ADVERTISEMENT FOR BIDS
NOTICE TO BIDDERS
Notice is hereby given that the City of Ardmore, Oklahoma, will receive and open sealed bids for the construction of
ARDMORE RAW WATER TRANSMISSION LINE
AIR VALVE REPLACEMENT
BID NO. 25-1200
The purpose of this phased project is to replace valves, air vacuum valves, combination air
release/air vacuum valves, and all connected fittings in twenty-seven (27) existing concrete vaults
along a raw water transmission line. The project also includes installing a blow off on the raw
water transmission line.
Sealed bids for the project, which will be received in the offices of the Purchasing Office, City of
Ardmore, 23 South Washington, Ardmore, Oklahoma 73402, are due no later than
2:00 P.M., CST, on Wednesday, January 21, 2026
Sealed bids can also be mailed to the Purchasing Office at Post Office Box 249, Ardmore,
Oklahoma 73402, as long as they are received by the date and time referenced above. Bids shall
be opened in the 1st Floor Conference Room, at the above-mentioned time for receipt of bids or
as soon thereafter as practicable and publicly read aloud and tabulated.
Bids shall be made in accordance with the Instructions to Bidders contained in the Contract
Documents. Contract Documents may be examined at the following places:
• City of Ardmore – Purchasing Office, 23 South Washington, Ardmore, OK 73401, (580)
221-2582 or
https://www.ardmorecity.org
• Digital copies of the Construction Documents may be obtained by
Dropbox, mail, or email request to
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at no charge.
All bids timely received shall be considered by the City prior to a Contract being awarded. Bids
received more than ninety-six (96) hours, excluding Saturdays, Sundays, and Holidays, before the
time set for opening of bids, as well as bids received after the time set for opening of bids, will
not be considered and will be returned unopened. The Bidder shall honor the quoted prices for
a period of 60 days from the time the bids are opened.
The City reserves the right to reject any or all bids and reserves the right to waive immaterial
defects and irregularities or award the bid by item/schedule or all/none as it deems to be in the
best interest of the City.
Bid security in the form of a cashier's check, a certified check, or a Surety Bond in the amount of
five percent (5%) of the Base Bid shall accompany the sealed Bid of each Bidder. Bid security will
be returned to the unsuccessful Bidders.
The Bidder shall only use the City’s Bid Proposal and affidavits or photocopies thereof. All forms
must be signed and all affidavits sworn to and notarized. All bids shall be typewritten or in ink.
Bidder shall file the bid in a sealed envelope. Each envelope shall bear a legible notation thereon
that it is a bid upon the project proposed and the name of the Bidder.
The Successful Bidder shall deliver the executed Contract and Bonds together with the
certificates of insurance, all as required in the Contract Documents, to the City no later than
fifteen (15) calendar days following the City’s notification of its intent to award the Contract,
unless that time is extended by the City.
The City may issue addenda as may be necessary in the best interest of the public and the City.
Addenda may amend the date and/or time for receipt of bids or any specification, item,
document or requirement in the Contract Documents upon notice to all prospective Bidders who
have purchased Contract Documents for this project. The Contract will be awarded to the lowest
and best Bidder. This Contract may be subject to the Oklahoma Local Bidder Preference Law.
A mandatory pre-bid conference will be held at 10:00 AM, Thursday, January 8, 2026, at the
Public Works Facility, located at 317 E. Veterans Blvd., Ardmore, OK 73401
