Alamo Parade Fire Truck Building and City Hall Repairs - Construction - Round 2

REQUEST FOR BIDS
CITY OF ALAMO
4830 - 796113 Alamo Parade Fire Truck Building and City Hall Repairs -
Construction
REQUEST FOR BIDS
City of Alamo Parade Fire Truck Building and City Hall Repairs
City of Alamo (CITY) is seeking sealed bids for repairs to the Parade Fire Truck building and City
Hall. This project will be partially funded through FEMA's Public Assistance Program with the
purpose of repairing both structures to restore facilities back to pre-disaster design, function
and capacity (in-kind) within the existing footprint.
BID SUBMISSION
Bids and all required documents must be submitted online to the DFS Procurement Portal
(hereinafter "DFS Portal" or "Portal") at dfs.bonfirehub.com no later than Friday, May 15, 2026 at
9:00 A.M., local time (EST).
Bids received after the due date and time will be considered non-responsive and will not be
considered.
Questions regarding this RFB are to be submitted within the Portal at dfs.bonfirehub.com by
May 11, 2026 at 5:00 PM. For questions regarding portal registration or navigation, please
email: procurement@erassist.com.
Bid opening will occur and be awarded at the Alamo City Council meeting in Alamo City Hall,
located at 7 West Main St, Alamo, GA 30411 on Monday, May 18, 2026 at 6:00 PM.
Site visits may be requested by contacting the City Manager, Jeff Floyd at 912-423-9341 during
office hours. Site visits are not guaranteed and are contingent upon availability.
Submission of any bid signifies the Contractor's agreement that their bid and the content
thereof, are valid for ninety (90) calendar days following the submission deadline and will
become part of the contract that is negotiated between the City of Alamo and the successful
bidder. All prices submitted with the bid shall remain in effect for the ninety (90) day period.
Bidders must provide insurance policies in the DFS Procurement Portal showing proof of general
and professional liability coverage upon submission.

Bidders shall submit a bid guarantee in the amount of 10% percent of the total bid price, which
shall be in the form of a firm commitment such as a bid bond, postal money order, certified
check, cashier's check, or irrevocable letter of credit. Bid guaranteed other than bid bonds will
be returned (a) to unsuccessful bidders after the opening of bids; and (b) to the successful
bidder upon execution of such further contractual documents (i.e., insurance coverage) and
bonds as may be required by the bid. Hard copies shall be delivered to the City of Alamo City
Hall, at 7 West Main St, Alamo, GA 30411. Soft copies shall be uploaded to the DFS Procurement
Portal.
GENERAL TERMS & INFORMATION
All requested information fields in the Portal must be filled out to be considered a valid
bid.
Work is expected to be completed within 60 days of contract award.
Work will not be considered complete until all invoice documents are provided and invoice
validation is complete. Final invoice with all required documents must be provided in a single
transmission (email or link to a dropbox , google drive, or other file sharing service).
Multi-part transmission of invoice documentation will cause a delay in validation which will
affect payment processing timelines and designation of completion.
Project locations and site photos are provided in Appendix A of this RFB.
The City is also requesting alternate bids for installing metal exterior siding on the Parade Fire
Truck Building instead of vinyl siding.
Contractor shall be responsible for all expenses incurred while performing services under this
Agreement. This includes automobile, truck, and other travel expenses; vehicle maintenance
and repair costs; vehicle and other license fees and permits; insurance premiums; road, fuel,
and other taxes; fines; radio, pager, or cell phone expenses; meals; and all salary, expenses,
and other compensation paid to employees or contract personnel the Contractor hires to
complete the work under this Agreement.
The contractor will restore any landscaping, asphalt, concrete, etc. disturbed during
construction to its original state or approved alternative. Any damage to the City's property
caused during construction will be repaired at the contractor's expense.
Contractors will be responsible for determining all requirements and permits needed to
complete the reconstruction work and any associated components needed to ensure the
proper, efficient, and safe completion of this project. The awarded contractor will also be
responsible for obtaining any and all engineering approvals mandated and required by
federal, state, or local codes or regulations. All permits, inspections, engineering approvals
and associated requirements are the responsibility of the selected Contractor. Copies of
required permits and approvals must be provided to the CITY upon receipt.
4830-796113 CITY OF ALAMO - PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 2

This work is for a specific site/repair with quantities listed on a FEMA grant; as such
documentation supporting the quantities must be provided (e.g. quarry tickets, or load
counts/truck capacities). Invoices must list the haul off location of any debris, spoils, or waste
(example: permitted landfill, recycling location, or road dept for reuse).
Payment will follow only after work is completed, all documentation is received from the
Contractor and reconciled by the Grants Management Team, and after approval by the Fiscal
Court. (Documentation to include items such as before/after photos (always required),
quarry documentation, quantity documentation, and documentation of disposal).
Successful bidders, assigns, subcontractors must be compliant with all applicable Federal,
State and Local laws.
The City of Alamo reserves the right to accept or reject any or all bids. The right is also
reserved to waive any minor irregularities in this bid, and to award the bid to the bidder
whose offer is most advantageous to the CITY and in the best interests of the CITY.
The City of Alamo is an Equal Opportunity Employer. All companies, including women,
minority, and veteran owned businesses are encouraged to submit a bid
Work can not start until the contract agreement is fully executed and the contractor has
made contact with the City of Alamo to schedule work and work supervision/inspection.
4830-796113 CITY OF ALAMO - PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 3

Appendix A
SCOPE OF WORK
CONTRACTOR will make repairs to the former City Hall and the Parade Fire Truck Building to restore the
facilities back to pre-disaster design, function and capacity (in-kind) within the existing footprint.
City Hall Building
Location: 5 W Main St, Alamo, GA 30411 (32.147141, -82.778086)
Link to Building Photos
Building Remove and Replace 969.33 SF Underlayment - 5/8" OSB
Exterior
Remove and Replace 104.17 LF 2" x 6" lumber (1 BF per LF)
Remove and Replace 204.76 SF Metal roofing - corrugated - 29 gauge
Remove and Replace 1,421.26 SF Flat TPO Roof
Remove and Replace 2 Pipe jack flashing for rubber roofing
Remove and Replace 47.97 LF Cap flashing
Remove and Replace 3 Furnace vent - rain cap and storm collar, 5"
Paint 1,601 SF of exterior (One Coat)
Remove and Replace 391.81 SF Metal studding, 3 5/8" wide, 24" OC, 18 gauge
Remove and Replace 606 SF Wall/roof panel - ribbed - 29 gauge up to 1"
Remove and Replace 11.11 SF Block - 8" x 8" x 16" - in place
Re-point 193.75 SF masonry - block
Electrical Remove and Replace 8 Fluorescent - two tube - 8' - strip light
Remove and Replace 1 Fluorescent - two tube - 4' - strip light
Rewire\wire 204.76 SF - avg. residence - boxes & metal clad wiring
Mayor's Remove and Replace 55.01 LF base molding rubber or vinyl, 4" high trim
Office
Remove and Replace 366.51 SF vinyl tile (Includes floor preparation and cleaning)
Carpet Floor prep 192.66 SF (scrape rubber back residue)
Remove and Replace 192.66 SF Glue down carpet
Offices/En Remove and Replace 266 SF Batt insulation - 6" - R19 - paper / foil faced for ceilings
tryway
Remove and Replace 266 SF Suspended ceiling tile - 2' x 4'
Remove and Replace 186 SF Suspended ceiling tile - 2' x 2'
Remove and Replace 248 SF Batt insulation - 6" - R19 - paper / foil faced for walls
Remove and Replace 312 SF 5/8" drywall
Seal/prime (1 coat) then paint (1 coat) 1,175.93 SF the walls
Remove and Replace 132.68 LF base molding rubber or vinyl, 4" high trim
Paint 6 door/window trim & jamb - 2 coats/side
Paint 6 door slab only - 2 coats/side
Remove and Replace 1 Ceiling diffusers / grills - square, lay-in - 24"
4830-796113 CITY OF ALAMO - PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 4

Appendix A
Remove and Replace 366.51 SF vinyl tile (Includes floor preparation and cleaning)
Carpet Floor prep 374.83 SF (scrape rubber back residue)
Remove and Replace 374.83 SF Glue down carpet
Women's Seal/prime (1 coat) then paint (1 coat) 224 SF the walls
Restroom
Remove and Replace 28 LF base molding rubber or vinyl, 4" high trim
Paint 1 door/window trim & jamb - 2 coats/side
Paint 1 door slab only - 2 coats/side
Remove and Replace 40 SF vinyl tile (Includes floor preparation and cleaning)
Men's Seal/prime (1 coat) then paint (1 coat) 151.64 SF the walls
Restroom
Remove and Replace 17.17 LF base molding rubber or vinyl, 4" high trim
Paint 1 door/window trim & jamb - 2 coats/side
Paint 1 door slab only - 2 coats/side
Remove and Replace 18.03 SF vinyl tile (Includes floor preparation and cleaning)
Parade Fire Truck Building
Location: South Pine Street & Hwy 126 in Alamo, Georgia (32.144510, -82.770920)
Link to Building Photos
Doors/Windows Rebuild 2 each of 10 FT wide X 10 FT high Plywood Door Covered with
Vinyl Siding
Electrical Rebuild 1 each of Interior Electrical Panel
Roofing Rebuild 1,024 SF of Metal Roof Exterior
Wall Coverings Rebuild 900 SF of Wood Walls Covered with Vinyl Siding
Foundation Rebuild 900 SF (30' x 30') of Concrete Slab on Grade Foundation
Alternate Bid for The City is requesting alternate bids for installing metal exterior siding on the
Metal Exterior Parade Fire Truck Building instead of vinyl siding.
4830-796113 CITY OF ALAMO - PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 5

Bid Tab / Quantity List
Total Quantity List
Unit pricing shall be all-inclusive and include removal and disposal of damages as well as all labor (including equipment
programming), equipment, material, contingency, and supply costs and shall not be increased or changed for any reason
other than changes requested or approved by the City.
Bid Unit of Appx
Description
item Measure Qty
CITY HALL
1 Remove and Replace Underlayment - 5/8" OSB SF 969.33
2 Remove and Replace 2" x 6" lumber (1 BF per LF) LF 104.17
3 Remove and Replace Metal roofing - corrugated - 29 gauge SF 204.76
4 Remove and Replace Flat TPO Roof SF 1,421.26
5 Remove and Replace Pipe jack flashing for rubber roofing EA 2
6 Remove and Replace Cap flashing LF 47.97
7 Remove and Replace Furnace vent - rain cap and storm collar, 5" EA 3
8 Exterior - paint one coat SF 1,601
9 Rewire\wire - avg. residence - boxes & metal clad wiring SF 204.76
10 Remove and Replace Metal studding, 3 5/8" wide, 24" OC, 18 gauge SF 391.81
11 Remove and Replace Wall/roof panel - ribbed - 29 gauge up to 1" SF 606
12 Remove and Replace Fluorescent - two tube - 8' - strip light EA 8
13 Remove and Replace Block - 8" x 8" x 16" - in place SF 11.11
14 Re-point masonry - block SF 193.75
Remove and Replace Cove base molding - rubber or vinyl, 4" high (Offices/Entry,
15 LF 239.67
Women's and Men's Restrooms)
Floor preparation for resilient flooring (Mayor's office, Offices/Entry, Women's
16 SF 767.62
restroom, Men's restroom)
Remove and Replace Vinyl tile (Mayor's office, Offices/Entry, Women's restroom,
17 SF 844.38
Men's restroom)
18 Floor prep (scrape rubber back residue) (Mayor's office, Offices/Entry) SF 567.49
19 Remove and Replace Glue down carpet(Mayor's office, Offices/Entry) SF 567.49
4830-796113 CITY OF ALAMO - PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 6

Bid Tab / Quantity List
Remove and Replace Batt insulation - 6" - R19 - paper / foil faced (Offices/Entry
20 SF 266
Ceilings)
Remove and Replace Suspended ceiling tile - 2' x 4' (Offices/Entry)
21 SF 266
22 Remove and Replace Suspended ceiling tile - 2' x 2' (Offices/Entry) SF 186
Remove and Replace Batt insulation - 6" - R19 - paper / foil faced (Offices/Entry
23 SF 248
Walls)
24 Remove and Replace 5/8" drywall SF 312
Seal/prime (1 coat) then paint (1 coat) the walls (Offices/Entry, Women's and
25 SF 1,551.57
Men's Restrooms)
Paint door/window trim & jamb - 2 coats/side (Offices/Entry, Women's and Men's
26 EA 8
Restrooms)
Paint door slab only - 2 coats/side (Offices/Entry, Women's and Men's Restrooms)
27 EA 8
28 Remove and Replace Ceiling diffusers / grills - square, lay-in - 24" EA 1
29 Remove and Replace Fluorescent - two tube - 4' - strip light EA 1
PARADE FIRE TRUCK BUILDING
Provision and Installation of Plywood Door Covered with Vinyl Siding (10ft W x
30 EA 2
10ft H)
31 Provision and Installation of Interior Electrical Panel EA 1
32 Provision and Installation of Metal Roof Exterior SF 1,024
33 Provision and Installation of Wood Walls Covered with Vinyl Siding SF 900
34 Provision and Installation of Concrete On Grade Foundation SF 900
ALTERNATE BID: Provision and Installation of Plywood Door Covered with METAL
35 EA 2
Siding (10ft W x 10ft H)
ALTERNATE BID: Provision and Installation of Wood Walls Covered with METAL
36 SF 900
Siding
ALL SITES
37 Mobilization/Demobilization and Traffic Control Lump Sum 1
4830-796113 CITY OF ALAMO - PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 7

DFS Portal Confirmation and Declarations
The following forms are provided in this RFB for reference. Bidders must review each form and
enter their response as directed in the Portal's Required Information section. The confirmation
or declaration statement for each form for which a response is required is provided in a gray
box at the bottom of each form in this document. All responses must be true and accurate and
shall be considered the equivalent of a legally-binding electronic signature.
1. Attachment 1: Bid Certification and Cost Proposal Form
2. Attachment 2: NON-COLLUSION DECLARATION
3. Attachment 3: CERTIFICATION REGARDING LOBBYING
4. Attachment 4: FORM 200.321 AFFIRMATIVE STEPS
5. Attachment5: CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
INELIGIBILITY and VOLUNTARY EXCLUSION
6. Attachment 6: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT
7. Attachment 7: DRUG-FREE WORKPLACE AFFIDAVIT
8. Attachment 8: INSURANCE COVERAGE DECLARATION
4830-796113 CITY OF ALAMO - PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 8

Attachment 1: Certification and Cost Proposal Form
Bidding Certification: I have carefully examined the Request for Bids and any other
documents accompanying or made a part of this Request for Bids.
I hereby propose to furnish the goods or services specified in the Request for Bids at
the rates quoted in my Bid. I agree that my Bid will remain in effect for a period of up
to one hundred eighty (180) days.
I agree to abide by all conditions of this Bid l and understand that a background
investigation may be conducted prior to award.
I certify that all information contained in this Bid is truthful to the best of my
knowledge and belief. I further certify that I am duly authorized to submit this Bid on
behalf of the Bidder as its act and deed and that the Bidder is ready, willing and able
to perform if awarded the Contract.
I certify this Bid is made without prior understanding, agreement, connection,
discussion, or collusion with any other person, firm or corporation submitting a Bid
for the same product or service. I further certify that no officer, employee or agent of
City or of any other Bidder has a financial interest in this Bid. I further certify that the
undersigned executed this Bidder's Certification with full knowledge and
understanding of the matters therein contained and was duly authorized to do so.
DFS Portal Confirmation / Declaration:
By completing and submitting the Cost Proposal Form, you are certifying all of the above as
well as the prices and data entered in the Cost Proposal Form in the DFS Portal. The following
Cost Proposal Form is provided for reference only.
4830-796113 CITY OF ALAMO - PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 9

Attachment 2: NON-COLLUSION DECLARATION
The bid is not made in the interest of, or on behalf of, any undisclosed person,
partnership, company, association, organization, or corporation. The bid is genuine and
not collusive or sham. The bidder has not directly or indirectly induced or solicited any
other bidder to put in a false or sham bid. The bidder has not directly or indirectly
colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham
bid, or that anyone shall refrain from bidding. The bidder has not in any manner, directly
or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element
of the bid price, or of that of any other bidder.
All statements contained in the bid are true. The bidder has not, directly or indirectly,
submitted his or her bid price of any breakdown thereof, or the contents thereof, or
divulged information or data relative thereto, to any corporation, partnership, company,
association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid, and has not paid, and will not pay, any person or entity for such
purpose.
Any person executing this declaration on behalf of a bidder that is a corporation,
partnership, joint venture, limited liability company, limited liability partnership, or any
other entity, hereby represents that he or she has full power to execute, and does
execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the applicable laws that the foregoing is true and
correct.
DFS Portal Confirmation / Declaration:
Do you confirm that you have read the Non-Collusion declaration and therefore declare
under penalty of perjury under the applicable laws that the Non-Collusion Declaration is true
and correct? (Y/N)
4830-796113 CITY OF ALAMO - PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 10