Aggregate Crushing Services IFB - 26DPW260G

Town of Needham
Department of Public Works
Public Services Administration Building, 500 Dedham Avenue
Needham, Massachusetts 02492
Telephone (781) 455-7550
ACKNOWLEDGEMENT OF RECEIPT
Release Date March 19, 2026
Bid Title Aggregate Crushing Services
Bid Number 26DPW260G
Number of The Bid Package consists of 2 PDF documents. Returning this form
Documents confirms receipt of all the documents.
Pre-Bid Meeting March 25, 2026 at 10:00am at Recycling and Transfer Station
Questions Due April 2, 2026 at 5:00pm to dpwbids@needhamma.gov
April 9, 2026 at 1:30pm, Administration Office of the Department
Bids are Due of Public Works located at the Public Services Administration
Building, 500 Dedham Ave., Needham, MA, 02492
Please provide the requested information below as acknowledgment that you have received
our bid package noted above. It is recommended that interested bidders complete this
acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing
this, will the Town be able to provide notification of any addenda or answered questions
relating to this bid. Only those companies or individuals shown on the Distribution
Register will receive addenda to this bid. By completing and returning this
acknowledgement will ensure you are recorded on the Distribution Register.
Proposals from companies or individuals not acknowledging the addenda may be rejected
as not responsive.
Name of Company or
Individual
Name / Title of
Contact
Address
City/Town, State, Zip
Code
Telephone Number
Fax Number
Email Address
Signature
Date
Addenda will be posted to the Town's website. Please check the website for addenda before
submitting your bid to the Town. Bidders who access the bid package from the Town's
website are responsible for checking the website periodically for any addenda that may be
issued by the Town.
26DPW260G 1

Aggregate Crushing Services
26DPW260G
Release Date March 19, 2026
Pre-Bid March 25, 2026 at 10:00am at Recycling and Transfer
Conference Station 1421 Central Avenue, Needham, MA
Deadline for
April 2, 2026 at 5:00pm
Questions
April 9, 2026 at 1:30pm
Director of Administration
Bids Due PSAB
500 Dedham Ave.
Needham, MA 02492
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(Advertised in the Hometown Weekly issue of Thursday, March 19, 2026)
(Advertised on the MNPA's website, Thursday, March 19, 2026)
(Published in Goods & Services issue of Monday, March 23, 2026)
(Advertised in CommBuys on Thursday, March 19, 2026)
LEGAL NOTICE
Town of Needham
Invitation for Bid (IFB)
Bid # 26DPW260G
Aggregate Crushing Services
The Town of Needham is accepting sealed bids for Aggregate Crushing Services. Copies of the Invitation
for Bid (IFB) package will be available beginning March 19, 2026 at the Administration Office of the Public
Works Department, 500 Dedham Ave., Needham, MA 02492 Monday through Friday during normal business
hours, or from the Town's web site www.needhamma.gov/bids.aspx and will be available until the
submission deadline.
A pre-bid walkthrough will be held on March 25, 2026 at 10:00am at the Recycling and Transfer Station
1421 Central Avenue, Needham, MA. Attendance is encouraged but not required.
Sealed bids must be submitted no later than 1:30pm, April 9, 2026 to the Administration Office of the
Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL
NOT BE CONSIDERED. Bids will be publicly opened after the submission deadline on April 9, 2026 at 1:30pm.
The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town
and to waive minor informalities. This legal notice is also posted on the Massachusetts Newspaper Publishers
Association's (MNPA) website at http://masspublicnotices.org/.
Kathleen King
Town Manager
March 19, 2026
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IFB 26DPW260G
Aggregate Crushing Services
Procurement in Brief
Primary
Ashley Ellis, Management Analyst
Procurement
781-455-7550 x72368
Contact
Contract
Matt DeMarrais, Superintendent of Recycling & Solid Waste Division
Manager
March 19, 2026 - Information and details of bidding requirements may be obtained at
Bid Package
the Administration Office DPW, PSAB, 500 Dedham Ave., Needham, MA 02492, or online
Available
at the Town's web site http://www.needhamma.gov/bids.aspx
Pre-Bid March 25, 2026 at 10:00am at Recycling and Transfer Station 1421 Central
Meeting Avenue, Needham, MA
Bid Deposit N/A
April 2, 2026 at 5:00pm
Deadline for By Mail: DPW - 500 Dedham Ave., Needham, MA 02492
Written By Email: dpwbids@needhamma.gov
Questions Questions are to be clearly labeled as: QUESTIONS - Aggregate Crushing
Services, 26DPW260G
If any changes are made to this bid, an addendum will be issued. Addenda will be posted
Addenda on the Town's webpage and emailed to all bidders on record as having received the bid
package.
1:30pm, April 9, 2026, Administration Office DPW, PSAB, 500 Dedham Ave.,
When and
Needham, MA 02492.
where bids
are due
LATE BIDS WILL NOT BE CONSIDERED.
Where bids
Charles River Room, Public Service Administration Building, 500 Dedham
will be
Avenue, Needham, MA 02492 (immediately following submission deadline)
opened
Contract April 2026
Award Approval of Town Manager and Town Counsel is REQUIRED
Contract This Agreement shall be for a term commencing upon execution and ending
Length June 30, 2026.
26DPW260G 4

Upon Award of Contract
Payment Bond Will NOT be Required
Performance Bond Will NOT be Required
Insurance Refer to Contract Terms
* Facsimile transmissions for written inquiries must be sent prior to the above date and time deadlines.
Any hand delivery or facsimile received after the due date and time will not be addressed. The time/date
stamp machine located in the receiving office will govern for the date and time requirements mentioned
in the table above and throughout this document. Please allow enough time for hand delivery or
facsimile transmissions.
** The time for award may be extended by the Town. The Town reserves the right to change, delay,
cancel, or expedite the contract award date. The Bidder agrees that the offer is effective for (a) at least
ninety (90) calendar days from the opening date of the bids (b) a contract is executed, or (c) this bid is
cancelled, whichever of (a), (b) or (C) occurs first. The Town reserves the right to reject any and all bids
as determined to be in the best interests of the Town and to waive minor informalities.
26DPW260G 5

PART 1 - GENERAL CONDITIONS AND SUBMISSION REQUIREMENTS
1.01 About Needham
The Town of Needham is located in Norfolk County, 10 miles southwest of Boston. It is bordered on the
west and northwest by the Town of Wellesley, on the north and northeast by the City of Newton, on the
east by the West Roxbury section of the City of Boston, on the southeast by the Town of Dedham, and on
the south by the Towns of Westwood and Dover. Needham has a population of 28,886 (2010 Federal
Census) and occupies a land area of approximately 12.75 square miles. Established as a town in 1711,
Needham is governed by a representative form of town meeting and a five-member Board of Selectmen.
The day-to-day management is under the direction of a Town Manager. School affairs are administered by
a seven-member School Committee and a Superintendent of Schools. The Town is classified as an
economically developed suburb with above average wealth levels and higher education attainment. The
Town has an "AAA" credit rating from Standard and Poor's.
The Town provides a full range of governmental services including police and fire protection, emergency
medical services, collection, disposal, and recycling of solid waste, sewers, streets, water services, health
and human services, town library, and recreation. The Town also provides public education in grades
kindergarten through twelve. The Town operates 1 pre-school, 5 elementary schools (K - 5), 1 sixth-
grade center, 1 middle school (7 - 8), and a senior high school (9 - 12). Technical education is offered to
grades nine through twelve by the Minuteman Regional Vocational Technical School District. The total
expenditures in the most recent fiscal year exceeded $160 million.
1.02 Intent
The Town of Needham is circulating this Invitation for Bids (IFB) with the intention of acquiring bids for
Aggregate Crushing Services. All bids are subject to the provisions of M.G.L. Chapter 30B. The Town will
award the contract to the lowest responsive and responsible bidder. The Town of Needham reserves the
right to reject any and all bids as determined to be in the best interests of the Town and to waive minor
informalities. Such actions will be deemed to be in the best interests of the Town. Unless sooner rejected
or accepted, all bid proposals must be firm and continue in effect for ninety calendar days (90) following
the date of bid opening.
1.03 Quantities
Unless otherwise stated, the quantities set forth herein are ESTIMATES ONLY. Any quantities indicated on
the Bid Price Form or elsewhere in the bid package are estimates only and are given solely as a basis for
the comparison of bids. The Vendor shall have no claim for additional compensation, or refuse to do the
work called for, or provide the requested items, by reason of the actual quantities involved being greater
or lesser by any amount than those called for in the bid.
1.04 General Contract Terms
The successful Bidder must enter into the Form Agreement prepared by Town Counsel (Sample Available
Online). In accordance with Massachusetts General Laws, the contract continuation beyond first year is
subject to annual appropriation and/or availability of funding.
The Town may terminate the Contract at any time upon written notice for any reason including its own
convenience or for cause, including but not limited to, failure to perform the work required under the
contact, failure to document satisfactorily to the Town amounts being charged, failure to have any
necessary local, State or Federal licenses and/or permits, failure to pay any and all required taxes, failure
to comply with any local, State or Federal regulations pertaining to services to be provided, failure to
promptly correct any performance or lack of performance which conflicts with the Town's use, and failure
for satisfactory behavior of all staff and management. In the case of a termination for cause, the Town
shall give the Contractor a written notice as provided in the Agreement.
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1.05 Questions Regarding Bid
The Bidder shall be satisfied as to the requirements to enable intelligent preparation of your bid. The
Bidder shall be familiar with all the Bid material requirements and documents before submitting the bid in
order that no misunderstanding shall exist. Bidders shall promptly raise the issue of any ambiguity,
inconsistency, or error, which they may discover upon examination of the bid documents, specifications,
services, work site or any other conditions which may apply. No allowance will be made for any claim that
the bid is based on incomplete information.
Inquiries concerning any part of this Bid shall be directed to the individual(s) listed under the
Procurement in Brief. Bidders should note that oral communications are not binding on the Town
and only written responses by the Town will be considered. All requests/questions must be
submitted in writing. Questions may be delivered by hand, fax or email as referenced under the
Procurement in Brief by the deadline. Questions that may be asked during any pre-bid conference
should also be sent in writing in order to receive an official response. Requests properly presented that in
the opinion of the Town require interpretation, correction, or change in the Bid Documents will result in an
issuance of an Addendum to the Bid Documents. Such Addendum shall subsequently become part of the
contract. The Town will forward responses to all persons who are on record as receiving the bid package.
Questions received after the due date will not be responded to unless the Town determines it is necessary.
Bidders, please allow enough time for hand delivery or facsimile transmissions.
1.06 Information About Changes to the Bid (Addenda)
In the event that changes/additions are made to this bid, an addendum will be issued to every person
(entity) on record as receiving the bid package. Addenda will be emailed, if an email address was not
provided, then it will be faxed. If a fax number was not provided, then the addenda will be mailed.
Addenda will also be posted to the website. Please check back on the website for addendums before
submitting your bid to the Town. Bidders may not be notified individually of Addendums.
1.07 Bid Deposits, Bonds, Insurance, and Indemnification
Refer to the Procurement in Brief section to see whether bid deposits, surety, payment and/or
performance bonds are required.
Insurance
Bidder awarded a contract under this bid must provide proof of insurances in at least the minimum
amounts required in the contract and when requested shall name the Town of Needham as an additional
insured for the amounts written.
The Bidder awarded a contract shall deposit with the Town Certificates of Insurance for the coverage
required, in form and substance satisfactory to the Town, and shall deliver to the Town new policies and
certificates thereof for any insurance about to expire at least ten (10) days before such expiration. All
such insurance policies shall contain an endorsement requiring thirty (30) days written notice to the Town
prior to cancellation of change in coverage, scope, or amount of any such policy or policies. Compliance by
the Bidder with the insurance requirement, however, shall not relieve the Bidder from liability under the
indemnity provisions.
Indemnification
The Bidder shall indemnify, defend, and save harmless the Town and all of the Town's officers, agents and
employees from and against all suits and claims of liability of every name and nature, including costs of
defending any action, for or on account of any injuries to persons or damage to property of the Town or
any person, Contractor, corporation or association arising out of or resulting from any negligent act,
omission, or negligence of the Bidder, its subcontractors and its and their agents or employees in the
performance of the work covered by the Contract and/or failure to comply with terms and conditions of
the Contract, but only in respect of such injuries or damages sustained during the performance and prior
26DPW260G 7

to the completion and acceptance of the work covered by the Contract and to the extent such injuries or
damages are not covered by the Town's insurance. The foregoing provisions shall not be deemed to be
released, waived, or modified in any respect by reason of any surety or insurance provided by the Bidder
under the Contract.
1.08 Prevailing Wages - Reserved
1.09 Payment and Discount Terms, Adjustments for Incomplete or Unacceptable Work
Payment and Discount Terms
Payment terms for the Town of Needham are net 30 days. Indicate discounts, if any, for payments made
less than 30 days. The Prompt Payment Discount "Clock" begins at the date of receipt of the invoice, or
the date of the receipt of the product or service, whichever occurs later.
The unit bid price shall be the basis for payment for purchased items or services. Payment shall be based
on the items or services purchased. Invoicing may be performed after delivery, work has been completed,
or monthly, for items or services that have been fulfilled.
Invoices are to itemize charges for labor, equipment, and supplies. The Town will not be responsible for
payment of any charges not itemized to the Town's satisfaction. Pre-payment is NOT allowed. Invoices
must include the Town's purchase order number. The Purchase Order number will change with each fiscal
year.
Invoices for additional services must include the date and times of the work, the type of the services
performed, the number of hours or units to be charged, and the name of the person who authorized the
work. They are to be sent in duplicate directly to the Town's designee for processing and are not to be
included on the regular monthly invoice.
Adjustments for Incomplete or Unacceptable Work
The Town reserves the right to withhold payment for incomplete or unacceptable work, as outlined in this
IFB. The Town shall provide notice of any work that is deemed to be incomplete or unacceptable, for which
the Vendor shall rectify that condition to the satisfaction of Town. The Town will also reduce the bill for
any services deemed unsatisfactory. At no time will penalty assessment be recoverable by the Vendor.
The Vendor shall take all proper precautions to protect Town and private property from damage and/or
loss. Should any damage to, and/or loss of, property be caused by the Vendor, the Vendor will be required
to make repairs and/or restitution immediately at its expense.
1.10 Bid Modifications or Withdrawals
Bids may be corrected, modified, or withdrawn prior to the submission deadline; requests to do so must
be received in writing to the Town Manager. After the submission deadline, bids may not be changed.
Minor mistakes may be waived by the Town.
1.11 Premature Opening of a Bid
The Town will not be responsible for the premature opening of any bid not properly identified. The Town
may reject bids which are incomplete, not properly endorsed, or signed, or which otherwise are contrary
to these instructions.
1.12 Unexpected Closure or Delays
If, at the time of the scheduled bid submission deadline, the designated location for delivery of the bid is
closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or other the deadline
will be postponed until the same time on the next normal business day. Bids will be accepted at the
26DPW260G 8

same location until that date and time.
1.13 Late Submissions
The Town assumes no responsibility for late submissions due to mail, courier, or delivery problems. LATE
BIDS WILL NOT BE CONSIDERED.
1.14 Rejection of Bids
The bid must satisfy all the requirements in order to be considered for award. Failure to complete the
required forms, answer any questions, or provide the required documentation will be deemed NON-
RESPONSIVE and result in rejection of the bid unless the Town determines that such failure constitutes a
minor informality that can be corrected without prejudice to other Bidders. A bid may be rejected if the
Bidder:
Fails to adhere to one or more of the provisions established in the bid package
Fails to submit its bid by the time or in the format specified herein or to supply the minimum
information requested herein
Fails to submit its bid to the required address on or before the specified submission deadline
Misrepresents its service or provides demonstrably false information in its bid or fails to provide
material information
1.15 Taxes
Purchases made by the Town are exempt from the payment of all Federal excise tax and the payment of
Commonwealth of Massachusetts sales tax and any such taxes must not be included in the bid prices. If
requested, the Town will provide the awarded bidder with a copy of the Certificate of Exemption.
1.16 Public Records
Under the Massachusetts General Laws, the Town cannot assure the confidentiality of any materials or
information that may be submitted by a contractor in response to this Bid. Thus, contractors who choose
to submit confidential information do so at their own risk. All bids or other materials submitted by the
contractor in response to this Bid will be open for inspection by any person and in accordance with
Massachusetts General Laws, Chapter 66 (Public Records Law). Any statements reserving any
confidentiality or privacy rights in the submitted responses or otherwise inconsistent with these statues
will be void and disregarded.
1.17 Conflict of Interest
By execution of a contract with the Town of Needham, the Bidder acknowledges that the Town of
Needham is a municipality for the purposes of Massachusetts General Laws, Chapter 268A (the
Massachusetts conflict of interest statute), and agrees, as circumstances require, to take actions and to
forbear from taking actions so as to be in compliance at all times with the obligations of the contractor
based on said statute.
1.18 Other Notices
The consideration of all bids and subsequent selection of the successful applicant shall be made without
regard to race, color, sex, age, handicap, religion, political affiliation, or national origin.
The Bidder shall adhere to the provisions of the Fair Employment Practices Law of the Commonwealth
(Massachusetts General Laws, Chapter 151B).
The provisions relating to non-discrimination and affirmative action in employment shall flow through all
contracts and subcontracts that the successful Bidder may receive or award as a result of this contract.
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Any services provided by the Bidder shall be rendered through a professional services contract; the Bidder
will not be considered an employee of the Town and will not receive any benefits of an employee.
The Bidder shall comply with Massachusetts General Laws, Chapter 66A if the Bidder becomes a "holder"
of "personal data". The Bidder shall also protect the physical security and restrict any access to personal
or other Town data in the Bidder's possession or used by the Bidder in the performance of the Contract,
which shall include, but is not limited to the Town's public records, documents, files, software, equipment,
or systems.
1.19 Pre-Bid Conference
Refer to Procurement in Brief for details, if any.
1.20 Tie Bid
In the event that there is a tie bid between two (2) responsive and responsible bidders, the award of the
contract will be determined by a coin toss. The bidder's whose submission was received earliest shall be
assigned "Heads" in the coin toss. In the event that there is a tie bid with three (3) or more responsive
and responsible bidders, the award shall be made by a draw by lot limited to those bidders. The coin
toss/draw by lot shall be scheduled within two (2) business days from when it was determined by the
Town to be a tie bid. The bidders involved shall be given an opportunity to attend. The coin toss/drawing
shall be witnessed by at least three (3) Town officials. The tie breaker event shall be held at the Needham
Town Hall during regular business hours.
1.21 Contract Award
The Town reserves the right to reject any and all bids as determined to be in the best interests
of the Town and to waive minor informalities.
The contract will be awarded to the responsive and responsible bidder offering the lowest price. There will
be only one contract awarded under this bid.
The Town herein declares its express purpose not to award the contract to any Bidder unable to furnish
evidence, satisfactory to the Town, that it has sufficient ability, experience, and capital to execute and
complete the work in accordance with the contract. If requested, any Bidder may be required to
demonstrate financial stability satisfactory to the Town.
The Town Manager is the awarding authority for the contract. Further the contract will not be binding until
it has been approved as to form by Town Counsel. Award, payment, and performance obligations shall
depend on the availability and appropriation of funds.
The Town reserves a period up to ninety (90) calendar days following the opening of the bids in which to
evaluate and award the contract.
Upon bidder selection, the Town of Needham will request required documents, including any insurances
and bonds, then email the contract package to be signed by the Bidder. The Town of Needham will then
counter sign the contracts and will return one complete contract to the Bidder. Unless otherwise noted by
the Town, the terms and conditions contained therein are NOT negotiable.
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