Amendment #1 High Speed Precision Motor, Controller and Accessories - NO SUBSTITUTIONS

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Contract Opportunity

AMENDMENT #1 TO REMOVE SMALL BUSINESS SET ASIDE REQUIREMENT AND ADD QA CODE 4.43 AS NOTED BELOW:

“Products that are not purchased directly from the Original Equipment Manufacturer (OEM)/Original Component Manufacturer (OCM) must be purchased only from a franchised/licensed distributor of the product being offered. The distributor must provide documentation that the distributor is contractually authorized by the manufacturer as a franchised / licensed distributor along with the geographic region(s) covered by the authorization. The distributor must not use brokers (any company, person, or entity who is not an OEM/OCM or authorized by the OEM/OCM) for the purchase of items, unless pre-approval has been granted by Brookhaven Science Associates (BSA). For reference only, a list of authorized/franchised distributors for electronic components can be found at: https://www.trustedparts.com/. “

***PLEASE NOTE THIS IS A YEAR END SENSITIVE PURCHASE AND ALL ITEMS MUST BE RECEIVED NO LATER THAN SEPTEMBER 26, 2025***

Kindly participate in this “FFP” (Firm Fixed Price) RFQ by Brookhaven Science Associates, LLC (herein known as BSA), operator of Brookhaven National Laboratory, with the U.S. Department of Energy (DOE) for the operation of Brookhaven National Laboratory. Please offer BSA any discounts available for your Best Price.

Items to be quoted (NO SUBSTITUTIONS):

Qty 1 #RGV100BL-S/High Speed Precision Rotary Stage, Brushless Motor, Direct Encoder, 360°

Qty 1 #XPS-D8/High Performance Universal Motion Controller, 8-axis, DC brush, stepper, linear and piezo motor control, Ethernet, GPIO, PCO

Qty 1 #XPS-DRV11/Universal digital driver card for Stepper, DC, Brushless and Direct Motors

Qty 1 #XPS-DK21/Cable Kit for RGV100HL-S and RGV100BL-S motorized stages, driven by XPSDRV11.

QA Paragraph(S): 3.1.4. 4.43 (See attached QA 101 for details)

IMPORTANT NOTE:

Freight along with Tariffs and any Packing & Handling fees are to be included in the “All-Inclusive” price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees. Please include all costs in the price of the product.

Please provide the following on your quote:

1. Origin of Manufacture and Origin of Shipment

2. Unique Entity Identifier (UEI)

Please also return the following along with your quote:

1. Published Price list: showing the items on your quote for price justification or a web screenshot (or link) of same/similar items with pricing and part number shown.

2. System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed on line at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org

3. Basis of Award:

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

4. Pricing: shall remain valid for 60 days

Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

Any resulting purchase order will be subject to the attached Terms and Conditions.

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