Air Filters for University and Hospital Authority

Agency: Medical University of South Carolina
State: South Carolina
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 333413 - Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing
  • 333999 - All Other Miscellaneous General Purpose Machinery Manufacturing
Posted Date: Jan 9, 2020
Due Date: Jan 24, 2020
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Air Filters for University and Hospital Authority

Intent to Sole Source (PDF)

Responsible purchasing official:
Belinda Holloway

Attachment Preview

Intent to Sole Source
The Medical University of South Carolina (MUSC) and Medical University Hospital Authority (MUHA),
Engineering and Facilities Management in accordance with §11-35-1560 (A) of the SC Consolidated
Procurement Code, intends to award without competition, a five (5) year sole source contract to
Hoffman & Hoffman, Inc. to supply air filters that withstands temperature at a minimum of 200 degrees
Engineering and Facilities requires a supplier to provide filters that meet a minimum temperature
requirement of 200 degrees Fahrenheit. This is a requirement in MUSC/MUHA facilities due to the close
proximity to preheat steam coils supplied within the HVAC system. The steam and heat degrade filters
with limits below 200 degrees Fahrenheit, which causes the filter to fall apart and travel down the
ductwork. This creates a situation where unfiltered airs will then travel through the ductwork and allow
possibly harmful air particles to be spread throughout patient care areas, laboratories and possibly send
contaminated filter media down through the HVAC system.
Engineering and Facilities also requires storage and installation of those filters when required.
Currently, MUSC does not have space available to provide storage for these filters anywhere on
campus. A portion of this service shall include delivering the filters that will be installed the week of
installation. The contractor can utilize a storage vehicle that can be parked on campus but cannot drop
off hundreds/thousands of filters at a time for MUSC to store them. MUSC can provide advanced notice
for ordering/manufacturing the filters but cannot receive the filters other than the calendar week of
If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to
protest, but only as provided in Section 11-35-4210. To protest a solicitation, you must submit a protest
within fifteen days of the date the applicable solicitation document is issued. To protest an award, you
must (i) submit notice of your intent to protest within five business days of the date the award notice is
posted, and (ii) submit your actual protest within fifteen days of the date the award notice is posted.
Days are calculated as provided in Section 11-35-310(13). Both protests and notices of intent to protest
must be in writing and must be received by the appropriate Chief Procurement Officer within the time
provided. See clause entitled “Protest-CPO”. The grounds of the protest and the relief requested must
be set forth with enough particularity to give notice of the issues to be decided. [02-2A085-2]
Any protest or notice of intent to protest must be addressed to the Chief Procurement Officer,
Information Technology Management Office, and submitted in writing (a) by email to: protest- or (b) by post or delivery to: 1201 Main Street, Suite 600, Columbia, SC 29201
This notice of intent is not a request for competitive proposals. Any responsible sources who wish to
identify their interest and capability to provide these services must notify the Procurement Officer at , no later than January 24, 2020, (12:00 a.m. EST) Telephone responses will not be
accepted. Upon receipt of the interested parties' notification, the Procurement Officer will determine
whether to conduct a competitive procurement or proceed with sole source negotiations.

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