Airport History Display

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
REQUEST FOR BIDS
Airport History Display
REQUEST NUMBER: 2606
DUE DATE: March 19, 2026
DUE TIME: 2:00 pm (local)
BID #2606:
Airport History Display 0

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
Contents
INTRODUCTION..................................................................................................................................................... 2
SOLICITATION AND PROJECT SCHEDULE........................................................................................................... 2
VOLUNTARY ON-SITE CONFERENCE & SITE INSPECTION ................................................................................ 3
PROJECT INFORMATIONAL ITEMS ...................................................................................................................... 3
REQUESTS FOR INFORMATION ........................................................................................................................... 4
CONSTRUCTION .................................................................................................................................................... 4
BID SUBMISSION ................................................................................................................................................... 5
TERMS AND CONDITIONS ................................................................................................................................... 6
MICHIGAN FREEDOM OF INFORMATION ACT .................................................................................................. 8
EVALUATION, STATUS UPDATES/AWARD NOTIFICATION .............................................................................. 8
EXHIBITS .............................................................................................................................................................. 10
Exhibit A - Bid Form ............................................................................................................................................................................. 10
Exhibit B - Specifications .................................................................................................................................................................... 11
BID #2606:
Airport History Display 1

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
INTRODUCTION
The Gerald R. Ford International Airport Authority (GFIAA) is requesting bids from qualified firms to build the
airport's new Sky Gallery history display on second floor of the airport terminal building. This display will
highlight the major historical events and the individuals involved.
The Gerald R. Ford International Airport is the second busiest airport in Michigan, serving business and leisure
travelers with nonstop and connecting flights on eight airlines. The Ford Airport is managed and operated by
the Gerald R. Ford International Airport Authority.
This solicitation will be publicly opened at the Gerald R Ford International Airport Authority International
Room B, located on the first floor of the Gerald R Ford International Airport Terminal Building at 5500 44th St
SE, Grand Rapids, MI, 49512. All submissions will be sealed until the date and time specified, at which time
they will be opened and read aloud.
SOLICITATION AND PROJECT SCHEDULE
ACTIVITY DATE
BID Issue Date February 12, 2026
Question Deadline March 10, 2026
Submission Due Date March 19, 2026 at 2 pm
GFIAA reserves the right to modify the deadline set forth in the above table in its sole discretion. Any such
modifications will be stated in an addendum.
BID #2606:
Airport History Display 2

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
VOLUNTARY ON-SITE CONFERENCE & SITE INSPECTION
CONFERENCE DETAILS
Conference Date March 5, 2026
Conference Time (local) 10 am
Conference Location International Room B, 1st floor of the airport terminal building,
5500 44th St. SE, Grand Rapids, MI 49512
A voluntary pre-submission conference is scheduled for this request. Equal opportunity will be provided for
all Respondents to ask questions.
Attendees should arrive a minimum of five (5) minutes before the scheduled date and time. Attendees will
not be allowed to sign in after the conference has commenced. If a firm representative does not sign in prior
to the scheduled pre-submission conference, their firm will not be considered.
Attendees requiring special services are asked to provide their requirements to the GFIAA at least
forty-eight (48) hours in advance to allow for accommodations.
NOTE: Immediately following the conclusion of the meeting, there will be a brief site visit to
the workspace. As it is pre-security, this will not require additional security clearance.
PROJECT INFORMATIONAL ITEMS
Graphics
The graphics that are to be installed in accordance with this display are in the finalization process and, as such,
have not been included in this package. The chosen vendor will be provided with the final graphics ready to
print once the process of finalization has been completed.
Staging
As this project will mainly take place in the public facing areas of the airport terminal building, the GFIAA
requests that all efforts be made to minimize clutter and noise to the traveling public. Contractors will be
expected to utilize the workspace as a staging area for the project as well, due to limited terminal space
availability.
BID #2606:
Airport History Display 3

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
REQUESTS FOR INFORMATION
Questions regarding this solicitation are to be submitted in writing to purchasing@grr.org prior to 2 p.m. on
March 10, 2026.
GFIAA reserves the right to publish and respond to an inquiry, respond directly to the inquirer without
publishing or not respond to the inquiry at its sole discretion. Unless otherwise indicated, all questions will be
complied into one document and answers will be issued as a Questions & Answers document within 4 days
after the question deadline.
It is the firm's responsibility to become familiar with and fully informed regarding the terms, conditions,
and specifications of this solicitation. Lack of understanding or misinterpretation of any portions of this
solicitation shall not be cause for withdrawal after opening or for subsequent protest of award.
Addendums will only be published by the GFIAA Purchasing Department and available for review at
www.grr.org.
CONSTRUCTION
All work is to be done in a first-class workmanlike manner. All debris (packing materials, replaced materials,
etc.) are to be cleaned up and removed by the workers.
The successful Respondent is responsible for obtaining all necessary permits and licenses so the completed
work complies with all applicable codes, ordinances, regulations, standards, and laws. The cost of such permits
and licenses is understood to be a part of the bid price. Any fines, fees, or other costs taxed or charged to Kent
County because of the successful bidder's violation(s) of any laws, standards, etc. will be paid by the successful
bidder.
Dimensions furnished are for general reference only. Respondents must take their own measurements as
necessary for preparing their response.
All materials are to be new, not refurbished, and free from corrosion, scratches, or other such defects which
present other than a new appearance.
BID #2606:
Airport History Display 4

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
BID SUBMISSION
Responses may be delivered physically or electronically. To be considered, complete submissions must be
received prior to the due date and time specified (local time).
* Hard copy responses can be mailed or otherwise delivered to the address below.
Submission address:
Attn: AJ Nye, Procurement Specialist
Gerald R Ford International Airport Authority
5500 44th St SE
Grand Rapids, MI 49512
* Electronic responses can be securely uploaded as a single pdf document to:
https://www.dropbox.com/request/Rb7jhEeqf59p4NOpuvNm
Electronic submissions shall be named with a form or portion of the firm's name as part of the document
name.
The firm certifies the response submitted has not been made or prepared in collusion with any other
respondent and the prices, terms or conditions thereof have not been communicated by or on behalf of the
respondent to any other respondent prior to the official opening of this request. This certification may be
treated for all purposes as if it were a sworn statement made under oath, subject to the penalties for perjury.
Moreover, it is made subject to the provisions of 18 U.S.C. Section 1001, relating to the making of false
statements.
Submissions may be withdrawn by written request only if the request is received on or before the opening
date and time.
Submissions not meeting these criterions may be deemed non-responsive.
GFIAA is not liable for any costs incurred by any prospective firm prior to the awarding of a contract,
including any costs incurred in addressing this solicitation.
BID #2606:
Airport History Display 5

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
TERMS AND CONDITIONS
GFIAA reserves the right to require that its standard terms and conditions apply to any actual order placed in
response to a firm's submission. No attempt to modify GFIAA's Standard Terms and Conditions shall be
binding, absent agreement on such modification in writing and signed by GFIAA.
No payment shall be made to the Respondent for any extra material or services, or of any greater amount of
money than stipulated to be paid in the contract, unless changes in or additions to the contract requiring
additional outlay by the Respondent shall first have been expressly authorized and ordered in writing by
contract amendment or otherwise furnished by the GFIAA.
The intent of these specifications is to solicit a properly designed and all-inclusive response. Any
requirements not in the specifications, but which are needed for such a response, are to be included in the
submission.
The Gerald R Ford International Airport Authority, in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 USC 2000d to 2000d-4) and the Regulations, hereby notifies all bidders
or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement,
[select businesses, or disadvantaged business enterprises or airport concession disadvantaged business
enterprises] will be afforded full and fair opportunity to submit bids in response to this invitation and no
businesses will be discriminated against on the grounds of race, color, national origin (including limited English
proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for
an award.
The Respondent shall not discriminate against an employee or applicant for employment with respect to hire,
tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to
employment, because of race, color, religion, national origin, age, sex, height, weight, marital status, or
disability that is unrelated to the individual's ability to perform the duties of a particular job or position.
The Respondent shall observe and comply with all applicable federal, state, and local laws, ordinances, rules
and regulations at all times during the completion of any contract with the GFIAA.
The terms of this request shall be interpreted, construed and enforced pursuant to the laws of the State of
Michigan, and the Parties irrevocably consent to the jurisdiction of the federal and state courts presiding in
Michigan.
The GFIAA is tax-exempt and a regional airport authority organized under 2015 P.A. 95, being MCL 259.137 et.
seq.
BID #2606:
Airport History Display 6

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
Vendor Representation and Warranty Regarding Federal Excluded Parties List: The Respondent acknowledges
that the GFIAA may be receiving funds from or through the Federal Government; such funds may not be used
to pay any Respondent on the Federal Excluded Parties List (EPLS). The Respondent represents and warrants
to the GFIAA that it is not on the Federal EPLS. If the Respondent is in non-compliance at any time during
execution or term of this agreement (including any extensions thereof), the Respondent shall be in breach and
the GFIAA shall be entitled to all remedies available to it at law or equity, specifically including but not limited
to recovery of all moneys paid to the Respondent, all consequential damages (including the loss of grant
funding or the requirement that grant funding be returned), and attorney fees (including the costs of in-
house counsel) sustained as a result of the Respondent's non- compliance with this warranty and
representation.
Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or
response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so
under law and that it is not an "Iran linked business," as that term is defined in the Act.
Insurance requirements are posted on the Documents and Forms page of the GFIAA website within the
Purchasing Terms and Conditions document.
Termination For Cause: Should the firm fail to perform the Work as required by and in accordance with the
schedule or time requirements, or otherwise violate any of the terms set forth in the Solicitation Request, it
shall constitute breach of the Contract. Other than in force majeure situations, Respondent shall have five (5)
calendar days to cure a breach of the Contract (the "Cure Period") following issuance of GFIAA written notice.
Failure to cure a breach of the Contract within said Cure Period shall allow the GFIAA to, without further
notice to the Respondent, declare the Contract terminated and proceed with the replacement of the
Respondent and the GFIAA shall be entitled to all remedies available to it at law or in equity including a claim
against any required payment/performance bonds.
Termination Without Cause: Notwithstanding any other provision, at any time and without cause, GFIAA shall
have the right, in its sole discretion, to terminate the contract by giving sixty (60) days written notice.
Although it is the intent to contract with one provider, the GFIAA reserves the right to contract with alternate
sources if the Respondent is unable or unwilling to service its obligation, or it is deemed by GFIAA to be in its
best interest to use alternate sources.
Assignment: Neither party shall assign or delegate any of its rights or obligations under this Agreement
without the prior written consent of the other party.
Respondent warrants that they are an authorized provider of products or services of his/her submission.
BID #2606:
Airport History Display 7

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
MICHIGAN FREEDOM OF INFORMATION ACT
Information submitted in this solicitation is subject to the Michigan Freedom of Information Act and may not
be held in confidence after the Respondent's submission is opened. A submission will be available for review
after the project has been awarded.
GFIAA cannot assure that all of the information submitted as part of or peripheral to the Respondent's
submission will be kept confidential. Any Respondent submission language designated as confidential is
considered automatically invalid and void. GFIAA is subject to the Michigan Freedom of Information Act,
which prohibits it from concealing information on or associated with responses, successful or unsuccessful,
once they are opened.
EVALUATION, STATUS UPDATES/AWARD NOTIFICATION
The Authority reserves the right to request additional information it may deem necessary after the
submissions are received.
As part of the evaluation process, Respondents may be requested to make an oral presentation, at the
Respondent's expense, to an evaluation committee. Key staff to be assigned to this project must participate in
this presentation unless otherwise waived by the Authority. The presentation may be followed by a question-
and-answer session.
The Authority reserves the right at its discretion to waive irregularities of this solicitation process.
In the event of extension errors, the unit price shall prevail and the Respondent's total offer will be corrected
accordingly. In the event of addition errors, the extended totals will prevail and the Respondent's total will be
corrected accordingly. Respondent must check their submission where applicable. Failure to do so will be at
the Respondent's risk. Submissions having erasures or corrections must be initialed in ink by the Respondent.
Respondents are cautioned to recheck their submissions for possible errors.
The Respondent shall not be allowed to take advantage of error, omissions or discrepancies in the
specifications.
The Authority, at its sole discretion, reserves the right to award to the Respondent whose response is deemed
most advantageous to the Authority. The Authority, at its sole discretion, shall select the most responsive and
responsible Respondent and evaluate all responses based on the requirements and criterion set forth in this
solicitation while reserving the right to weigh specifications and other factors in the award. The Authority
BID #2606:
Airport History Display 8

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
reserves the right to reject any and all submissions as a result of this solicitation.
The Authority reserves the right to award by line item when applicable and to accept or reject any or all parts
of a submission.
Accelerated discounts should be so stated at the time of submission. If quick-pay discounts are offered, The
Authority reserves the right to include that discount as part of the award criterion. Prices must, however, be
based upon payment in thirty (30) days after receipt, inspection, and acceptance. In all cases, quick-pay
discounts will be calculated from the date of the invoice or the date of acceptance, whichever is later.
Award notifications are posted on the Authority website. It is the Respondent's responsibility to monitor
the website for status updates.
BID #2606:
Airport History Display 9