ALAPAHOOCHEE #3 TIMBER SALE
| Agency: | Suwannee River Water Management District |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 25, 2026 |
| Due Date: | Mar 11, 2026 |
| Solicitation No: | 25/26-008 OPS |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
25/26-008 OPS
|
| Bid Title: |
ALAPAHOOCHEE #3 TIMBER SALE
|
| Category: | Bids, Proposals and Qualifications |
| Status: | Open |
|
Attachment Preview
DISTRICT ITB 25/26-008 OPS
INVITATION TO BID 25/26-008 OPS
ALAPAHOOCHEE #3 TIMBER SALE
Suwannee River Water Management District (District or Owner) invites you to participate in the
bidding process for timber on the property as described below:
Tract Name & Sale #:
Owner:
County/State:
Section/Township/Range:
Acreage (approximate):
Timber Type and Age:
Type of Harvest:
Access and Boundaries:
Contract Information:
Bid #:
Bid Opening Date &Time:
LOCATION:
ALAPAHOOCHEE #3 TIMBER SALE
Suwannee River Water Management District
Hamilton County, Florida
Parts of Sections 190 & 225 T3N R12E and 226 T2N R13E.
171 acres
52 acres – 1970’s Slash Pine with Hardwood
48 acres – 1989 Slash Pine with Hardwood
39 acres – 1993 Slash Pine with Hardwood
32 acres – Mature Hardwood with Hurricane Damage
This timber sale is a 171-acre clearcut of all merchantable
Pine and Hardwood within the sale areas as shown on the
attached map. Chipping of standing hardwood greater
than three inches diameter at breast height,
merchantable Hurricane damaged hardwood, hardwood
tops, and pine tops is required. The DISTRICT PROJECT
MANAGER will routinely assess the timber harvest to
ensure the objectives are being met.
The timber sale area can be inspected at the bidder's
convenience and can be accessed from NW 9th Drive, NW 7th
Trail, and Gallberry Lane in northern Hamilton County,
Florida. Due to hurricane downed timber, the harvest
boundaries have not been flagged prior to the sale. The
logging crew must work with the District Project Manager
and utilize District provided Avenza maps or GIS data to
determine harvest boundaries as harvesting progresses.
GATE COMBO 1-0-0-1
Per Unit Rates pay as cut sale for pine and hardwood
Contract Length – 12 months
Advance Payment - $15,000
Damage Deposit - $10,000
ITB 25/26-008 OPS
*March 11, 2026; 10:00 AM
9225 CR 49
Live Oak, Florida 32060
*Denotes a public meeting. All times denote Eastern Daylight Time (EDT).
Only bids made on the enclosed Timber Sale Bid Form will be accepted. The Form must be filled
out completely to be considered.
DELIVERY OF BID:
Submit Bids Electronically through DemandStar.
https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-
district/procurement
For articles and videos to assist you through the DemandStar registry and uploading of
documents visit the DemandStar business support page at -
DISTRICT ITB 25/26-008 OPS
Notice of Timber for Sale – Alapahoochee #3
https://network.demandstar.com/business-support/
If you are unfamiliar with DemandStar, please submit your bid far enough in advance to work
through any complications you may have with the system.
Bids are to be uploaded to the platform prior to 10:00 a.m. on March 11, 2026. Bids received after
this time, for any reason, will be rejected.
WINNING BIDDER: The District will not advertise estimated harvest volumes prior to the bid
opening. All bidders should satisfy themselves as to the quantity and quality of timber offered in
this sale before bidding. Bid comparisons will be made using the total sale value as determined by
the District’s estimated product volumes during the bid opening. The bidder with the highest total
sale value will be the recommended bidder. The bidders will be notified of the bid calculations by,
March 11, 2026. At that time, a recommendation will be prepared for the Executive Director
requesting authorization to enter into a contract. The winning bidder will be expected to enter into a
firm contract within 10 days of award of bid.
RIGHT OF REFUSAL: The right to refuse any and all bids is reserved.
PRE-BID ACCESS: The timber sale area can be inspected at the bidder's convenience and can
be accessed from NW 9th Drive, NW 7th Trail, and Gallberry Lane in northern Hamilton County,
Florida. Due to hurricane downed timber, the harvest boundaries have not been flagged prior to
the sale. The logging crew must work with the District Project Manager and utilize District
provided Avenza maps or GIS data to determine harvest boundaries as harvesting
progresses. GATE COMBO 1-0-0-1.
BUYER RESPONSIBILITIES:
The Buyer will pay for any documentary stamps or surtax required for the sale.
TIMBER CONTRACT: Prospective bidders are advised that the District will provide the contract
for the purchase of this timber. The term of this Timber Contract shall be 12 months from
contract execution. Draft contracts are available for review from the District.
SUMMARIZED TERMS OF THE TIMBER CONTRACT ARE AS FOLLOWS:
1. HARVEST PLAN: This timber sale is a 171-acre clearcut of all merchantable Pine and
Hardwood within the sale areas as shown on the attached map. Chipping of standing
hardwood greater than three inches diameter at breast height, merchantable
Hurricane damaged hardwood, hardwood tops, and pine tops is required. The
DISTRICT PROJECT MANAGER will routinely assess the timber harvest to ensure the
objectives are being met.
2. SPECIES OF TIMBER SOLD: Pine and Hardwood.
3. PRE-HARVEST MEETING: Prior to the harvest operation, a pre-harvest meeting with
the successful bidder and his logger will be held. This is a mandatory meeting, and
logging will not commence until this meeting takes place. This meeting will cover the
Harvest Plan, “Come clean, Leave clean practices, BMP’s, logging decks, product
utilization, ecological concerns, aesthetics, timber security, and other pertinent issues.
DISTRICT ITB 25/26-008 OPS
Notice of Timber for Sale – Alapahoochee #3
4. TIMBER SALE OVERSIGHT: PURCHASER shall report the commencement, and any
interruption, recommencement, or completion of harvest operations by telephone or e-mail
to the DISTRICT PROJECT MANAGER at least twenty-four (24) hours prior to such. The
DISTRICT PROJECT MANAGER will routinely make an assessment of the timber
harvest to ensure the objectives are being met. The District reserves the right to stop
harvesting if the logging crew does not comply with harvest plans as interpreted by the
DISTRICT PROJECT MANAGER. Failure to follow the Harvest Plan may result in the
removal of the logging crew by the District.
5. PRODUCT UTILIZATION: PURCHASER shall harvest and fully use, to the extent
practicable, all trees conveyed in this offering. All timber shall be measured in tons (one
ton equals 2,000 pounds).
6. TITLE TO TIMBER: Title to the timber shall pass from OWNER to PURCHASER when
the tree has been severed from the stump.
7. PAYMENTS: Advance Payment of $15,000 from PURCHASER is required under this
Contract at closing. Weekly settlements will be calculated in this manner: Credits will be
made against the Advance Payment at 100% of the weekly gross harvest. When the
Advance Payment is fully utilized, PURCHASER shall make payments to OWNER.
8. DAMAGE/SECURITY DEPOSIT: PURCHASER shall deposit $10,000 with OWNER,
which amount shall be held by OWNER in escrow without interest, as a damage and
security deposit to assure fulfillment by PURCHASER of PURCHASER'S obligations.
9. ROAD RESPONSIBILITIES: PURCHASER will be responsible for roads and road
maintenance during the harvest. This may require grading and filling holes with clean fill
or limerock as currently exist on the road and approved by District. Haul routes and road
conditions can be inspected at the bidder's convenience. The sale area can be accessed
directly as shown on the attached map. PURCHASER will return the roads to their pre-
harvest condition or better upon completion of harvest at PURCHASER’S expense.
10. MASTER LOGGER: The logger harvesting the timber must be a Master Logger with
current designation. The Master Logger must be routinely available on-site during
operations.
ADDITIONAL INFORMATION:
BEST MANAGEMENT PRACTICES, LISTED SPECIES, AND OTHER ITEMS:
a) PURCHASER hereby agrees to use good forestry practices and further agrees to abide by
the Best Management Practices (BMP's) as outlined in the Florida Forest Service
publication, Silviculture Best Management Practices, as well as other requirements of the
State of Florida. PURCHASER shall have up to thirty (30) days after the expiration of this
Contract, but no more than forty-five (45) days, after the completion of all logging (whichever
date is earlier) to bring the tract into full compliance with all the terms of this Contract,
including the completion of necessary BMP work. OWNER may, at its discretion, extend this
period of time due to excessive wet-weather conditions. Damages arising out of the failure
to exercise BMP's shall be limited to the expenses incurred by any party which carries out
remedial measures reasonably required to bring the site in question into compliance with the
applicable BMP's as set out above.
DISTRICT ITB 25/26-008 OPS
Notice of Timber for Sale – Alapahoochee #3
b) Come Clean, Leave Clean: Non-native, invasive plant infestations are found throughout the
United States.
c) PURCHASER may unknowingly import noxious plant material from outside areas or take
plant material off the OWNER’s property and infest other locales. All road materials and
equipment used on the OWNER’s property, including road maintenance equipment, timber
harvest equipment, site preparation equipment, ATVs, or trucks, must be free of invasive
plant material before entering District lands. OWNER’s PROJECT MANAGERs are required
to inspect each piece of equipment before or during operations on the OWNER’s property. If
PURCHASER is to perform work within 30 yards of a non-native, invasive-plant infestation,
the OWNER’s representative is required to inspect the equipment before it leaves the
OWNER’s property. The District will designate cleaning areas on each tract for
PURCHASER to clean their equipment, if necessary; the OWNER is responsible for
monitoring the cleaning areas for new infestations.
d) Ecological Issues: OWNER has no knowledge of the presence of threatened, endangered
and protected species on the area on which the Timber is located or over which
PURCHASER must transport the Timber, or OWNER has indicated to PURCHASER the
presence and location of said species to the best of OWNER’s knowledge as shown on the
“Project Map”. OWNER does not warrant that such threatened, endangered, or protected
species are not present, and PURCHASER is advised that nothing in this Contract relieves
PURCHASER of its responsibility to act within the law should the presence of such
threatened, endangered, or protected species become known to PURCHASER or to any
other party who advises PURCHASER of the presence of such species. (“…to the
knowledge of OWNER…” shall only include to the knowledge of Steve Carpenter or a
specified DISTRICT PROJECT MANAGER). PURCHASER AND PURCHASER’s LOGGER
shall use caution and shall avoid running over gopher tortoises or gopher tortoise burrows
encountered on the tract or as shown on the map. OWNER may flag out areas with rare
species and remove the area(s) from the sale area if these species are found during harvest
operations.
e) Equipment Fluids: PURCHASER must follow all local, state and federal regulations as they
relate to fluids, chemicals, oils, lubrications, their containers, and other equipment wastes;
wash and service equipment away from any area that may create a water quality hazard
following Florida Silviculture BMPs; clean up and contain fuel and oil spills immediately;
comply with state and federal regulations when reporting spills (discharges); and report any
fuel, oil, chemical or hazardous waste discharge to the DISTRICT PROJECT MANAGER
immediately. Discharges must be reported by the PURCHASER in less than 24 hours to the
Florida Department of Environmental Protection (DEP) State Warning Point (800-320-0519).
If the discharge threatens or enters waters of the State, the PURCHASER must notify the
National Response Center (800-424-8802) within 1 hour of the discharge. Within 7 days the
PURCHASER must submit the required Discharge Report Form to DEP Bureau of
Emergency Response. Under Florida Law and Federal Law PURCHASER may be subject
to penalties because of the discharge itself and if the PURCHASER fails to report the
discharge. PURCHASER will be responsible for all requirements and costs associated with
the cleanup of discharged pollutants or other hazardous chemicals.
f) Recreation Concerns: PURCHASER hereby acknowledges and understands that public
recreation may occur during the harvest, and public safety will take precedence over all
harvest operations. PURCHASER will maintain and secure equipment when not operating.
During operations, PURCHASER will maintain a safe distance from the general public at all
times. Harvest equipment, vehicles, and personnel will not damage or unnecessary block
DISTRICT ITB 25/26-008 OPS
Notice of Timber for Sale – Alapahoochee #3
access to roads, trails, or District facilities. Lands titled to the District are managed under a
multiple-use policy that emphasizes water resource protection, maintenance, and restoration
of the land’s natural state and condition, and provisions for public access and recreation
within those lands. District lands will remain open to the general public during operations
unless otherwise indicated by the District in writing.
KEY POINTS:
Challenge of Solicitation Process: If a potential Bidder protests any provisions of this ITB, a
notice of intent to protest shall be filed with the District in writing within 72 hours after the posting
of the invitation to bid on the District’s website. “Failure to file a protest within the time
prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings
under Chapter 120 of Florida Statutes.”
Challenge of District’s Intent to Award Contract: If a Bidder intends to protest District’s intent
to award a contract, the notice of intent to protest must be filed in writing within 72 hours after
posting of a notice of intent to award a contract and the Bidder shall file a formal written protest
within ten (10) days after filing a notice of intent to protest. Any Bidder who files a formal written
protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida
Statutes shall post with the District at the time of filing the formal written protest, a bond
pursuant to Section 287.042(2) (c), Florida Statutes (2013).
Failure to file a notice of intent to protest or failure to file a formal written protest within the time
prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida
Statutes, or failure to post the bond or other security required by law within the time allowed for
filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More
specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida
Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”
Americans with Disabilities Act: The District does not discriminate upon the basis of any
individual’s disability status. This nondiscrimination policy involves every aspect of the District’s
functions including one’s access to, participation, employment, or treatment in its programs or
activities. Anyone requiring reasonable accommodation as provided for in the Americans with
Disabilities Act should contact the District at 386.362.1001 or 800.226.1066 (Florida only). The
District’s fax number is 386.362.1056.
Minority Business Enterprises: The District recognizes fair and open competition as a basic
tenet of public procurement. Bidders doing business with the District are prohibited from
discriminating on the basis of race, color, creed, national origin, handicap, age, or sex. The
District encourages participation by minority business enterprises. Whenever two or more
service providers are ranked equally, a minority business enterprise shall be given preference in
the award process.
Veteran’s Preference: In the absence of a minority business enterprise, whenever two or more
service providers are ranked equally by the Selection Committee, a veteran-owned business
enterprise shall be given preference in the award process.
If you are a Certified Minority-Owned Business pursuant to Chapter 288.703, Florida Statutes,
or a Veteran Owned Business Enterprise pursuant to Chapter 295.187, Florida Statutes please
provide a copy of your State issued certificate.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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