Air Handling Unit Replacement - Greenville Aquatics Fitness Center

Informal Bid Request
26-27-05
Project:
Air Handling Unit Replacement
Greenville Aquatics and Fitness Center
Greenville, NC
Scope of Work:
Provide material, equipment, and labor to remove and replace an air handling unit located
at the Greenville Aquatics and Fitness Center.
Special Conditions:
Work must comply with all OSHA safety guidelines.
Contractor is responsible for all needed paperwork to obtain required permits. All permits
must be posted prior to the commencement of work.
Contractor responsible for all work associated within the scope of work.
Contractors are encouraged to attend one of the scheduled site visits before submitting
a bid, but participation is not required.
Work Locations:
Greenville Aquatics and Fitness Center (GAFC)
921 Staton Road
Greenville, NC
Bid Submittal deadline: Tuesday, September 8, 2026 @ 2:00 PM
Via email to: mwatson@greenvillenc.gov
COG 1214904 Page 1

INVITATION FOR INFORMAL BID
GREENVILLE AQUATICS & FITNESS CENTER
AIR HANDLING UNIT REPLACMENT
INSTRUCTIONS FOR BIDDERS
The person, firm or corporation making a proposal shall submit a bid to Mike Watson,
Project Coordinator, on or before the hour and day stated on the attached bid request
form. The preferred method of delivery of the bid is by email to
mwatson@greenvillenc.gov The bid may also be mailed or hand delivered to the Jaycee
Park Administrative office located at 2000 Cedar Lane, Greenville, N.C., 27858 and must
be received prior to the submittal deadline time and date stated and shall have the words
Bid Enclosed, AHU-G1 GAFC Attn: Mike Watson along with the company name on the
outside of the envelope.
All mailed or hand delivered bids received in the office will be marked with the date and
time they are received by reception staff. Bids will not be opened and read aloud. The
bids will be opened and evaluated, and a tabulation sheet will be available upon request
once the contract is awarded to the successful bidder.
The bidder shall include the required responses and supply all the information as
indicated on the Bid Form, Attachment B. The prices inserted shall be net and shall be
the full cost including all factors whatsoever. Any bids not submitted on such forms
provided will be considered unresponsive.
No bid may be changed or withdrawn after the time of the opening. Any modifications
or withdrawals requested before this time shall be acceptable only when such request in
writing is made to Mike Watson, Project Coordinator.
The City of Greenville reserves the right to reject any and all bids, to waive any
formalities, and to accept the bid or any portion thereof that is deemed most
advantageous to the City. Any bid submitted will be binding for 60 days after the
opening.
The scope of work attached represents the minimum specification or description of work
to be purchased or contracted. These requirements are not intended to prevent fair
responses or to eliminate competition, but they are intended for the protection of each and
every proposer to ensure, if possible, that all bids submitted shall be upon a fair and
comparable basis.
It is expressly understood by the bidders that written notice of award and/or receipt of
purchase order will constitute agreement by the City to consummate the transaction and
will serve together with the proposal, scope of work, and these instructions as the entire
form of contract between the parties except in cases where formal contracts are
warranted.
COG 1214904 Page 2

All work shall be FOB, Greenville, N.C.
Each bidder shall affirm that no official or employee of the City of Greenville is directly
or indirectly interested in this proposal for any reason of personal gain.
Sales taxes may be listed on the proposal, but as a separate item. No charge will be
allowed for Federal Excise and Transportation tax from which the City is exempt.
New vendors must register with the City of Greenville's online portal at the following
web address: https://cityofgreenvillenc.munisselfservice.com/vss
Equal Employment Opportunity Clause:
The City of Greenville, NC is an equal opportunity employer and strictly prohibits
discrimination against any employee or applicant for employment because of the
individual's race, color, religion, age, gender, disability, national origin, genetic
information, sexual orientation, gender identity/reassignment or expression, military or
veteran status, marital status, or any characteristic protected by applicable law.
TITLE VI NONDISCRIMINATION NOTIFICATION:
The City of Greenville, NC in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 US.C. 2000d to 2000d-4) and the Regulations,
hereby 1178814- v4 7 notifies all respondents that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this advertisement
and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award. See Attachment A for more information.
Insurance Requirements:
The following insurance coverages and limits are standard insurance requirements for
City contracts. At times the scope of the contracted work may require additional or
unique coverages and increased limits.
The name of the contracting party must agree to purchase at its own expense insurance
coverages to satisfy the following minimum requirements. A certificate reflecting the
following minimum coverages shall be required and accompany the Contract:
1. Workers' Compensation Insurance:
Limits:
Workers Compensation: Statutory for the State of North Carolina
COG 1214904 Page 3

Employers Liability: Bodily Injury by Accident $1,000,000 each accident
Bodily Injury by Disease $1,000,000 policy limit
Bodily Injury by Disease $1,000,000 each employee.
No sub-contractor may exclude executive officers. Workers Compensation must
include all employees.
2. Commercial General Liability:
Limits:
Each Occurrence: $1,000,000
Personal and Advertising Injury $1,000,000
General Aggregate Limit $2,000,000
Products and Completed Operations Aggregate $2,000,000
The aggregate limit must apply per project. The form of coverage must be the
ISO CG 00 01 policy as approved by the State of North Carolina Department of
Insurance. If a form of coverage other than the CG 00 01 is used it must be approved.
Any endorsed exclusions or limitations from the standard policy must be clearly stated in
writing and attached to the Certificate of Insurance. Completed Operations coverage must
be maintained for the period of the applicable statute of limitations
The City of Greenville must be added as an Additional Insured to the Commercial
General Liability policy.
3. Commercial Automobile Liability: (If Applicable)
Limits:
Combined single limit $1,000.000
The City of Greenville must be added as an Additional Insured on the
Commercial Auto Liability policy.
4. Professional Liability: (If Applicable)
Limits:
Each Claim Made: $1,000,000
Aggregate: $2,000,000
5. Builders Risk Coverage: (If Applicable)
Limit:
Minimum limit in the amount of total bid price.
COG 1214904 Page 4

The Builder Risk policy must be endorsed to increase the limit of insurance for all
change orders.
Policy Form:
Builder Risk coverage must be on a direct physical loss basis and contain no
exclusion for theft, collapse or damage to foundations or underground
structures, pipes or conduits.
6. Named Insured:
The named Insured shall be The City of Greenville, P.O. Box 7207, Greenville
NC 27835, the Contractor and all sub-contractors with a contractual assumption
of responsibility for damage to the project.
All insurance companies must be admitted doing business in North Carolina and
be acceptable to the City of Greenville's Safety Risk Manager. If the insurance
company(s) is a permitted surplus lines insurer, the insurance company name, and
NAIC number must be submitted to the Safety Risk Manager for approval before
commencing work. Contractor shall be required to provide the City no less than
thirty (30) days' notice of cancellation, or any material change, to any insurance
coverage required by this Contract.
A Certificate of Insurance (COI) must be issued by an authorized representative
of the insurance carrier(s). Certificates of Insurance must have the Insurance
Company name and NAIC number clearly identified. The Certificate of
Insurance must identify the Contract and contract work, including location, to be
completed in the description section.
The City of Greenville's review or acceptance of Certificates of Insurance shall
not relieve contractor of any requirement to provide the specific insurance
coverages set forth in the Contract. Nor shall the City of Greenville's review or
acceptance of Certificates of Insurance constitute a waiver of the specific
insurance coverage requirements set forth in the Contract or acknowledgement
that all insurance coverage requirements set forth in the Contract have been met.
Hold Harmless and Indemnity Agreement:
To the fullest extent permitted by law, the Contractor shall indemnify and hold
harmless the City of Greenville, its employees, agents and consultants against
any liability arising out of or in connection with any of the operations or
obligations of the Contractor, including but not limited to any said operations or
obligations subcontracted or assigned to a different person or entity from claims,
damages, losses, and expenses, including but not limited to attorneys' fees, which
is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property, caused by acts or omissions of the Contractor or
anyone directly or indirectly employed by them or anyone for whose acts the
COG 1214904 Page 5

Contractor may be liable, regardless of whether or not such claim, damage, loss
or expense is caused in part by a party indemnified hereunder. Such obligation
shall not be construed to negate, abridge, or reduce other rights or obligation of
indemnity which would otherwise exists as to a party or person described in this
paragraph.
E-VERIFY COMPLIANCE: The Contractor shall comply with the requirements of
Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if the Contractor
utilizes a Subcontractor, the Contractor shall require the Subcontractor to comply with
the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. By
submitting a proposal, The Proposer represents that their firm and its Subcontractors are
in compliance with the requirements of Article 2 Chapter 64 of the North Carolina
General Statutes.
IRAN DIVESTMENT ACT: Vendor certifies that: (i) it is not on the Iran Final
Divestment List created by the NC State treasurer pursuant to N.C.G.S. 147-86.58; (ii) it
will not take any actions causing it to appear on said list during the term of any contract
with the City, and (iii) it will not utilize any subcontractor to provide goods and services
hereunder that is identified on said list.
The City of Greenville has adopted a Local Preference Policy, Resolution No. 056-13,
and a Professional and other Services Policy, Resolution No. 057-13 that may pertain to
this project. For more information, please see the City of Greenville's webpage at
Purchasing | Greenville, NC.
Any questions regarding any part of this proposal shall be directed via email to Mike
Watson, Project Coordinator, at mwatson@greenvillenc.gov no later than 10:00 AM on
Tuesday, September 1, 2026.
Bids must be submitted using the provided Bid Submittal Form, Attachment B,
accompanied by the completed Reference Information Sheet.
COG 1214904 Page 6

EXHIBIT B
Greenville Aquatics and Fitness Center
AHU-G1 Replacement
Scope of Work
Scope
Provide equipment, material, and labor to remove the existing air handling unit
(AHU) and associated components and replace with a new AHU and associated
items. The AHU is located on the second-floor mezzanine and is accessible by
removing a fresh air louver on the side of the building. Necessary lift equipment
will be required to access the opening. All work shall be to industry standards and
all applicable codes.
Debris / Demolition
The existing AHU and all associated debris shall be removed and properly
disposed of offsite. Follow all rules and regulations for disposal.
Specifications
General Information:
1. Obtain all necessary permits. (No permit fee is required from the City of
Greenville) Contractors must have all licenses as required by local, state, and
federal agencies to bid on and to perform the work necessary per the scope of
work.
2. Contractor shall be responsible for all measurements.
3. The building will remain open as scheduled.
4. Contractor shall be responsible for providing a safe work site at all times.
5. All areas of work shall be cleaned up, and any material will need to be out of
the way after work is completed for the day.
6. Contractors shall take caution to protect all areas associated with the work.
Any damaged area to the site or building shall be repaired before final
payment is issued. All ruts in the ground caused during the work shall be
backfilled and leveled.
7. Once work starts, the Contractor shall continue working onsite until all
work is completed.
COG 1214904 Page 7

Site Visits:
8. A mandatory pre-bid meeting will not be held; However, Contractors are
encouraged to visit the site before submitting a bid at one of these scheduled
times:
a. Wednesday, August 26, 2026, at 10:30AM to 11:00AM
b. Thursday, August 27, 2026, at 10:00AM to 11:00AM
9. No other times will be scheduled to access the AHU.
Material / Installation:
10. Remove the exterior mechanical room fresh air louver to allow access for the
AHU to be removed and replaced. Reinstall and seal the louver once the
AHU has been replaced.
11. Remove and dispose of the existing 40-ton split system indoor and outdoor
units.
12. Provide and install new Trane split system at existing unit locations. Provide
Trane 40 Ton, R-454B refrigerant, A/C split system and indoor AHU (model
#RAUKC404B / UCCAA30).
13. Tie the new units into the existing refrigerant pipping, hot water piping,
electrical hookups, ductwork, etc. Modify as needed to fit the new units.
Repair duct and piping insulation back to the existing conditions.
14. Evacuate, pressure test, and charge system with the new refrigerant.
15. Start up and test the system for proper operations.
16. Bids shall include a crane and all other equipment needed to perform the
work.
17. Controls and fire alarm work shall be by the City of Greenville's building
controls contractor and shall not be included in this bid, new unit specified as
"No System Controls" to allow controls contractor to stage unit compressor.
18. The AHU Contractor shall coordinate fully with the Controls Contractor
throughout installation, start-up, and functional testing to ensure all control
interfaces, wiring, programming, and operational sequences are properly
integrated, and the new unit performs as intended.
Warranty
Provide a standard manufacturer's warranty on all materials and equipment and a
1-year warranty from the contractor on all labor.
COG 1214904 Page 8

ATTACHMENT A
Title VI of the Civil Rights Act of 1964 facilities as may be determined by the Recipient or
Nondiscrimination Provisions, Appendices A & E. the USDOT to be pertinent to ascertain compliance
with such Acts, Regulations, and instructions. Where
During the performance of this contract, the
any information required of a contractor is in the
contractor, for itself, its assignees, and successors in
exclusive possession of another who fails or refuses
interest (hereinafter referred to as the "contractor")
agrees as follows: to furnish the information, the contractor will so
certify to the Recipient or the USDOT, as appropriate,
and will set forth what efforts it has made to obtain
1) Compliance with Regulations: The contractor the information.
(hereinafter includes consultants) will comply with
the Acts and the Regulations relative to (5) Sanctions for Noncompliance: In the event of a
Nondiscrimination in Federally-assisted programs of
contractor's noncompliance with the Non-
the U.S. Department of Transportation (USDOT), as
discrimination provisions of this contract, the
they may be amended from time to time, which are
Recipient will impose such contract sanctions as it or
herein incorporated by reference and made a part of
this contract. the USDOT may determine to be appropriate,
including, but not limited to:
(2) Nondiscrimination: The contractor, with regard to
the work performed by it during the contract, will not (a) withholding payments to the contractor under
discriminate on the grounds of race, color, national the contract until the contractor complies;
origin, sex, age, creed (religion), low-income, limited and/or
(b) cancelling, terminating, or suspending a
English proficiency, or disability in the selection and
contract, in whole or in part.
retention of subcontractors, including procurements
of materials and leases of equipment. The contractor (6) Incorporation of Provisions: The contractor will
will not participate directly or indirectly in the include the provisions of paragraphs one through six
discrimination prohibited by the Acts and the in every subcontract, including procurements of
Regulations, including employment practices when materials and leases of equipment, unless exempt by
the contract covers any activity, project, or program the Acts, the Regulations and directives issued
set forth in Appendix B of 49 CFR Part 21. pursuant thereto. The contractor will take action with
respect to any subcontract or procurement as the
(3) Solicitations for Subcontractors, Including
Recipient or the USDOT may direct as a means of
Procurements of Materials and Equipment: In all
enforcing such provisions including sanctions for
solicitations, either by competitive bidding, or
noncompliance. Provided, that if the contractor
negotiation made by the contractor for work to be
becomes involved in, or is threatened with litigation
performed under a subcontract, including
by a subcontractor, or supplier because of such
procurements of materials, or leases of equipment,
direction, the contractor may request the Recipient to
each potential subcontractor or supplier will be
enter into any litigation to protect the interests of the
notified by the contractor of the contractor's
Recipient. In addition, the contractor may request the
obligations under this contract and the Acts and the
United States to enter into the litigation to protect
Regulations relative to Nondiscrimination on the
the interests of the United States.
grounds of race, color, or national origin.
I. During the performance of this contract, the
(4) Information and Reports: The contractor will contractor, for itself, its assignees, and
provide all information and reports required by the successors in interest (hereinafter referred to as
Acts, the Regulations, and directives issued pursuant the "contractor") agrees to comply with the
following nondiscrimination statutes and
thereto and will permit access to its books, records,
authorities; including but not limited to:
accounts, other sources of information, and its
COG 1214904 Page 9

ensures Nondiscrimination against minority
Pertinent Nondiscrimination Authorities
populations by discouraging programs, policies,
* Title VI of the Civil Rights Act of 1964 (42 U.S.C. and activities with disproportionately high and
2000d et seq., 78 stat. 252), (prohibits adverse human health or environmental effects
discrimination on the basis of race, color, on minority and low-income populations;
national origin); and 49 CFR Part 21. * Executive Order 13166, Improving Access to
* The Uniform Relocation Assistance and Real Services for Persons with Limited English
Property Acquisition Policies Act of 1970, (42 Proficiency, and resulting agency guidance,
U.S.C. 4601), (prohibits unfair treatment of national origin discrimination includes
persons displaced or whose property has been discrimination because of Limited English
acquired because of Federal or Federal-aid proficiency (LEP). To ensure compliance with
programs and projects); Title VI, you must take reasonable steps to
* Federal-Aid Highway Act of 1973, (23 U.S.C. 324 ensure that LEP persons have meaningful access
et seq.), (prohibits discrimination on the basis of to your programs (70 Fed. Reg. at 74087 to
sex); 74100);
* Section 504 of the Rehabilitation Act of 1973, (29 * Title IX of the Education Amendments of 1972, as
U.S.C. 794 et seq.), as amended, (prohibits amended, which prohibits you from
discrimination on the basis of disability); and 49 discriminating because of sex in education
CFR Part 27; programs or activities (20 U.S.C. 1681 et seq);
* The Age Discrimination Act of 1975, as amended, * Federal transit laws, specifically 49 U.S.C. 5332
(42 U.S.C. 6101 et seq.), (prohibits (prohibiting discrimination based on race, color,
discrimination on the basis of age); religion, national origin, sex (including gender
* Airport and Airway Improvement Act of 1982, (49 identity), disability, age, employment, or
USC 471, Section 47123), as amended, business opportunity).
(prohibits discrimination based on race, creed,
color, national origin, or sex);
* The Civil Rights Restoration Act of 1987, (PL 100-
209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of
1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms "programs
or activities" to include all of the programs or
activities of the Federal-aid recipients, sub-
recipients and contractors, whether such
programs or activities are Federally funded or
not);
* Titles II and III of the Americans with Disabilities
Act, which prohibit discrimination on the basis of
disability in the operation of public entities,
public and private transportation systems, places
of public accommodation, and certain testing
entities (42 U.S.C. 12131-12189) as
implemented by Department of Transportation
regulations at 49 C.F.R. parts 37 and 38;
* The Federal Aviation Administration's
Nondiscrimination statute (49 U.S.C. 47123)
(prohibits discrimination on the basis of race,
color, national origin, and sex);
* Executive Order 12898, Federal Actions to
Address Environmental Justice in Minority
Populations and Low-Income Populations, which
COG 1214904 Page 10