Airport Jet A Refueler
| Agency: | City of Bangor |
|---|---|
| State: | Maine |
| Type of Government: | State & Local |
| Posted Date: | Dec 8, 2025 |
| Due Date: | Jan 7, 2026 |
| Solicitation No: | P26-22 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
P26-22
|
| Bid Title: |
Airport Jet A Refueler
|
| Category: | Vehicles |
| Status: | Open |
|
Attachment Preview
Request for Proposals (RFP)
BGR – Jet A Refueler (Purchase/5 Yr. Lease)
Proposal No. P26-22
Issue Date: December 5, 2025
Purchasing Department
73 Harlow Street
Bangor, ME 04401
207-992-4282
I. Introduction
The City of Bangor requests bids to furnish and deliver one (1) heavy duty Jet A Refueler to
the Airport’s GSE Facility, FOB destination, 206 Maine Ave, Bangor, Maine. The City is
looking for a Jet A Refueler with a tank size of 7,000 gallons.
The City is seeking options to acquire one (1) Jet A Refueler, through either a purchase, a
lease, or some combination thereof depending on the bids received. As a result, this bid
request requires a purchase cost per unit as well as a lease rate for a five-year term with an
end of term purchase price. The lease must include a non-appropriation clause where, if
funding is not appropriated, the City may turn this piece of equipment back to the dealer with
no penalty.
The vehicle must be the most current year available. The City will consider alternate bids for
the purchase of an unsold previous year model if it meets or exceeds the requested
specifications.
The City of Bangor intends to trade in one (1) used tanker. Trade-in Information is included
in Section XI.
II. General Information
General information is available on the City’s website at the following web address:
www.bangormaine.gov/proposals. By submitting a response to this solicitation, the bidder
accepts the responsibility for downloading, reading and bidding by the terms and conditions
set forth in the City’s “General Information for Vendors”. All questions shall be directed in
writing to bids@bangormaine.gov.
III. Submission
For consideration, submit the proposal Bid Form (page 6) and all materials requested in
Section X. Specifications electronically or in an envelope via submission methods listed
P26-22
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BGR – Jet A Refueler
below. The envelope or subject line must be clearly marked as "Proposal No. P26-22: BGR
– Jet A Refueler."
Submissions must be received by 2:00 P.M. on Wednesday, January 7, 2026.
Submission of documents can be completed by:
A. Emailing to bids@bangormaine.gov; or
B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or
C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME
04401 (items must be received by the deadline); or
D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow
Street, Bangor, ME 04401 (proposal must be received by the deadlines).
All submissions should reference “Proposal No. P26-22: BGR – Jet A Refueler.” Proposals
will be publicly opened at the time stated above in the Paul Bunyan Room (first floor by the
side elevator), 73 Harlow Street, Bangor, Maine.
A tabulation of all received proposals will be posted on the City's website as soon as possible
after the opening date. Visit www.bangormaine.gov/bids for results. The "Show
Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.
IV. Questions
Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M.,
Friday, December 12, 2025.
The City will provide a response by 4:30 P.M. on Friday, December 19, 2025. This response
will be in the form of an addendum, accessible on the City's website. Notifications will be sent
to those who have signed up to receive notifications at www.bangormaine.gov/bids through
NotifyME. Notifications will be sent when new addenda are released.
V. Late Proposals
It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be
received by the Purchasing Department before the submittal deadline. Any proposal, portion
of a proposal, or requested proposal revision received at the City Purchasing Department
after the time and date specified will be returned to the Proposer unopened or, if by electronic
submission, deleted without being opened.
VI. Withdrawal of Proposals
No Proposer may withdraw their proposal for a period of ninety (90) days from the date of
opening. All proposals shall be subject to acceptance by the City during this period.
To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in
writing. All costs associated with the withdrawal (i.e., mailing fees) will be borne by the
Proposer.
P26-22
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BGR – Jet A Refueler
VII. Rejection
The City reserves the right to reject any proposals, waive any informalities or defects in
proposals, or accept a higher-cost proposal if it is deemed to be in the best interest of the
City. The City also reserves the right to request clarification of any details from the successful
Proposer. The evaluation of proposals and determination of the award will be at the discretion
of the City and its judgment shall be final and without right of recourse by any Proposer.
VIII. Information for Proposers
A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price.
Upon request, a tax exemption certificate for the City of Bangor shall be furnished to
the successful Proposer.
B. Bid Form and Requirements: The Bid Form (page 6) with product information that
includes all items in Section X. Specifications must be completed and returned with
the proposal to be considered responsive.
IX. Minimum Specifications
1. Tank
A. Seven Thousand (7,000) U.S. gallon (3% outage) aluminum tank.
B. Fully baffled single compartment overturn protection.
C. One (1) Twenty-inch (20”) manhole with ten-inch (10”) fill opening and vent.
D. Two (2) 20” inspection manholes.
E. Refilling access on driver’s side.
2. Chassis
A. Conventional cab/chassis.
B. Cummins diesel engine with cold weather starting aid/ block heater.
C. Engine hour meter.
D. Allison automatic with push button controls and diagnostics.
E. Air brake system, power steering, heat, defrost, and air conditioning.
F. Heated mirrors.
G. Back up camera with color display mounted on dash.
H. Heated air dryer air system.
I. Cab color to be White.
3. Lift Basket
Capable of two workmen.
A. Built-in safety sensors to detect and stop lift impact.
B. 2”X10’ lightweight, cold-weather hose, with a Whitaker F-145 6-lug underwing
nozzle.
4. Pump
Three hundred (300) gallons per minute (GPM) centrifugal, self-priming with
automated PTO engagement when Deadman is activated.
P26-22
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BGR – Jet A Refueler
5. Filter / Separator
A. Horizontal filter/separator (F/S) –four hundred fifty (450) gallon rated that meets
API 1581 5th (or most current) edition specs.
B. Equipped with a Gammon GTP-8980.
C. Water defense system.
6. Deadman and pressure control
A. Inline Deadman/pressure control shall be electric with shut off control and
provides primary control.
B. Secondary pressure control regulated by forty-five (45) pounds per square inch
(psi) hose and control valve.
7. Meters
A. Two (2) three hundred (300) gallons per minute (GPM) electronic meters with
TCS 3000 registers.
B. Two (2) large LED displays: One (1) dedicated for single point, one (1)
dedicated for over wing fueling.
C. Register to have tank level, temperature compensation, corrected Differential
Pressure (DP), Fuel Systems Icing Inhibitor (FSII) dispenser, and ticket printing
registers to be mounted in cab.
8. Hose reels
A. One (1) single wrap reel sized for 2” x 50’ hose.
B. Two (2) reels sized for 1 ½” hose.
C. Non-ferrous internals, explosion proof electric rewind motors, and switches.
D. Auxiliary manual rewind.
E. A shut off valve is to be installed upstream of the reel system.
9. Hoses
A. One (1) 2” x 50’ lightweight, cold-weather, hose with a Whittaker F-145 6 lug
underwing nozzle.
B. Two 1 1/4” x 50’ lightweight, cold-weather hoses with OPW 295 over wing
nozzles.
C. All hoses certified to API 1529.
10. Bottom Loading
A. To include Scully high level shut – off with pre-check.
B. Bottom loading adapter capable of accepting a standard underwing nozzle.
C. A shut off valve shall be supplied immediately down stream of bottom load
adapter.
11. Piping
Aluminum or Stainless-Steel piping certified to 150psi related working
pressure.
12. Control Panel
Side mounted panel with work light to include nozzle pressure gauges, Millipore
taps and other gauges / selectors.
P26-22
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BGR – Jet A Refueler
13. Fuel Additive Injector
Injector system installed at factory with ten (10) gallon additive tank designed
for the injection of PRIST.
14. Testing
A. Complete flow testing with fuel for performance to rated specifications.
B. Recirculation port on same side of underwing hose and controls.
15. Ladder Brackets
Mounted on rear of vehicle with safety handrails.
16. Safety Features
A. Static reel with 100’ cable and Gammon GTP-9654 bonding clamp, and self-
retracting Gammon GTP-1097S-1 bonding plug.
B. Brake interlock system with over-ride ability.
C. Emergency fueling shutdown system.
D. Two (2) required fire extinguishers per NFPA407 and ATA 103 specifications.
E. One (1) cab mounted 5” round Amber LED strobe/beacon light
F. Tank low level shut-off.
G. Collapsible safety railing on top of tank on both sides of walkway.
H. Chock block holder/box.
I. Non-skid paint / anti slip treads used on top of tank and on designated foot
holds.
J. Storage box behind chassis cab for storage of wing protection mats, spill kits,
etc.
17. Training and Manuals
A. Training must be provided for operators within thirty (30) days of delivery.
B. Thorough in-depth maintenance training for technicians must be provided
within thirty (30) days of delivery.
C. At the time of delivery BGR will be furnished with a complete set of chassis and
fuel system hard copy manuals to include all electrical, hydraulic, and
pneumatics schematics.
D. At the time of delivery BGR will be furnished with any diagnostics software.
18. Warranty
A. Full factory warranties both chassis and fuel system/tank for entire length of
lease and/or extended purchase, to include support phone number in case of
emergency.
X. Trade-in Information
The City of Bangor intends to trade in one (1) used tanker refueling truck. This is one (1)
1996 E.A.M. RF10RD-3 Jet-A refueling truck with a ten thousand (10,000) gallon tank.
P26-22
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BGR – Jet A Refueler
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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