Ambulance Billing Software

Agency:	Steuben County
State:	New York
Type of Government:	State & Local
NAICS Category:	541219 - Other Accounting Services 541511 - Custom Computer Programming Services
Posted Date:	Feb 29, 2024
Due Date:	Mar 21, 2024
Solicitation No:	GC-24-009-B
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PURCHASING DEPARTMENT

COUNTY OF STEUBEN

3 EAST PULTENEY SQUARE

BATH, NEW YORK 14810-1510

(607) 664-2484

LEGAL NOTICE

The Public Safety and Corrections Committee of the Steuben County Legislature and the

Steuben County Director of Public Safety will receive competitive sealed bids per

specifications for Ambulance Billing Software; document #GC-24-009-B.

Bid documents are available at the Purchasing Department, 3 East Pulteney Square,

Bath, New York. Telephone number: 607-664-2484. These documents are also

available on the Steuben County website at www.steubencountyny.gov.

Interested parties assume all responsibility to acquire bid information and forms.

Bids will be received at the Purchasing Department until 1:30 P.M. local time on

Thursday, March 21, 2024, at which time and place all bids will be publicly opened

and read.

To be considered, bids must be submitted on Steuben County bid forms and delivered

in a sealed opaque envelope.

Dated: February 28, 2024

___________________

Andrew G. Morse

Director of Purchasing

GENERAL TERMS AND CONDITIONS

1. Objective:

This bid document is published to obtain competitive prices for ambulance billing

services.

2. Acquisition of Bid Documents:

a) Bid documents are available at the Steuben County Purchasing

Department, 3 East Pulteney Square, Bath, New York. The office is open

Monday – Friday, 8:30 A.M. – 4:30 P.M., except holidays. Telephone

number is 607-664-2484. These documents are also available on the

internet; Steuben County website at www.steubencountyny.gov.

b) Each contractor bears sole responsibility for the acquisition of bid

documents. Request for bid documents to be forwarded is neither a

guarantee nor an incurred obligation on the part of Steuben County to

ensure contractor’s receipt of bid documents; timely or otherwise.

c) Receipt of these bid documents, unsolicited or otherwise, shall not be

construed as a pre-determination of contractor’s qualifications to receive a

contract award. Nor shall said receipt of these bid documents be

interpreted as an endorsement that the recipient’s equipment, materials,

products, and/or services are in compliance with the bid specifications.

3. Document Number:

a) This document has been assigned the following number: GC-24-009-B.

b) Relevant awards, contracts, agreements, correspondence, etc. shall

reference the assigned document number.

b) It shall be understood by all interested parties that unless amended by,

and only to the extent amended by, the Director of Purchasing, this

document (as well as all requirements set forth herein) shall become an

integral component of any and all relevant contracts/purchase

orders/agreements.

4. Examination, Interpretation, Correction of Bid Documents:

Each contractor shall examine all bid documents and judge all matters relating to

the adequacy and accuracy of such documents. Any inquiries, suggestions or

requests concerning interpretation, clarification or additional information

pertaining to this bid solicitation shall be in writing and submitted to the

Purchasing Department. The County shall not be responsible for oral

interpretations given by any county employee, representative or others. The

issuance of written addendum/addenda is the only official method whereby

interpretation, clarification or additional information can be given.

5. Requirements:

a) Prevailing Law -

To all interested parties – any and all requirements specified herein

notwithstanding, it is Steuben County’s intent that, in all instances and

under any circumstance, the law of the land shall be in force. Steuben

County does not knowingly request nor does it knowingly authorize actions

which are contrary to the laws, regulations, mandates and all such statutes

which are in force at any time during the term of any contract awarded as

a result of this bid solicitation. Laws, regulations, mandates and all such

statutes as promulgated by authorized government entities shall prevail.

b) Requirements –

It shall be understood and agreed by all interested parties that, unless

amended (specifications modified and/or waived) by Steuben County, and

only to the extent amended by the County, any and all information

contained in this bid document is to be considered an essential component

of the bid document and subsequent contracts and that the bid document

as published or amended represents the requirements acceptable to

Steuben County.

However, any and all requirements specified herein notwithstanding, it

shall be understood and agreed by all interested parties that the following

shall apply:

Steuben County reserves as its right, the right to amend (modify and/or

waive) specifications where such amendment;

1) does not alter the essential nature and/or performance (the form,

function, and utility) of the equipment, product, or service.

2) encourages the proffer of equivalent equipment, product, or service

from interested contractors and manufacturers.

c) Unless amended (specifications modified and/or waived) by the County,

and only to the extent amended by the County, this document (all

information, terms and conditions, requirements, specifications, and

addendum/addenda) shall prevail. If amended, said document as

amended shall prevail.

1) Award of a bid shall not be construed as approval, by the County,

for the contractor to deviate from this document; regardless of

whether said deviations is stated in the contractor's attachments to

its bid.

2) Further, the County shall not be bound by the contents and

language expressed in the contractor’s bid attachments; including

any attachments submitted to the contractor by manufacturers,

sub-contractors, suppliers, and other parties.

6. Preparation of Bid Documents:

Bids must be submitted on the forms provided in the bid documents and

prepared in the following manner:

a) All bid forms shall be legibly completed using a permanent medium (e.g.

ink, typewriter, laser printer, etc.).

1) If the submittal of unit prices is a requirement, said unit prices

shall prevail.

2) All mathematical functions (extensions, additions, etc.) are subject to

audit.

3) In the event of a discrepancy between the price in words and that

in figures, the lower price shall be considered the price bid.

4) Each price bid shall be expressed as a numerical dollar value;

indicators such as ditto marks, arrows, etc. are not acceptable.

b) All forms requiring the contractor’s signature shall be signed by the

contractor or the contractor’s authorized representative. Erasures and/or

alterations shall be initialed by the individual whose signature appears on

the bid forms.

c) The contractor shall submit the bid in accordance with the bid documents

and shall not make any changes in the wording of the bid forms or make

any stipulations or qualify the bid in any manner.

d) Unless otherwise specified by Steuben County, all bids are required to be:

FOB Destination, freight allowed. Destination to be designated by the

County.

e) All bids shall be firm for a period of forty-five (45) days from the bid

opening date; during which time the County shall render its decision.

7. Non-Collusive Bidding Clause and Certificate:

a) Clause –

“By submission of this bid, each contractor and each person signing on

behalf of any contractor certifies, and in the case of a joint bid, each party

thereto certifies as to its own organization, under penalty of perjury, that

to the best of knowledge and belief:

1) The prices in this bid have been arrived at independently without

collusion, consultation, communication or agreement, for the purpose

of restricting competition, as to any matter relating to such prices

with any other contractor or with any competitor;

2) Unless otherwise required by law, the prices which have been quoted

in this bid have not been knowingly disclosed by the contractor and

will not knowingly be disclosed by the contractor prior to opening,

directly or indirectly, to any other bidder or to any competitor; and

3) No attempt has been made or will be made by the contractor to

induce any other person, partnership or corporation to submit or not

to submit a bid for the purpose of restricting competition.”

b. The contractor shall submit a signed and dated Non-Collusive Bidding

Certificate with its bid. Said certificate is mandated by Chapter 956 of the

Laws of New York State, pursuant to Section 103-D of the General

Municipal Law. Reference the “NON-COLLUSIVE BIDDING CERTIFICATE”

form included in this bid document.

8. Hold Harmless Clause and Form:

a) Clause –

“The contractor agrees that it shall at all times save harmless the County

of Steuben from all claims, damages or judgements or for the defense or

payment thereof, based on any claim, action or cause of action

whatsoever, including any action for libel, slander, or personal injury, or

any affiliated claims, by reason of any act or failure to properly act on the

part of the contractor and in particular as may arise from the performance

under this contract. In the event of an injury by the subcontractor or its

employees, they shall cause notice to be served upon the County within

twenty-four (24) hours of any such injury.”

b) The contractor shall submit a signed and dated Hold Harmless Clause

form with its bid. Reference the “HOLD HARMLESS CLAUSE” form included

in this bid document.

9. Iranian Energy Sector Divestment Certification:

Contractor hereby represents that said contractor is in compliance with New York

State General Municipal Law Section 103-g entitled “Iranian Energy Sector

Divestment”.

By submission of this bid, each contractor and each person signing on behalf of

any contractor certifies and in the case of a joint bid, each party thereto certifies

as to its own organization, under penalty of perjury, that to the best of its

Bid Number:	GC-24-009-B
Bid Title:	Ambulance Billing Software
Category:	General County Bids
Status:	Open

Ambulance Billing Software

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