Airwall Replacement Invitation to Bid

AIRWALL REPLACEMENT
INVITATION TO BID
ISSUE DATE: April 21, 2026
DUE DATE: 11:00 A.M. on May 13, 2026 ("Submission Deadline")
INSTRUCTIONS: Bidders must timely submit one paper copy of their bid, using the
Bid Form provided below, in a sealed envelope labelled "Airwalls" to
the following address:
Houston First Corporation, Attn: David Stephenson, 701
Avenida de las Americas, Suite 200, Houston, TX 77010
Bids must be delivered by mail, courier, or in person. Submittals
received after the Submission Deadline, by email, or unsealed, will
be rejected without further review or consideration.
QUESTIONS: Any questions concerning the form or content of this Invitation to Bid
must be submitted by email to bids@houstonfirst.com no later than
11:00 a.m. on May 1, 2026.
All material questions will be answered collectively, rather than
individually, in the form of a Letter of Clarification available at
www.houstonfirst.com/do-business. Questions received may be
edited or combined with similar questions for clarity or length at the
discretion of HFC.
BID OPENING: Bids timely received will be opened and publicly announced at 2:00
p.m. on the Submission Deadline at 701 Avenida de las Americas,
Suite 200, Houston, TX 77010.
OVERVIEW AND SCOPE
Houston First Corporation ("HFC") requests bids from experienced contractors (each a
"Bidder" and, collectively, "Bidders") to procure and install manually operated, paired-
panel movable partition panels (i.e., airwalls), including new track systems, in eight (8)
meeting rooms at the George R. Brown Convention Center in Houston, Texas. The
contractor selected will also be responsible for removing and disposing of all existing
tracks and panels.
HFC has or will engage one or more third-party contractors to provide for removal and
replacement of sheetrock, ceiling grids, tape and float, supports, wood blocking, and
painting.
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On site work is expected to commence in the Fall of 2026. The project must be completed
no later than December 31, 2026.
BACKGROUND
HFC is a local government corporation created by the City of Houston to facilitate
economic growth through the promotion of the greater Houston area and the business of
conventions, meetings, tourism, and the arts. HFC is the primary entity responsible for
marketing Houston and increasing awareness of its many attractions and amenities.
HFC is responsible for the operation and management of the George R. Brown
Convention Center, Avenida Houston, Partnership Tower, Wortham Theater Center,
Jones Hall for the Performing Arts, Miller Outdoor Theatre, an array of outdoor properties
and parking facilities.
The George R. Brown Convention Center is a nationally prominent convention and trade
show facility. Ranked among the nation's largest convention centers, GRBCC offers over
one million square feet of dedicated meeting space, including seven ground-floor exhibit
halls with 547,000 square feet of exhibit space, a 3,600 tier-seated amphitheater, a level-
three exhibit hall featuring telescopic arena-style seating, meeting rooms, and a 31,500
square-foot ballroom.
SCOPE AND TECHNICAL SPECIFICATIONS
The Bidder selected as a result of this Invitation to Bid will be responsible for providing all
labor, supervision, materials, supplies, and equipment necessary to installing airwalls
meeting the following specifications at the George R. Convention Center:
Panel
Room Qty. Mfr. Model Size
Orientation
350 2 Moderco 842 Paired Panels 43' Long x 22' High North/South
351 1 Moderco 841 Single Panels 88'-8" Long x 22' High East/West
4 Moderco 842 Paired Panels 36'-2" Long x 22' High North/South
352 2 Moderco 842 Paired Panels 43' Long x 22' High North/South
360 1 Moderco 841 Single Panels 94'-6" Long x 22' High East/West
2 Moderco 842 Paired Panels 35'-1" Long x 22' High North/South
2 Moderco 842 Paired Panels 36'-4" Long x 22' High North/South
361 1 Moderco 841 Single Panels 88'-8" Long x 22' High East/West
4 Moderco 842 Paired Panels 38'-4" Long x 22' High North/South
362 1 Moderco 841 Single Panels 103'-3" Long x 22' High East/West
2 Moderco 842 Paired Panels 38'-3" Long x 22' High North/South
2 Moderco 842 Paired Panels 35'-2" Long x 22' High North/South
370 1 Moderco 841 Single Panels 94'-6" Long x 22' High East/West
2 Moderco 842 Paired Panels 35'-1" Long x 22' High North/South
2 Moderco 842 Paired Panels 36'-4" Long x 22' High North/South
371 1 Moderco 841 Single Panels 88'-8" Long x 22' High East/West
4 Moderco 842 Paired Panels 38'-4" Long x 22' High North/South
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STC (Sound Transmission 53
Classification) Rating
Wall Covering Standard Vinyl, Color TBD
Edge Trim Protective Trim - Anodized
Aluminum - Clear
Top Seals 1" Mechanical Retractable
Bottom Seals 2" Mechanical Retractable
Final Closure Auto Telescopic Closure
Track Anodized Aluminum - Clear
Pocket Doors None
Pass Doors None
Work Surface 8' High Plastic Laminate AFF
Attic Stock Not Required
Material Warranty 5 Years Panels, 10 Years Track,
Trolleys and Mechanical Parts
Shop Drawings Contractor to Include
Drilling Holes in Support Contractor to Field Verify
Panel Size See Above; Contractor to Field
Verify
For the benefit of all potential Bidders, a map of the foregoing rooms and Technical Data
Sheets from Moderco 841 and 842 are provided below.
SITE VISITS
Although a pre-submittal meeting has not been scheduled, Bidders are encouraged (but
not required to) schedule a site visit by submitting their request by email to
bids@houstonfirst.com, no later than May 1, 2026.
MANNER OF SELECTION
On or about May 21, 2026, HFC expects to enter into a contract with the Bidder providing
the lowest responsible bid received; provided, however, that HFC reserves the right to
select or reject all or part of any bid, waive minor technicalities, and accept one or more
bids in the manner and to the extent that they serve the best interests of HFC. This
Invitation to Bid does not commit HFC to award a contract, issue a purchase order, or
enter into an agreement. HFC will not pay any costs incurred in the preparation of a bid
or in connection with any in-person interview arising out of this Invitation to Bid. HFC
reserves the right to request bid clarifications and/or additional information from some or
all Bidders.
LETTERS OF CLARIFICATION
Responses to all material questions timely submitted by potential Bidders, as well as any
revisions incorporated into this Invitation to Bid, will be confirmed collectively, rather than
individually, in a letter made available online at http://www.houstonfirst.com/do-business/
(each, a "Letter of Clarification"). When issued, Letters of Clarification become part of this
Invitation to Bid and automatically supersede any previous terms, conditions,
specifications, or provisions in conflict therewith. By submitting their bid, Bidders shall be
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deemed to have reviewed all Letters of Clarification, considered all responses, as well as
any revisions, and incorporated them into their submittal. Verbal responses by any HFC
officer, director or employee cannot alter the terms, conditions, specifications, or
provisions as stated herein. It is the responsibility of Bidders to monitor the foregoing link
and ensure they review any such Letters of Clarification and incorporate them in their bid.
FORM OF AGREEMENT
By submitting a response to this Invitation to Bid, Bidder agrees, upon notice of selection,
to promptly enter into the Airwall Replacement Agreement set forth below. Requests for
clarification or modification to the terms of such agreement must be timely submitted by
email to bids@houstonfirst.com, and responses to material questions and issues will be
included in a Letter of Clarification. Bidders are advised that additional or conflicting
terms, alternative pricing bids, pre-printed forms, or other objections submitted by a
Bidder with their bid shall be disregarded and may result in a bid being deemed, in HFC's
discretion, as non-responsive.
RESTRICTIONS ON COMMUNICATIONS
Throughout the selection process, commencing with the Issue Date, Bidders are directed
not to communicate, directly or indirectly, with any HFC employee, officer, director, or
selection committee member regarding their bid, or any matter relating to this Invitation
to Bid, other than through bids@houstonfirst.com, or in response to a direct inquiry from
the HFC General Counsel Department or Procurement Division. Bidders who disregard
the Restrictions on Communications provision do so at their peril, as HFC shall have the
right to reject any bid due to violation of this provision.
NO SALES TAX
As HFC is exempt from states sales and use tax, bidders should assume that there will
be no sales taxes due for the purchase of materials incorporated into the project.
REQUIRED DISCLOSURES
Bidders must disclose if they have, within the past five (5) years, (a) been party to a
service contract terminated for cause, or (b) received material, adverse findings from any
governmental authority having regulatory oversight of services similar to those required
under this Invitation to Bid.
CONFLICTS OF INTEREST
Bidders are advised that they have an affirmative obligation to disclose any affiliation or
business relationship with an HFC employee, officer, or director creating (or appearing to
a reasonable person to create) a conflict of interest. Bidders who need the disclosure
form may find it online at https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf. By
submitting a bid, Bidder represents to HFC that they have complied with the requirements
of Chapter 176 of the Texas Local Government Code.
PROTEST PROCEDURES
Any protest relating to the form, terms and conditions, selection criteria, specifications,
exhibits, or any other material bid content must be filed by the actual or potential Bidder
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with the SVP, Legal Services no later than five (5) business days prior to the Submission
Deadline. If the protest consists of a dispute regarding the Bidder recommended by the
selection committee, or otherwise relates to the alleged misapplication of selection
criteria, then the SVP, Legal Services must receive the protest from an actual Bidder after
the Submission Deadline, but at least three business days prior to consideration of a
contract resulting from this Invitation to Bid by an HFC committee or Board of Directors,
whichever is earlier.
All protests must be made in writing and delivered to Houston First Corporation, Attn:
SVP, Legal Services, 701 Avenida de las Americas, Ste. 200, Houston, TX 77010. To be
considered by HFC, protests must be timely received and include, at a minimum, all of
the following information: (a) The name, address and contact information of the Bidder,
with sufficient information to establish that a bona fide Bidder is the person or entity filing
the protest; (b) The full title of the Invitation to Bid; (c) Material grounds for the protest,
including the provisions of the Invitation to Bid and the applicable law or regulation that
serves as the basis for the protest; (d) A statement of the specific relief requested by the
Bidder; (e) Reference to and attachment of any pertinent documents or sources relied
upon by the protestor that the protesting party wishes to have HFC consider; and (f) An
affidavit attached to support any factual allegations stated in the submission.
INVITATION TO BID PACKETS
A complete copy of this Invitation to Bid, including exhibits, necessary forms and other
relevant information, is available online at www.houstonfirst.com/do-business. This
Invitation to Bid provides the information necessary to prepare and submit a bid for
consideration and ranking by HFC.
PUBLIC INFORMATION
As HFC is subject to the Texas Public Information Act ("TPIA"). Information submitted by
Bidders is subject to release under the provisions of the TPIA set forth in Chapter 552 of
the Texas Government Code, any page including confidential or proprietary information
appears must be labeled as such clearly and unambiguously. Bidders will be advised of
any request for public information that implicates their materials and may, in accordance
with applicable law, elect to assert objections to disclosure with the Texas Attorney
General at their cost and expense.
WITHDRAWAL; ERROR
Bids may be withdrawn due to errors or for any other reason by a written request received
by bids@houstonfirst.com prior to the Submission Deadline.
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AIRWALL REPLACEMENT
INVITATION TO BID
BID FORM
Bidders responding to the foregoing Airwall Replacement Invitation to Bid are required to
complete each field of this Bid Form.
1. Contact Information
a. Company Name (the "Bidder"): __________________________________________
b. Address: _______________________________________________________
c. Contact Name/Title: ______________________________________________
d. Phone: ____________________ e. Email: _________________________
f. Is the Bidder a diversity entity recognized under the HFC Diversity Program? _______
2. Bid
Description Amount
Bidder hereby offers to furnish all labor, supervision, equipment, and
materials to install manually operated, paired-panel movable partition
panels, including new track systems, in eight (8) meeting rooms at the
George R. Brown Convention Center in Houston, Texas and complete such
project in accordance with this Invitation to Bid and the GRB Airwall
Replacement Agreement.
3. Terms and Conditions
By completing and submitting this Bid Form, Bidder represents all of the following to
Houston First Corporation:
a. Bidder has the necessary experience, knowledge, abilities, skills, and resources to
perform all services required in connection with this Invitation to Bid.
b. Bidder accepts the terms and conditions of the Airwall Replacement Agreement and
agrees, if selected, to promptly enter into such agreement.
c. Bidder has carefully examined the specifications and location of the work described
herein and fully understands the nature and extent of the work required.
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d. Bidder has not, within the past five years, been party to a service contract terminated
for cause, or received material, adverse findings from any governmental authority having
regulatory oversight of services similar to those required under this Invitation to Bid.
4. Acknowledgment
By signing below, Bidder represents and warrants that all of the foregoing is true, correct
and may be relied upon by Houston First Corporation without exception:
_____________________________________ ("Bidder")
By:
Signature: _________________________________ Date: ________________
Name: ________________________________
Title: __________________________________
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AIRWALL REPLACEMENT AGREEMENT
This Airwall Replacement Agreement ("Agreement") is made by and between Houston First
Corporation ("HFC"), whose address is 701 Avenida de las Americas, Suite 200, Houston, TX
77010 and [TBD] ("Contractor"), whose address is [TBD]. In consideration of the mutual
promises contained herein, the parties hereby agree as follows:
1.0 Project
1.1 Contractor agrees to and shall complete the Project in strict accordance with this Agreement,
including the Terms and Conditions attached hereto as Exhibit "A" and made a part hereof for all
purposes.
1.2 The name of the project is the GRB Air Wall Replacement ("Project"). The location of the
Project is the George R. Brown Convention Center, located at 1001 Avenida de las Americas,
Houston, Texas 77010 ("Facility").
1.3 Contractor agrees to complete the Project no later than December 31, 2026 ("Contract Time"),
subject to adjustments in accordance with the Terms and Conditions.
1.4 HFC represents that the Facility is owned by the City of Houston, Texas and subject to a long-
term lease to HFC. CONTRACTOR AND HFC ACKNOWLEDGE AND AGREE THAT
THE PROJECT AND ALL WORK RELATED THERETO CONSTITUTE AND SHALL
BE CONSIDERED TO BE A PUBLIC WORKS PROJECT OF A MUNICIPALITY FOR
ALL PURPOSES, INCLUDING CHAPTER 151 OF THE TEXAS INSURANCE CODE.
1.5 Contractor shall keep the Facility free and clear of all liens and encumbrances resulting from
any action of Contractor or in connection with the Project.
2.0 Tasks and Deliverables
2.1 Contractor agrees to and shall supply all supervision, labor, tools, materials, supplies, vehicles,
and equipment necessary to perform and complete to the satisfaction of HFC all of tasks set forth
in this Article in accordance with the Contract Documents.
2.2 Contractor shall remove existing tracks and panels and dispose of same in an environmentally-
friendly manner at Contractor's sole cost and expense.
2.3 Contractor shall install new track and panels in strict accordance with the manufacturer's
recommendations, instructions and best industry practices on operable walls.
2.4 Contractor shall replace vinyl closure strips along track to match original installation.
2.5 Contractor shall adhere to the following material specifications:
Panel
Room Qty. Mfr. Model Size
Orientation
350 2 Moderco 842 Paired Panels 43' Long x 22' High North/South
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351 1 Moderco 841 Single Panels 88'-8" Long x 22' High East/West
4 Moderco 842 Paired Panels 36'-2" Long x 22' High North/South
352 2 Moderco 842 Paired Panels 43' Long x 22' High North/South
360 1 Moderco 841 Single Panels 94'-6" Long x 22' High East/West
2 Moderco 842 Paired Panels 35'-1" Long x 22' High North/South
2 Moderco 842 Paired Panels 36'-4" Long x 22' High North/South
361 1 Moderco 841 Single Panels 88'-8" Long x 22' High East/West
4 Moderco 842 Paired Panels 38'-4" Long x 22' High North/South
362 1 Moderco 841 Single Panels 103'-3" Long x 22' High East/West
2 Moderco 842 Paired Panels 38'-3" Long x 22' High North/South
2 Moderco 842 Paired Panels 35'-2" Long x 22' High North/South
370 1 Moderco 841 Single Panels 94'-6" Long x 22' High East/West
2 Moderco 842 Paired Panels 35'-1" Long x 22' High North/South
2 Moderco 842 Paired Panels 36'-4" Long x 22' High North/South
371 1 Moderco 841 Single Panels 88'-8" Long x 22' High East/West
4 Moderco 842 Paired Panels 38'-4" Long x 22' High North/South
STC (Sound Transmission 53
Classification) Rating
Wall Covering Standard Vinyl, Color TBD
Edge Trim Protective Trim - Anodized
Aluminum - Clear
Top Seals 1" Mechanical Retractable
Bottom Seals 2" Mechanical Retractable
Final Closure Auto Telescopic Closure
Track Anodized Aluminum - Clear
Pocket Doors None
Pass Doors None
Work Surface 8' High Plastic Laminate AFF
Attic Stock Not Required
Material Warranty 5 Years Panels, 10 Years Track,
Trolleys and Mechanical Parts
Shop Drawings Contractor to Include
Drilling Holes in Support Contractor to Field Verify
Panel Size See Above; Contractor to Field
Verify
3.0 Payment
3.1 Subject to the terms of this Agreement, including but not limited to Sections 1.3(b) and (c),
HFC agrees to pay Contractor [TBD] ("Contract Sum").
3.2 In no event shall HFC pay Contractor more than 90% of the Contract Sum prior to the last
Date of Final Completion, as defined in the Terms and Condition, notwithstanding any provision
in the Contract Documents to the contrary.
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3.3 No more than once every 30 calendar days, Contractor may request a work progress payment
from HFC in accordance with this Article. Invoices shall be submitted electronically by the fifth
calendar day of the month following each month in which services were performed.
3.4 HFC agrees to pay Contractor within 30 calendar days of the receipt and approval by HFC of
such invoices by check or direct deposit, at the sole option of HFC. If any item in any invoice is
disputed by HFC for any reason, including lack of supporting documentation, then HFC shall
temporarily delete the disputed item and pay the remaining amount of the invoice; provided,
however, that HFC shall promptly notify Contractor of the dispute and request clarification and/or
remedial action. After any dispute shall have been settled, Contractor shall include the disputed
amount on a subsequent regularly scheduled invoice or on a special invoice for the disputed item
only.
3.5. HFC is exempt from payment of Federal Excise and Transportation Tax and Texas Limited
Sales and Use Tax. Contractor's invoices to HFC must not contain assessments of any of these
taxes. HFC will furnish an exemption certificate and federal tax identification number to
Contractor if requested.
4.0 Work Conditions and Restrictions
4.1 All Work performed by the Contractor shall be in accordance with the latest City of Houston
Building Codes. Contractor represents that all tradespersons employed by Contractor or its
Subcontractors shall be licensed by the Texas Department of Licensing and Regulation.
4.2 Contractor is solely responsible for any necessary permits, licenses and inspections by
government agencies necessary for proper execution and completion of the Work.
4.3 Contractor shall on a daily basis or as requested by HFC, clean the Project site and any adjacent
areas affected by the Project.
4.4 Contractor shall base its Work schedule on events at the Facility and take all precautions to
minimize dust, noise, and fumes, and to prevent power outages or the disturbance of utilities, fire
suppression equipment, plumbing systems, and any other equipment or systems connected to the
Facility.
4.5. The manner and extent to which Contractor may use common areas of the Facility, including,
but not limited to, entrances and loading docks, shall be determined by HFC in its sole, but
reasonable discretion.
4.6 Contractor shall protect all areas and equipment when working in the Facility. All carpeted
floor areas must be protected with plastic and/or cardboard. Contractor shall be responsible for the
cost of repairing any carpet damage caused by the negligence of Contractor, its subcontractors or
agents. In addition, the Contractor will be held responsible for damage to elevators, doors, or other
Facility finishes, or other equipment caused by the negligence of Contractor, its subcontractors or
agents. Damage, as used herein, shall not include normal wear and tear. Repairs and replacements
of such items and finishes may be deducted from Contractor's fees.
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