fully complete performance

within two hundred seventy (270) consecutive calendar days from and after the date stated in said notice.

The undersigned further agrees that, in case of failure on his part to execute the said Contract and the bond within

10 consecutive calendar days after written notice being given of the award of the Contract, the check or bid bond

in the amount of 5 percent of this bid, not to exceed $1,000, accompanying this bid, and the monies payable thereon,

shall be paid into the funds of the Board of Water and Sewer Commissioners of the City of Mobile, Alabama as

liquidated damages for such failure; otherwise the check or bid bond accompanying this Proposal shall be returned

to the undersigned.

IFB 26-001 Annual Auxiliary Pump Maintenance

Page 3 of 18

IFB 26-001 ANNUAL AUXILIARY PUMP MAINTENANCE

PROPOSAL

CONTRACTOR’S LICENSE No. _________________________________________

KNOW ALL MEN BY THESE PRESENT THAT WE:

______________________________________________________________________

(Name of Contractor)

______

_____________________________________________________________________

(Address)

______

and ______________________________________________________________________________ ___

(Name of Surety/Bank)

(Address)

are held and firmly bound unto The Board of Water and Sewer Commissioners of the City of Mobile, Alabama, as Obligee, in the full

and just sum of:

__________________________________________________dollars ($

) of

lawful money of the United States, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors,

administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the said Principal is herewith submitting its Proposal for: ANNUAL AUXILIARY PUMP MAINTENANCE

The condition of this obligation is such that, if the aforesaid Principal shall be awarded the Contract, the said Principal will, within the

time required, enter into a formal Contract, and give a good and sufficient bond to secure the performance of the terms and conditions

of the Contract, then this obligation to be void; otherwise, the Principal and the Surety will pay unto the Obligee in the full amount of

the proposal guarantee, five percent (5%) of the bid amount, not to exceed $1,000, as liquidated damages for such default.

SIGNED, SEALED AND DELIVERED ON

Witness as to Principal:

_______________________________

Date

Name of Contracting Firm

By:

Title:

Name of Surety

By: _________________________________

Title: _______________________________

_______

BIDS WILL NOT BE CONSIDERED UNLESS BID BOND IS SIGNED BY THE PRINCICPAL AND SURETY, OR IN LIEU THEREOF, A

CERTIFIED CHECK OR IRREVOCABLE UNCONDITIONAL LETTER OF CREDIT FROM YOUR BANK MUST ACCOMPANY THE

PROPOSAL.

IFB 26-001 Annual Auxiliary Pump Maintenance

Page 4 of 18

IFB 26-001 ANNUAL AUXILIARY PUMP MAINTENANCE

SCOPE OF WORK

The contract shall cover a period of one (1) year, with a minimum of two (2) visits per site during the contract. Visits shall be

classified as an Inspection or Preventative Maintenance (PM).

MAWSS will allow access to the premises housing the units for the purpose of performing the inspections/services during

normal working hours. Visits shall include a qualified service technician with service vehicle, accompanied by a MAWSS

representative.

Inspections:

Auxiliary Pump Inspections

Inspections shall be performed annually for each site. The inspection shall include, but may not be limited to, a thorough

examination of the pump, engine, priming package, mechanical seals, bearing bracket, and compressor. A complete list of the

items that must be inspected is included in the Auxiliary Pump Inspection and Maintenance Checklist.

As part of the inspection, the unit shall be operated through one complete pump start and stop cycle to ensure all systems are

functioning properly. The MAWSS representative will operate existing primary pumps as required to allow testing to be

performed. On higher flow stations where the auxiliary pump is able to complete a start/stop cycle, the pump will be started

and monitored for a period of not less than 30 minutes.

Any deficiencies found shall be brought to the attention of the appropriate MAWSS representative immediately so repairs can

be authorized. No work shall be conducted outside the scope of this contract without proper MAWSS authorization and the

issuance of a purchase order. A written quote must be provided as part of the MAWSS purchasing policy before a purchase

order can be provided. A detailed report of the inspection, based on the Auxiliary Pump Inspection and Maintenance Checklist,

shall be completed and submitted to the MAWSS representative.

Portable Auxiliary Pump Inspections

In addition to the applicable inspection items for stationary pumps mentioned above, the following shall be inspected on

portable auxiliary pumps:

• Inspect and lubricate coupler (on ball type units)

• Inspect tow chains and hooks;

• Inspect lubricate and exercise tongue jack for proper operation;

• Inspect tires, rims, lugs and grease cap for proper operation;

• Inspect bearings for excess play;

• Inspect brake and turn signal lights.

PM (Preventive Maintenance):

Preventative maintenance (PM) shall be performed annually for each site six (6) months after the Inspection. The PM shall

include all items listed in the inspection plus the changing of all fluids and filters such as the engine oil filter. Change the jacket

water with approved antifreeze and DCA (diesel coolant additive) during the first PM of the contract period. Test antifreeze

and inform MAWSS representative of deficiencies during inspections and PMs afterwards. Upon completion of the PM, the unit

shall be operated through one complete pump start and stop cycle to ensure all systems are functioning properly.

Any deficiencies found shall be brought to the attention of the appropriate MAWSS representative so repairs can be authorized

under a new purchase order. A detailed report of the inspection and PM performed, based on the Auxiliary Pump Inspection

and Maintenance Checklist, shall be completed.

IFB 26-001 Annual Auxiliary Pump Maintenance

Page 5 of 18

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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