Airfield Maintenance Building Expansion - Phase 1

REQUEST FOR BIDS
Airfield Maintenance Building Expansion - Phase 1
REQUEST NUMBER: 2624
DUE DATE: June 24, 2026
DUE TIME: 2:00 pm (local)

June 1, 2026
INTRODUCTION
The Gerald R. Ford International Airport Authority (GFIAA) is requesting bids for the Airfield Field Maintenance
Building Expansion - Phase 1 project. The proposed project generally includes relocation of the existing
parking lot and existing utilities outside ultimate Field Maintenance Building Expansion limits. The project also
includes relocation of the existing AOA security fence, removal of Gate 35, new drainage, sidewalk, curb and
gutter and site electrical.
The Gerald R. Ford International Airport is the second busiest airport in Michigan, serving business and leisure
travelers with nonstop and connecting flights on six airlines. The Ford Airport is managed and operated by the
Gerald R. Ford International Airport Authority.
This solicitation will be publicly opened at the Gerald R Ford International Airport Authority, located on the
second floor of the Gerald R Ford International Airport Terminal Building at 5500 44th St SE, Grand Rapids, MI,
49512. All submissions will be sealed until the date and time specified, at which time they will be opened and
read aloud.
SOLICITATION AND PROJECT SCHEDULE
ACTIVITY DATE
BID Issue Date June 3, 2026
Prebid Conference (Voluntary) June 10, 2026 @ 3pm
Question Deadline June 17, 2026
Submission Due Date June 24, 2026 at 2 pm
Construction Start August 5, 2026
GFIAA reserves the right to modify the deadline set forth in the above table in its sole discretion. Any such
modifications will be stated in an addendum.
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VOLUNTARY ON-SITE & VIRTUAL CONFERENCE
CONFERENCE DETAILS
Conference Date June 10, 2026
Conference Time (local) 3 pm
Conference Location International Room B, 1st floor of the airport terminal building,
5500 44th St. SE, Grand Rapids, MI 49512
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p=4tFAU8npCDfpCHeI4e
Meeting ID: 277 836 285 054 390
Passcode: Ar2HN3WQ
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+1 616-723-9108,,946423372# United States, Grand Rapids
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Phone conference ID: 946 423 372#
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A voluntary pre-submission conference is scheduled for this request. Equal opportunity will be provided for
all Respondents to ask questions.
Attendees should arrive a minimum of five (5) minutes before the scheduled date and time. Attendees will
not be allowed to sign in after the conference has commenced.
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Attendees requiring special services are asked to provide their requirements to the GFIAA at least
forty-eight (48) hours in advance to allow for accommodations.
A Site Inspection will follow immediately after the conclusion of the on-site conference for all who
would like to participate.
WORK SCOPE
1. Removal of existing parking lot, curb, north access drive
2. Site grading
3. Removal and decommissioning of AOA Security Gate 35
4. Relocation of existing AOA fence
5. Installation of new drainage system
6. Installation of new site lighting and electrical
7. Installation of new employee parking lot, access drive and curb
8. Reconfiguration of existing utilities into new corridor including electrical, communication, sanitary and
water
CONTRACT DOCUMENTS
The Contract Documents (consisting of the Advertisement, the Proposal, the Contract Form, and the
Specifications) and the Contract Drawings may be obtained only from Microsoft One Drive. A link can be
obtained by contacting Laurie Carpenter of C&S Engineers, Inc. at lcarpenter@cscos.com where the Contractor's
name, contact name, address, telephone number, and email address will be recorded on the plan holders list.
Submitted proposals that were not recorded on the plan holders list shall be considered non-responsive.
REQUESTS FOR INFORMATION
Questions regarding this solicitation are to be submitted in writing to purchasing@grr.org prior to 5 p.m. on
June 17, 2026.
GFIAA reserves the right to publish and respond to an inquiry, respond directly to the inquirer without
publishing or not respond to the inquiry at its sole discretion. Unless otherwise indicated, all questions will be
complied into one document and answers will be issued as a Questions & Answers document within 4 days
after the question deadline.
It is the firm's responsibility to become familiar with and fully informed regarding the terms, conditions,
and specifications of this solicitation. Lack of understanding or misinterpretation of any portions of this
solicitation shall not be cause for withdrawal after opening or for subsequent protest of award.
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Addendums will distributed to the plan holder's list by Laurie Carpenter via email (lcarpenter@cscos.com) and
will published by the GFIAA Purchasing Department and available for review at www.grr.org.
CONSTRUCTION
All work is to be done in a first-class workmanlike manner. All debris (packing materials, replaced materials,
etc.) are to be cleaned up and removed by the workers.
The successful Respondent is responsible for obtaining all necessary permits and licenses so the completed
work complies with all applicable codes, ordinances, regulations, standards, and laws. The cost of such permits
and licenses is understood to be a part of the bid price. Any fines, fees, or other costs taxed or charged to Kent
County because of the successful bidder's violation(s) of any laws, standards, etc. will be paid by the successful
bidder.
Dimensions furnished are for general reference only. Respondents must take their own measurements as
necessary for preparing their response.
All materials are to be new, not refurbished, and free from corrosion, scratches, or other such defects which
present other than a new appearance.
BID SUBMISSION
Responses may be delivered physically or electronically. To be considered, complete submissions must be
received prior to the due date and time specified (local time).
* Hard copy responses can be mailed or otherwise delivered to the address below.
Submission address:
Attn: AJ Nye, Procurement Specialist
Gerald R Ford International Airport Authority
5500 44th St SE
Grand Rapids, MI 49512
* Electronic responses can be securely uploaded as a single pdf document to:
https://www.dropbox.com/request/yz9itparrs6y87djfb9p
Electronic submissions shall be named with a form or portion of the firm's name as part of the document
name.
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The firm certifies the response submitted has not been made or prepared in collusion with any other
respondent and the prices, terms or conditions thereof have not been communicated by or on behalf of the
respondent to any other respondent prior to the official opening of this request. This certification may be
treated for all purposes as if it were a sworn statement made under oath, subject to the penalties for perjury.
Moreover, it is made subject to the provisions of 18 U.S.C. Section 1001, relating to the making of false
statements.
Submissions may be withdrawn by written request only if the request is received on or before the opening
date and time. Submissions not meeting these criterions may be deemed non-responsive.
GFIAA is not liable for any costs incurred by any prospective firm prior to the awarding of a contract,
including any costs incurred in addressing this solicitation.
AIRPORT SECURITY
It is essential that during the performance of this contract that airport security be maintained and that
operations under this agreement conform to Airport security requirements.
Airport-Issued Identification Badges -
Identification badges are issued by the Airport Police Department to provide unescorted access to authorized
employees performing job duties within the airport. Contractors assigned to this account must be badged to
provide services within the Secure Area. GRFIAA will not provide escort. The Contractor assumes responsibility
for the conduct of all personnel working on airport property. All personnel within the Secured Area must
display an airport-issued identification badge or be escorted by personnel with a badge who has been granted
escort privileges. Identification badges must be worn on an individual's outermost garment and above the
waist at all times.
The Airport encourages all Contractor personnel to be badged. An unbadged person is to be under escort at
all times. This will be strictly enforced.
Badges are the property of the Airport and must be returned promptly upon fulfilment of this agreement, an
individual's termination or at the request of the GRFIAA. Failure to return badges may result in the Contractor
being declared nonresponsive and ineligible for future Airport contracts.
Pre-Badging Requirements for General Contractor -
Contractor should coordinate badge requirements with the Airport Project Manager. DO NOT WAIT UNTIL THE
LAST MINUTE. The following documents are required before the Contractor begin the badging process for
themselves, their subcontractors or their employees:
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1. Project Letter from Contractor - Letter must include the Project Name with Start Date and estimated End
Date, PLUS a list of all Subcontractors (if any).
2. Authorized Signer Letter(s) - Contractors/subcontractors will designate one or more individuals to be
Authorized Signers for badge enrollments. The Authorized Signer letter must be on company letterhead. An
Authorized Signer must obtain an airport badge prior to attending signatory training which is administered
by the Airport Security Coordinator. The badging process is outlined below.
Badging Process -
The badging process requires two visits to the Airport Police office for each applicant.
1. Badge Application and Background Checks
The process is initiated with the Authorized Signatory. They will be enrolling the applicant in the airport's SAFE
Signatory Portal. Once enrolled and submitted, each applicant must make an initial appointment with the
airport badging office. (www.grrbadging.as.me)
As outlined in the appointment information, each individual is required to provide 2 pieces of acceptable ID, as
well as provide a completed GRR Fingerprint Application. Information about acceptable IDs and the GRR
Fingerprint Application can be found on the badging services page: http://www.grr.org/badging-services.php
The airport will perform two background checks on the applicant:
a. A security threat assessment (STA) is a name verification background check conducted by the
Transportation Security Administration (TSA).
b. A criminal history records check (CHRC) is a fingerprint-based background check to determine if
personnel have been convicted of a felony within the last ten (10) years. Background check results can
take anywhere from two days to two weeks to be completed.
The Contractor's Authorized Signatory will be notified once the background checks have been
completed and approved. The Authorized Signatory will notify the individual and have them schedule
their assigned appointment for Badge Training and Issuance.
2. Training and Badge Issuance
The applicant will make an appointment at www.grrbadging.as.me for their assigned training and badge
issuance. Training may include the following depending on which privileges the Authorized Signatory assigned
during enrollment:
a. Non-movement driver's training
Each training takes approximately 45 minutes to complete. Once completed and passed, the individual will
receive their ID.
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Training/Badging must be completed within 30 days from date of approval. Applicants who fail to complete
badging within the allotted time will be assessed a resubmission fee.
3. Authorized Signatory Training (IF APPLICABLE)
If an individual will be designated as an Authorized Signatory for their company, they will need to schedule an
appointment for Authorized Signatory Training with the Airport Security Coordinator. This is typically handled
through communication with the original Authorized Signatory and can only be completed after they have
received their badge.
All initial badging fees will be at no cost to the Contractor. If an ID badge is lost, stolen, or otherwise
unaccounted for immediate notify Airport Communications at 616.233.6055. The ID badge replacement fee is
$50.00. The badge holder is responsible for the ID badge replacement fee.
BONDS
Bid security shall be submitted with each bid in the amount of 5 percent (5%) of the bid amount. See Section
20 for additional information.
Contractor shall furnish a performance bond and a payment bond, each in an amount at least equal to 100% of
the Contract Price, as security for the faithful performance and payment of all of Contractor's obligations under
the Contract. These bonds shall remain in effect until one year after the date when final payment becomes due.
TERMS AND CONDITIONS
GFIAA reserves the right to require that its standard terms and conditions apply to any actual order placed in
response to a firm's submission. No attempt to modify GFIAA's Standard Terms and Conditions shall be
binding, absent agreement on such modification in writing and signed by GFIAA.
No payment shall be made to the Respondent for any extra material or services, or of any greater amount of
money than stipulated to be paid in the contract, unless changes in or additions to the contract requiring
additional outlay by the Respondent shall first have been expressly authorized and ordered in writing by
contract amendment or otherwise furnished by the GFIAA.
The intent of these specifications is to solicit a properly designed and all-inclusive response. Any
requirements not in the specifications, but which are needed for such a response, are to be included in the
submission.
The Gerald R Ford International Airport Authority, in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders
that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged
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business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair
opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds
of race, color, or national origin in consideration for an award.
The Respondent shall not discriminate against an employee or applicant for employment with respect to hire,
tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to
employment, because of race, color, religion, national origin, age, sex, height, weight, marital status, or
disability that is unrelated to the individual's ability to perform the duties of a particular job or position.
The Respondent shall observe and comply with all applicable federal, state, and local laws, ordinances, rules
and regulations at all times during the completion of any contract with the GFIAA.
The terms of this request shall be interpreted, construed and enforced pursuant to the laws of the State of
Michigan, and the Parties irrevocably consent to the jurisdiction of the federal and state courts presiding in
Michigan.
The GFIAA is tax-exempt and a regional airport authority organized under 2015 P.A. 95, being MCL 259.137 et.
seq.
Vendor Representation and Warranty Regarding Federal Excluded Parties List: The Respondent acknowledges
that the GFIAA may be receiving funds from or through the Federal Government; such funds may not be used
to pay any Respondent on the Federal Excluded Parties List (EPLS). The Respondent represents and warrants
to the GFIAA that it is not on the Federal EPLS. If the Respondent is in non-compliance at any time during
execution or term of this agreement (including any extensions thereof), the Respondent shall be in breach and
the GFIAA shall be entitled to all remedies available to it at law or equity, specifically including but not limited
to recovery of all moneys paid to the Respondent, all consequential damages (including the loss of grant
funding or the requirement that grant funding be returned), and attorney fees (including the costs of in-
house counsel) sustained as a result of the Respondent's non- compliance with this warranty and
representation.
Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or
response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so
under law and that it is not an "Iran linked business," as that term is defined in the Act.
Insurance requirements are posted on the Documents and Forms page of the GFIAA website within the
Purchasing Terms and Conditions document.
Termination For Cause: Should the firm fail to perform the Work as required by and in accordance with the
schedule or time requirements, or otherwise violate any of the terms set forth in the Solicitation Request, it
shall constitute breach of the Contract. Other than in force majeure situations, Respondent shall have five (5)
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