Alexander Island Park-Phase 1-Uplands

Agency:	City of DeBary
State:	Florida
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction 237990 - Other Heavy and Civil Engineering Construction
Posted Date:	Aug 30, 2026
Due Date:	Oct 1, 2026
Solicitation No:	32-26
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Number:	32-26
Bid Title:	Alexander Island Park-Phase 1-Uplands
Category:	2026 Bid Postings
Status:	Open

Description:

This RFP intends to solicit sealed proposals from qualified Contractor(s) to provide Operations Building (ADA ramp and stairs only), Fencing and Landscape Improvements in accordance with the construction plans and specifications.Â

Publication Date/Time:

8/30/2026 8:00 AM

Closing Date/Time:

Open Until Contracted

Bid Opening Information:

Oct. 1, 2026 @ 2:00 PM

Pre-bid Meeting:

September 9, 2026

Contact Person:

Sperry@DeBary.org

Attachment Preview

REQUEST FOR PROPOSAL AND CONTRACTOR ACKNOWLEDGEMENT FORM

REQUEST FOR PROPOSAL AND CONTRACTOR

ACKNOWLEDGEMENT FORM

POSTING DATE: August 30, 2026

PURCHASING CONTACT & EMAIL:

Susan Perry, Purchasing Coordinator

sperry@debary.org

RFP NUMBER AND TITLE:

32-26 - Alexander Island Park-Phase 1-Uplands

RFP DUE DATE & TIME: October 1, 2026 at 2:00 PM EST

NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED

QUESTION DEADLINE: September 16, 2026 at 2:00 PM EST

The City will respond to written inquiries emailed to: sperry@debary.org

MANDATORY PRE-PROPOSAL MEETING DATE & TIME:

September 9, 2026 at 10:00 AM EST

LOCATION: 16 Colomba Rd., DeBary, Florida 32713- City Council Chambers

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR RESPONSE.

YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED

AGENT OF THE PROVIDER.

COMPANY NAME: __________________________________________________________________________

MAILING ADDRESS: ________________________________________________________________________

CITY, STATE, ZIP: __________________________________________________________________________

FEDERAL EMPLOYERS IDENTIFICATION NUMBER (FEIN): ________________________________________

TELEPHONE NUMBER:___________________________

EMAIL: ______________________________________________________________________________

AUTHORIZED SIGNATURE:

___________________________________________

TYPE OR PRINTED NAME:

__________________________________________

TITLE: _______________________________

DATE: _____________________

NOTICE: Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute

a waiver of proceedings under Chapter 120, Florida Statutes.

32-26 - Alexander Island Park-Phase 1-Uplands

1. Overview

OVERVIEW AND INTENT

This RFP intends to solicit sealed proposals from qualified Contractor(s) to provide Operations

Building (ADA ramp and stairs only), Fencing and Landscape Improvements in accordance with the

construction plans and specifications.

2. RFP Schedule: The following is a tentative schedule for the RFP process and all dates are subject to

change.

Solicitation Posting

Mandatory Pre-Proposal Meeting

Request for Information Cut-off

Addendum

Proposals Due

Proposal Evaluation

City Council Approval Date

Tentative Construction Start Date

Estimated Project Completion Date

August 30, 2026

September 9, 2026

September 16, 2026

September 15, 2026

October 1, 2026

October 2, 2026

October 21, 2026

October 28, 2026

November 25, 2026

3. THE FOLLOWING DOCUMENTS ARE TO BE SUBMITTED WITH THE CONTRACTOR’S BID:

☐ Request for Proposal and Contractor Acknowledgement – page #1 and IRS Form W-9

☐ Exhibit A - Drug-free Workplace Certification

☐ Exhibit B - Certification Regarding Debarment, Suspension Ineligibility, and Voluntary Exclusion – Lower Tier

Covered Transactions

☐ Exhibit C - Byrd Anti-Lobbying Amendment Certification

☐ Exhibit D - Contractor Statutory Compliance Affidavit

☐ Exhibit E - List of Major Subcontractors

☐ Exhibit F - Evidence of Experience and Financial Status

☐ Exhibit G - Conflict of Interest Disclosure Form

☐ Exhibit H - Officers and Significant Stakeholder

☐ Exhibit I - Bid Price Sheet

☐ Certificate of Insurance

☐ If a Florida Corporation, a screenshot of “ACTIVE” status through www.sunbiz.org

☐ If a Non-Florida Corporation, a screenshot of “ACTIVE” status from the state in which the business was formed

☐ All Addenda

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32-26 - Alexander Island Park-Phase 1-Uplands

SCOPE OF WORK OR SERVICES

These documents intend to cover the process of construction and improvements to the existing features at

locations shown on the plans.

Work included in the bid items is shown on the Bid Price Sheet and on the plans. No direct payment will be

made for any other work necessary to complete the planned work, but the cost thereof shall be included in

the unit prices bid for pay items. All costs to perform the work called for are included in the unit prices and

the total bid amount in the Proposal submitted by the Contractor.

Any commission or omission shown or implied shall not be cause for deviating from the intent of the Contract

Documents. If any modifications of the Contract Documents are deemed necessary by the Contractor,

details of such modifications and the reasons therefore shall be submitted in writing to the Engineer for

written approval prior to beginning such modified work.

Response to this Request for Proposal, RFP 32-26 is confirmation of the Contractor’s ability and the

resources necessary to estimate all plan quantities and to construct a fully functional complete project that

is ready for use in accordance with the data and specifications contained therein.

Prior to the Award of the Contract, the Contractor shall meet with the City of DeBary to review the Bid

Submission. For the meeting, the Contractor will be required to provide confirmation that the Contractor’s

quantity calculations accurately reflect the scope of the project and that the Contractor’s pricing is sufficient

to Construct the project as specified in the Request for Proposal Documents.

Prior to the start of Construction, the Contractor shall request the City of DeBary to issue a Notice Proceed.

Prior to issuance of Notice to Proceed, the Contractor shall submit to the City of DeBary for approval an

estimated schedule of progress payments based on the Contractor’s construction schedule for completion

of the Work for each lump sum Payment Item.

The scope of Work included in RFP 32-26 is outlined as follows;

Posted Attachments

L3.02 HARDSCAPE PLAN

OPs Access-LA-Fencing Bid Set

Phase 1 General Plans A- Updated 8-18-26

RFP 32-26-Exhibit I – Bid Price Sheet

Contract Bonds – Mobilization – Item 1

The cost of the Payment Bond and Performance Bond shall be included in the Total Bid Amount.

Compensation to the Contractor for providing the required Payment and Performance Bonds shall be

included in Item # 1, Mobilization.

The forms included in these RFP documents shall be used. NO OTHER FORMS WILL BE ACCEPTED.

Construction Procedure

The Contractor shall at all times conduct the work in such manner and in such sequence as will insure the

least practicable interference with traffic. The Contractor's vehicles and other equipment shall be operated

in such manner that they will not be a hazard or hindrance to the traveling public. The Contractor shall not

open up work to the prejudice of work already started, and the Engineer may require the Contractor to

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32-26 - Alexander Island Park-Phase 1-Uplands

finish a section on which work is in progress before work is started on any additional section.

The Contractor shall arrange the work and dispose of materials in accordance with the spirit of the

Contract Documents and perform the work in proper sequence.

The Contractor is responsible for maintaining proper drainage during construction.

Contract Assignment

The successful Bidder will be required to perform the work as a prime contractor. No assignment of the

contract will be allowed.

Layout of Work and Surveys

The Engineer will furnish the Contractor with all necessary information relating to lines, grades and

locations of the work. The Contractor shall furnish all stakes and necessary labor and shall be responsible

for the layout of the work and the establishing of all lines and grades. All layout work may be checked and

verified by the Engineer; and the Contractor shall furnish all such necessary materials, equipment, labor

and assistance as the Engineer may require. The Contractor is responsible for the safeguarding of survey

references and any offset thereto which he might require in the process of his work. The damage, moving

or loss of references caused by carelessness of the Contractor will be replaced at the Contractor's

expense.

Escalation and/or Adjustment

No claim for escalation or adjustment for any price or rate increases will be considered.

One-Year Correction Period

The Contractor shall at his expense maintain his Contract Bond in effect through the guaranty period and

such additional time as the Contractor may be performing work pursuant to his obligations under the

guaranty.

Specifications

A. IN GENERAL: Where the word "Department" and "Director" occurs substitute the word "City";

delete all references to "Secretary"; delete all references to "Holiday" and "Working Days"; delete

all references to "Value Engineering Incentive".

All references to "Engineer" shall mean the City of DeBary‘s Consulting Engineer.

B. Method of Payment/Basis of Payment; The units of measurement and the contract unit prices are

those indicated in the Bid Schedule portion of the proposal form. Such prices and payments shall

be full compensation for performing all work necessary to complete the entire project.

Time of Completion

The time of completion for this project is the date set forth in the Notice-to-Proceed. The date for such

Notice-to-Proceed shall be mutually agreed to by the Contractor and City and specifically established for

each location the Contractor is directed to work.

No time extensions will be given for inclement weather unless the Contractor can show that rainfall

experienced during the contract times is above normal for the same months in previous years as determined

by reliable measurement and confirmed by the Engineer's measurements at the site. The number of days

of time extension granted shall be at the sole discretion of the Engineer.

Liquidated Damages

The amount of liquidated damages shall be five hundred dollars ($500.00) per Calendar Day that any work

remains uncompleted after the contractual Completion Date.

Liquidated damages in an amount determined in accordance with the above will be deducted from monies

due the Contractor. In the event that no monies are due the Contractor or that the monies due are

insufficient, his surety will be held liable for the difference between the amount of the liquidated damages

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32-26 - Alexander Island Park-Phase 1-Uplands

and monies due the Contractor.

Utility Coordination

It shall be the Contractor's responsibility to notify all utility owners prior to any excavation or grading under

this contract, giving sufficient notice to enable the utility owners to locate their utilities in the vicinity of the

proposed excavation or grading. It shall be the sole responsibility of the Contractor to perform his work in

such manner to protect the utilities from damage. The Contractor shall use all possible care in excavating

on this project so as not to disturb any existing utilities whether shown on the plans or not shown on the

plans. Locations of existing utilities are approximate only and may not be complete. Contractor shall

contact all Utility Companies, which may have facilities in the construction area prior to commencing any

operations relative to this project. Any utilities disturbed or damaged by the Contractor through accident

or carelessness during his construction shall be replaced by the Contractor at no extra cost to the Owner.

Endangered, Threatened or Listed Species

The Contractor is obligated to assure that its employees and agents notify the City immediately upon

encountering any endangered, threatened, or listed species such as the gopher tortoise, scrub jay, or

indigo snake. No such protected species or its nesting area shall be disturbed without compliance with

the procedures of the Florida Game and Fresh Water Fish Commission and the U.S. Fish and Wildlife

Service. The Contractor shall hold the City harmless from any claims, damages, attorney’s fees, litigation

expenses, costs and fines for the actions of the contractor, its employees or agents in violation of

applicable procedures.

Pre-Construction Meeting

Prior to the beginning of work, a Pre-Construction Meeting will be held between the Contractor and

Engineer to review contract forms, schedules, testing; and other pertinent data related to the job. The

meeting date and time will be mutually agreed upon, but shall, no case, be later than seven (7) calendar

days after execution of the contract by all parties thereto. The Contractor shall present the Engineer with

a schedule, showing anticipated monthly payments from date of Notice-to-Proceed to Final Completion,

at the Pre-Construction Meeting. The date of Notice-to-Proceed with the work will be determined and

agreed to at this meeting.

Storage of Equipment and Materials

The Contractor shall confirm approval of the City for storage areas of construction equipment and materials

on City rights of way or private property. No payment will be made for stored materials.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Alexander Island Park-Phase 1-Uplands

Description

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