ANIMAL SHELTER IMPROVEMENTS

ANIMAL SHELTER IMPROVEMENTS
INVITATION TO BID
Sealed bids will be received, opened, and read aloud in public session for ANIMAL SHELTER
IMPROVEMENTS for the CITY OF JASPER, ALABAMA, at 11:00 A.M. on Monday,
May 18th, 2026, at the Jasper City Hall located at 121 17th Street West, Jasper, Alabama 35501.
The successful bidder and subcontractors will be required to obtain a business license from the
City to operate within the City Limits. Bid specifications may be obtained from Jasper City Hall,
121 17th Street West, Jasper, Alabama, Monday through Friday from 8:00 a.m. until 4:00 p.m., or
downloaded from the City's website at www.jaspercity.com.
Sealed bids may be mailed or delivered directly to the City of Jasper prior to the public opening.
All sealed bids must be clearly and legibly marked "SEALED BID," the bidder's name, the name
of the bid, and the opening date and time. Contact the Purchasing Agent at (205) 385-7968 or
jcook@jaspercity.com with any questions.
Sealed bids must be mailed to the following address:
City of Jasper
Attention: Purchasing Agent
P.O. Box 1589
Jasper, Alabama 35501
Or hand delivered to:
Jasper City Hall
Attention: Purchasing Agent
121 17th Street West
Jasper, Alabama 35501
Be advised that overnight delivery by express or courier to Jasper, AL is not guaranteed. Emailed
bids will not be accepted.
The lowest responsive, responsible bid will be accepted with key consideration based upon best
value and benefit to the public. The City of Jasper reserves the right to reject all bids, to waive
any irregularity in the bids received, and to accept or reject any items of the bid for the benefit of
the public. No conditional bids will be accepted. No bid may be withdrawn for a period of thirty
(30) days after the scheduled closing date and time for the receipt of bids. THE CITY OF
JASPER, ALABAMA.
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CITY OF JASPER
ANIMAL SHELTER IMPROVEMENTS
SPECIFICATIONS
SCOPE:
The City of Jasper, AL is seeking proposals for the upgrade and improvement of its existing
animal shelter located at 2302 Birmingham Avenue, Jasper, AL 35501. Qualified General
Contractors are requested to provide bids to ensure the work is completed in accordance with the
specifications and standards outlined in the document, including those related to plumbing,
HVAC, electrical, painting, roofing, and several other miscellaneous repairs to door frames,
walls, cages, and posts.
The bidder may visit (by appointment only) the site location. Contact the Purchasing Agent,
Jessica Cook at (205) 385-7968 to schedule an appointment.
The exhibited specifications for each type of work are listed below and described in the following
pages:
-EXHIBIT A: PLUMBING
-EXHIBIT B: HVAC
-EXHIBIT C: ELECTRICAL
-EXHIBIT D: PAINTING
-EXHIBIT E: ROOFING
-EXHIBIT F: MISCELLANEOUS REPAIRS
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EXHIBIT A
PLUMBING
-Replace faucet in hallway.
-Supply faucet.
-Install new shutoff valves for hallway sink.
-Replace main line from dog wash to main stack.
-Replace washing machine connections and washer box.
-Install new sewer clean out on washer stack.
-Saw cut concrete where dogs are stationed near sides of the building from front to back on each
side.
-Take right side of building through the back door and tie to drain outside.
-Cut old drain outside and install a gate.
-Install new drain stub ups in the outside section where cut.
-Install grates outside where new drains will be placed.
-Install new grates on the inside sections.
-Install (4) new stub ups on each side for drains inside where cut.
-Upsize drains to carry animal waste correctly.
-Stub up a drain to catch the back door gutter.
-Saw cut concrete outside the front door on the right side of the building. Install a grate for water
to travel to gravel instead of inside under door.
-Install and supply metal grates for drainage.
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EXHIBIT B
HVAC
HVAC Design and Installation
-(Qty 1) Bosch 15 seer 3-ton split heat pump (Or equivalent)
-(Qty 1) Bosch 15 seer 2-ton eplit heat pump (Or equivalent)
-(Qty 1) Bosch 15 seer 2-ton split heat pump (Or equivalent)
-(Qty 3) Reme Halo (Or equivalent) ultraviolet light for mold, mildew, and bacteria.
-(Qty 3) Energy Recovery Ventilator (Or equivalent)
-(Qty 3) IO HVAC filter change alert.
EXHIBIT C
ELECTRICAL
-Repair documented electrical issues.
-Security Cameras
EXHIBIT D
PAINTING
Exterior - Main Building:
-Pressure wash all surfaces to remove dirt, mildew, and contaminants.
-Scrape and sand all peeling and failing paint.
-Prime all exposed block and repaired areas.
-Caulk joints, cracks, and penetrations as needed.
-Apply (2) coats of high-quality exterior coating to all block walls.
-Prep and paint fascia, soffits, and trim.
Exterior - Trailer:
-Clean and prep metal siding.
-Apply bonding primer where required.
-Apply (2) finish coats to match main building.
Interior - Walls Only:
-Light prep of all wall surfaces.
-Patch minor imperfections.
-Apply (1) coat of interior wall paint to:
-Lobby (12 X 16)
-Second Lobby (10 X 12)
-Clinic (9 X 9)
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EXHIBIT E
ROOFING
Low-Slope Roof Replacement - TPO Roofing System Installation
-Remove and dispose of two (2) existing layers of roofing material down to the roof decking.
-Remove all associated flashings, edge metals, and components as required.
-Inspect roof decking after tear-off and replace any rotted or compromised sections as needed.
-Rotted decking replacement.
-Install polyisocyanurate (ISO) insulation board (2") over roof decking.
-Installed per manufacturer specifications with proper fastening/adhesion
-Install TPO single-ply roofing membrane (60 mil) terminating under metal drip edge installed
around roof perimeter.
-All seams heat-welded for watertight integrity.
-Flash all penetrations and transitions.
-Includes HVAC curb flashing using TPO materials (3 HVAC units).
-All flashing installed per manufacturer specifications.
-Final clean-up and inspection to ensure proper installation and drainage.
-On-site dumpster provided for all project-related debris disposal.
Fascia Repair: Remove and replace fascia around entire perimeter of the roof.
EXHIBIT F
MISCELLANEOUS
-Repairing all cages and replacing damaged posts.
-Repairing all block walls.
-Framing gable on front door.
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PROJECT SCHEDULE AND MILESTONES:
Project must begin within thirty (30) days of bid award and be completed within ninety (90) days.
MINIMUM REQUIREMENTS FOR PARTICIPATION:
1. Workmen's Compensation and General Liability Insurance (Preferred).
2. Each bidder must supply with the bid a certificate signifying the contractor has one of the
following coverage:
a. City waiver of injury/damages.
b. Warranty and guarantee of products/services.
3. (2) Letters of reference from customers.
4. Bidder shall have a minimum of five (5) years of experience of similar or greater
complexity to those identified in this bid.
5. Bidder should provide proof that the contracting firm has and will maintain a permanent
fabrication, service and support facility within sixty (60) miles of the project site.
6. Successful vendor shall maintain in force at its own expense all insurance required by any
applicable federal, state or local statues, laws, rules or regulations. Vendor shall obtain any and
all federal, state and local permits and licenses required to execute the contract as described.
Vendor further agrees to abide by all applicable federal, state and local codes, regulations statues,
ordinances and laws including but not limited to Equal Employment, Anti-Discrimination,
Immigration, Wage and Salary, Drug Free Workplace and Disability. The vendor must maintain
all necessary licenses, permits and insurance for the entire of this contract.
7.
a. All bidders submitting Bids in excess of $100,000.00 must be properly licensed
as a General Contractor under the provisions of Title 34, Chapter 8, Code of Alabama,
1975, and must show evidence of such license before bidding or the bid will not be
considered to be responsive.
b. All bidders submitting Bids for this project must hold a current and valid license
issued by the Alabama Licensure Board for General Contractors.
c. The bidder shall show evidence of such licensure by clearly displaying his or her
current license number on the outside of the sealed envelope in which the proposal
is delivered. In addition, Bids shall be clearly identified on the exterior of the
package with the bidder's name, address, the Bid number, the name of the project
being bid, and time and place of the bid opening. Furthermore, a copy of your
license, indicating that you are qualified to bid on this work, must be submitted with
your Bid Proposal.
d. The bidder must list the subcontracting company chosen for each exhibit along
with each subcontractor's state licensing information (HVAC, Electrical, Master
Plumbers, General Contractor, etc.). For an individual job over $100,000, subcontractors
will be required to provide proof of an Alabama General Contractor license.
The relationship of the Vendor and its employees to the City is that of independent contractors
and not of employees of the City. Vendor and its employees shall not be entitled to any benefits
that accrue to an employee of the City and shall not be covered by Workers' Compensation,
leave, retirement, and group health insurance.
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The City reserves the right to waive minor variances from the specifications, provided these
differences do not violate the specification intent, materially affects the operation for which the
item or items are being purchased, nor increase the estimated maintenance and repair cost to the
City.
The City reserves the right to terminate this agreement with seven (7) calendar days written
notice for:
(1) Failure to perform in a manner deemed acceptable to the City,
(2) Convenience, without cause and without prejudice to any right or remedy, whenever
the City determines that such termination is in the best interest of the City.
(3) Failure to maintain the above-mentioned insurance.
Bid will be awarded to the lowest responsive and responsible bidder. The determination
of lowest responsive and responsible bidder may involve all or some of the following
factors: price, conformity to specifications, financial ability to meet the contract, previous
performance, facilities and equipment, availability of repair parts, experience, delivery
promise, compatibility as required, other costs, or other objective and accountable factors
which are reasonable.
BID BOND AND SALES TAX EXEMPTION REQUIREMENTS (see attached forms)
BID BOND REQUIREMENTS
a. Each bid must be accompanied by cash, certified check of the Bidder, or a bid
bond prepared on the Bid Bond Form attached hereto, duly executed by the Bidder as
principal and having as surety thereon a surety company approved by the City, in the
amount of 5% (not to exceed $10,000.00) of the bid.
b. Such cash, checks or bid bonds will be returned promptly after the City and the
accepted Bidder have executed the contract, or if no award has been made within 30
days after the date of the opening of bids, upon demand of the Bidder at any time
thereafter, so long as he/she has not been notified of the acceptance of his/her bid.
c. The successful Bidder, upon his/her failure or refusal to execute and deliver the
contract and bonds required within ten (30) days after he/she has received notice of
the acceptance of his/her bid, shall forfeit to the City, as liquidated damages for such
failure or refusal, the security deposited with his/her bid.
SALES TAX EXEMPTION REQUIREMENTS AND PROCEDURE
At the time of Bid, provide an accounting of sales tax on the accounting of sales tax form
provided. Failure to provide an accounting of sales tax shall render the bid non-responsive. Other
than determining responsiveness, sales tax shall accounting shall not affect the bid pricing nor be
considered in the determination of the lowest responsible and responsive Bidder.
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Legislative Act 2013-205, Code of Alabama (1975) Section 40-9-14.1, is applicable to certain
construction contracts with the City of Jasper, Alabama. This law allows a sales and use tax
exemption When applicable, all business entities entering construction contracts with the City of
Jasper, Alabama, will comply with the requirements of Section 40-9-14.1.
All requests for interpretation of any portion of bid may be made to the City Purchasing Agent by
either telephone (205) 385-7968 or email jcook@jaspercity.com. All replies of any inquiry and
advise, if deemed vital by Purchasing Agent, will be made available to each prospective bidder.
All bids/proposals shall be submitted in the form and manner indicated by the bid documents and
bid forms. Any bid/proposal which is not submitted in form and manner indicated which contains
information, statements, conditions, or qualifications which place conditions or qualifications on
the proposal submittal for the purposes of making an award, or which alter any proposal terms,
conditions specifications, or forms, which has not been previously by written addendum from
Purchasing Agent, or which does not meet legal requirements, shall be declared as a qualified,
conditional, or non-responsive and shall be rejected. Any proposals that do not fully respond to
all detailed specifications or requests for information including execution of proposal forms may
be declared "non-responsive" and recommended for rejection.
CONTACT INFORMATION
Any questions please contact:
Jessica Cook, Accountant/Purchasing Agent
E-mail: jcook@jaspercity.com
Phone: (205) 385-7968
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BID PRICING
EXHIBIT BID PRICE SUBCONTRACTOR
A $
B $
C $
D $
E $
F $
TOTAL JOB PRICE (EXCLUDING SALES TAX) $_____________________
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GENERAL CONTRACTOR INFORMATION
GENERAL CONTRACTOR _____________________________________________________
ADDRESS ____________________________________________________________________
CITY, STATE & ZIP ___________________________________________________________
TELEPHONE _________________________________________________________________
EMAIL _______________________________________________________________________
DATE ________________________________________________________________________
AUTHORIZED REPRESENTATIVE _____________________________________________
SIGNATURE __________________________________________________________________
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