Air Handling Equipment Replacement Project Public Safety Department

Request for Bids
Air Handling Equipment Replacement Project
March 19, 2026

Request For Bids
General Description
The City of Greenville will accept bids for the purchase of thermostats and heating/cooling
hardware (air handling mechanical equipment) needed for temperature control within the
Public Safety Building.
Principal Contact
The principal contact with the City of Greenville will be:
Brian Blomstrom
Director of Public Safety
415 S. Lafayette Street
Greenville, MI 48838
(616)754-9161 x3
(616)754-0344 (fax)
bblomstrom@greenvilledps.org
Appointments, meetings, and review of the work area will coordinated by:
Paul Pollock
Maintenance Employee - City of Greenville
411 S. Lafayette Street
Greenville, MI 48838
(616) 824-5112
ppollock@greenvillemi.org
Bid Information
Any changes and/or addenda to this bid request will be posted on www.greenvillemi.org
under the bids tab. Any and all questions regarding this bid opportunity shall be directed
to the principal contact listed above.
Due Date
Bids are due 2:00 pm, Tuesday, April 14, 2026.
Submission of Proposals
Please submit your sealed proposals using the attached bid form, as well as all other
requested information. One copy of the proposal shall be delivered to:

Request For Bids
City of Greenville
Attn: City Clerk
411 S. Lafayette Street
Greenville, MI 48838
All responses must be clearly labeled - "City of Greenville Air Handling
Equipment Replacement Project."
Emailed responses will not be accepted.
Evaluation of Bids
The City will review all submitted bids and other relevant information (cost, best value for
the municipality, subjective considerations) regarding the products which the City wishes
to purchase. The City reserves the right to accept or reject any response for any or no
reason and to waive any minor irregularity if determined to be in the best interest of the
City of Greenville. Individuals or companies submitting paperwork as part of the bid
selection process understand, by their submission, the above evaluation process.
Furthermore, the city reserves the right to reduce the number of purchasable items on the
bid specification list, after the bid opening, in order to decrease the final cost if needed to
meet specific financial needs for the project.
Selection of Bids
Once the appropriate bid is selected, it will be presented to the City Council for approval.
Upon vendor and bid approval, the selected vendor will receive a "Notice of Award" and
the opportunity to review the plan of execution for the project with City officials.
The "Total Amount Proposed" cost will be valid for a minimum of 60 days after the bid
opening date and prospective vendors will be held to the price presented.
Scope of Work
The City of Greenville will accept bids for all equipment needed to meet the needs of
replacing and updating all wall thermostats (13 total) within the area of the building
serviced by the equipment, as well as any or all necessary functional mechanisms needed
to ensure the heating/cooling components work property with the air handling unit in the
structure.
No sales tax may be added to the bid price, as the City of Greenville is sales tax exempt.
The bid must include any and all shipping or delivery costs for all merchandise requested
for this bid project and consideration.

Request For Bids
The bid must include any and all labor for this bid project and consideration; incidentals
must be submitted and explained, as part of the bid.
The project must be completed by July 1, 2026.
Any bid submitted outside of the requested specifications the reason for the deviation
from the requested specification of the City of Greenville.
The bid must also include a minimum three-year warranty for all parts and labor.
Additional specifications regarding specific equipment requested are found on the final
page of this document.

Request For Bids
SPECIFICATION OUTLAY
While there is no specific make or model of thermostats requested, below are
photographs of the current equipment. These photographs are provided so prospective
bidders can review the equipment currently being utilized and what will need to be
replaced.
Exterior of Thermostat Interior of Thermostat (1)
Interior of Thermostat (2)

Request For Bids
Interior of temperature regulator components at the Air Handling Unit. This operates
the boiler and chiller functions. There is only one of these units.

Request For Bids
Interior of additional temperature regulator components at the Air Handling Unit. There
are two of these units.

Request For Bids
Interior of another temperature regulator component box for the Air Handling Unit.
There is only one of these modules.
In summary - there are three "Air Handling Unit" modules total, one boiler/chiller
module, and thirteen thermostats currently utilized by the system, as described
above.

Request For Bids
Air Handling Equipment Replacement Project
Response Sheet
This response sheet must be completed and submitted with the other requested
information as part of the response submittal. Including the Scope of Work requirements
outlined in this request for proposal, please provide rates as indicated below:
Required: Bid Amount (Excluding Sales Tax / Shipping):
* Thirteen thermostats $_______________
* Mechanisms and hardware needed to run the thermostats, $_______________
air handling units, and boiler / chiller
* Labor for installation / incidentals $_______________
TOTAL BID PROJECT COST: $______________
This proposed amount is valid for a minimum of 60 days from the opening date.
==================================================================
This bid is hereby submitted on behalf of:
__________________________________________________________________________________
By: (print name) Signature Date
__________________________________________________________________________________
Name of Company
__________________________________________________________________________________
Address
__________________________________________________________________________________
Contact Person
__________________________________________________________________________________
Phone Number & Email
***Please attach any exceptions or incidentals to the specifications, with justification, to this
response sheet.***