26-004 Alice S. Williams Childcare
| Agency: | City of Pensacola |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| Posted Date: | Dec 2, 2025 |
| Due Date: | Jan 6, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
26-004 Alice S. Williams Childcare
|
| Category: | Requests for Proposal (RFP) |
| Status: | Open |
|
Attachment Preview
CITY OF PENSACOLA, FLORIDA
REQUEST FOR PROPOSALS
RFP NO. 26-004
ALICE S. WILLIAMS CHILDCARE
The City of Pensacola is seeking proposals from qualified firms to provide childcare
services.
Regulatory and Insurance Compliance
• Each respondent must hold, or be eligible to obtain, a valid Florida DCF Child
Care License prior to contract award. Proof of active or pending licensure must
accompany the submittal.
• Respondents must provide evidence of liability insurance with minimum limits
of $1 million per occurrence / $3 million aggregate, naming the City of Pensacola
as an additional insured.
• A copy of the most recent DCF inspection report (if applicable) shall be
included.
• Respondents shall certify compliance with the Department of Defense Child
Development Program standards (DoDI 6060.02) and agree that, where
standards differ, the more stringent applies.
Sealed and complete hardcopy proposals with original or electronic signature, and
FIVE (5) additional copies, plus one (1) complete and identical electronic copy
(single PDF) on flash drive, must be received no later than December 12, 2025, 2:30
P.M., Central time, at the following location:
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER PACKAGING of the sealed submittal package shall identify the
respondent, the RFP title, and the RFP number (whether hand-delivered, mailed, or
via UPS/FedEx or other courier service). Submittals received after closing time will not be
accepted. Multiple submittals from the same entity will not be accepted.
Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.
Both sites require registration and varying fees for notifications and document downloads.
Those submittals received will be opened and publicly acknowledged the following
business day (December 15, 2025, 10:00 A.M., Central time) via Microsoft Teams at the
following link*: Microsoft Teams proposal opening.
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Specifications will be posted to the City’s website at www.cityofpensacola.com/bids.aspx.
Addenda will be posted to the City’s website. Proposers are responsible for obtaining
addenda and are advised to check the website frequently. There is no cost to view or
download documents from the City website.
In order to review the project requirements, an optional pre-bid meeting will be held at
9:00 A.M., Central time, November 21, 2025, at Alice S. Williams Library, 1015 N. E
Street, Pensacola, FL 32501.
A proposal tabulation with a Notice of Intent to Award will be posted to the City’s website
at www.cityofpensacola.com/bids.aspx. Proposers are advised to check the website
frequently.
Any questions concerning the proposal should be addressed and submitted in writing no
later than 10:00 A.M., Central time, December 2, 2025, to:
Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main Street
Pensacola, FL 32502
purchasing@cityofpensacola.com
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities.
Please email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests
must be made at least 48 hours in advance of the event to allow the City time to provide
the requested services.
Award of this contract is contingent upon verification of full compliance with Florida
Administrative Code 65C-22 and Department of Defense Child Development Program
(DoDI 6060.02) requirements.
The City of Pensacola reserves the right to accept or reject any or all proposals, to award
proposals on a split-order basis by item number when applicable, to waive any proposal
informalities and to re-advertise for proposals when deemed in the best interest of the
City of Pensacola.
Attest:
Ericka L. Burnett
City Clerk
CITY OF PENSACOLA
D. C. Reeves
Mayor
The City of Pensacola provides equal access in employment and public services.
*Participation in a Microsoft Teams meeting requires a microphone and speakers;
however, webcams are optional. Participants may join the meeting either via a PC
or Smartphone. Please be sure to check the system requirements at the following
link: Microsoft Teams System Requirements Check.)
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SECURITY NOTICE
Visitors to City Hall are required to stay in the lobby unless otherwise
directed.
Late submittals will not be accepted.
SCHEDULE OF EVENTS (subject to change)
Date
November 7, 2025
November 21, 2025
December 2, 2025
December 12, 2025, 2:30 PM
December 15, 2025, 10:00 AM
December 19, 2025
(TBD)
January 7, 2026
(TBD)
January 22, 2026
(TBD)
All times are Central time.
Activity
Publish RFP
Pre-Proposal Meeting
Deadline for Questions
Proposal Deadline
Proposal Opening
Evaluation Committee Meeting
Distribution of Materials. City may invite
DCF regional licensing representatives or
early-childhood subject-matter experts
(non-voting) to observe proposal
presentations to ensure regulatory
alignment.
Evaluation Committee Meeting*
Written Proposal Ranking/Shortlisting
*Recommendation of Contract Award may
be made at this meeting
Evaluation Committee Meeting
Oral Presentations (if needed)
Recommendation for Contract Award
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INSTRUCTIONS AND GENERAL SPECIFICATIONS
A. Firms responding to the RFP must be available for formal presentations/interviews
to the Selection Committee.
B. Sealed proposals must be submitted in the proposal format outlined as part of
these Instructions and General Specifications. Proposal documents include at a
minimum:
• Proposal response in stated format
• Proposal form(s) provided by City
• Required City forms
• Acknowledgement of addenda
C. Submittals must be typed or printed. All corrections made by the respondent prior
to the opening must be initialed and dated by the respondent. No changes or
corrections will be allowed after submittals are opened.
D. Any addendum issued will be made available on the City's website at
http://www.cityofpensacola.com/bids.aspx. Interested proposers are
advised to check the site frequently.
E. The City of Pensacola is not liable for any costs incurred by any interested party in
responding to this RFP.
F. Notwithstanding anything else stated herein, the City reserves the right to modify
the proposal documents, including the Agreement, by issuing addenda to be posted
on the City’s website.
G. These instructions, specifications, and statements accompanying the proposal, the
proposal itself, and any addendum issued, shall be included in the Agreement that
will be entered into for this service.
H. By responding to this solicitation, each Respondent warrants that it has not and will
not employ or retain any company or person, other than a bona fide employee
working solely for the firm, to solicit or secure an agreement pursuant to this
solicitation and that it has not and will not pay or agree to pay any person, company,
corporation, individual or firm, other than a bona fide employee working solely for
the firm, any fee, commission, percentage, gift, or other consideration contingent
upon or resulting from the award or making of an agreement.
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BACKGROUND AND PURPOSE
The City of Pensacola (“City”) is soliciting proposals from qualified childcare operators to
establish and operate a high-quality infant care program at the Alice S. Williams Library,
1015 North E Street, Pensacola, Florida 32501.
The program will serve approximately, but not limited to, twenty-four (24) infants
ages 0–1 in newly renovated historic space. The selected provider will operate under a
lease agreement with the City, with annual reviews and the potential for a multi-year
property lease extension.
The Alice S. Williams Library building was renovated in late 2025 and offers:
• Approximately 1,200 square feet of usable childcare space accessible by the
respondent.
• Approximately 275 square feet dedicated for training and community services
(not direct childcare) – see Exhibit A. This will not be used for direct childcare
services and is expected to be accessed by multiple community partners and
remain accessible.
o Use of Adjacent Room
▪ The adjacent room designed for providers is shall not be used for
supply storage, staff usage, or related support functions. This space
must always remain accessible for providers and shall not be used
by the respondent for direct childcare services, childcare classroom
activities, or as an extension of childcare space.
o Compliance Requirement:
▪ Failure to adhere to this requirement may result in disqualification
from consideration or, if awarded, termination of the contract.
The City’s goals are to:
• Increase access to high-quality infant care.
• Provide a community space for caregivers and families.
• Support healthcare screenings, diagnostics, preventative care, education,
and workforce development.
• Expand access to existing local 0–5-year providers, potentially decreasing
community wait times for care, especially infant care.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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