After School Care

Agency:	Lexington County School District One
State:	South Carolina
Type of Government:	State & Local
NAICS Category:	624410 - Child Day Care Services
Posted Date:	Apr 19, 2024
Due Date:	Apr 25, 2024
Solicitation No:	FPB2024.2
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Solicitation Number: FPB2024.2

Lexington County School

Date Issued: 04/19/2024

District One Procurement Officer: Elizabeth Marsh

AMENDMENT OF SOLICITATION

FPB2024.2 After School Care

Phone: 803-821-1176

E-Mail Address: emarsh@lexington1.

AMENDMENT/MODIFICATION NO: One

1. ISSUED BY:

Lexington County School District One

100 Tarrar Springs Road, Procurement Office

Lexington, South Carolina 29072

Attn: Elizabeth Marsh, Director of Procurement

2. CONTRACTOR’S NAME AND ADDRESS:

3. AMENDMENT OF SOLICITATION NO.:

# Amendment Sol. #FPB2024.2

4. THIS BLOCK APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS:

THE ABOVE NUMBERED SOLICITATIONS IS AMENDED AS SET FORTH IN BLOCK 5.

5. DESCRIPTION OF AMENDMENT:

Vendor questions and answers start on page 2.

6. [N/A] CONTRACTOR/OFFEROR IS TO SIGN THIS DOCUMENT AND RETURN TO LEXINGTON SCHOOL

DISTRICT ONE AT ADDRESS SHOWN ABOVE. FAILURE TO RETURN WITH BID MAY

RESULT IN REJECTION OF YOUR OFFER.

7. CONTRACTOR’S SIGNATURE

8. CONTRACTOR’S NAME AND ADDRESS:

BY :_______________________________

(SIGNATURE OF AUTHORIZED REPRESENTATIVE)

9. DATE SIGNED :____________________

_______________________________________

10. LEXINGTON SCHOOL DISTRICT ONE

BY:

(SIGNATURE OF AUTHORIZED REPRESENTATIVE)

12. DATESIGNED:4/19/2024

11. NAME AND TITLE OF AUTHORIZED

REPRESENTATIVE

Elizabeth Marsh, CPPB, NIGP-CPP

Director of Procurement

Amendment

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. ANY RESTATEMENT OF PART OR ALL

OF AN EXISTING PROVISION OF THE SOLICITATION DOES NOT MODIFY THE ORIGINAL

PROVISION EXCEPT AS FOLLOWS: UNDERLINED RED TEXT IS ADDED TO THE ORIGINAL

PROVISION. STRICKEN TEXT IS DELETED.

End Modifications

Questions Received:

Question 1:

Will the District accept digital signatures for this RFP response?

District Response: Yes.

Question 2:

District Response:

Is Attachment Four – School Submittals for informational purposes only? Would the

District please confirm that Attachment Four (page 24 of the RFP) is not required to be

submitted with our RFP response?

Attachment Four is the information that must be provided to the Prinicipal at each

school your program services upon request and at the beginning of each year. This

information does not need to be provided at this time, but will be required once you are

chosen to interview for placement at a school.

Question 3:

District Response:

Schools

Will you provide current enrollment numbers for each site or projected enrollment

numbers for each site?

Current Enrollment - 2023 - 24 (135

ADM)

Projected Enrollment - 2024 -

Carolina Springs

731

424

Eleme

ntary

Centerville Elementary

762

731

Deerfield Elementary

738

718

Gilbert Elementary

724

712

Lake Murray

825

801

Lexington Elementary

615

608

Meadow Glen Elementary 772

722

Midway Elementary

834

810

New Providence Elementary 768

753

Oak Grove Elementary

652

639

Pleasant Hill Elementary

859

818

Red Bank Elementary

499

507

Rocky Creek Elementary 787

731

Saxe Gotha Elementary

532

382

South Lake Elementary

New School

450

White Knoll Elementary

540

520

Question 4:

Is there a plan in place for providers that make the qualified provider list to meet with

the decision makers at each school to present our program?

District Response: Yes

Question 5:

Why is this service currently going out for bid?

District Response: The scope and requirements changed from the last BID.

Question 6:

What are the current enrollment numbers?

District Response: See Above

Question 7:

Is a revenue share required if enrollment is below 30 students?

District Response: No.

Question 8:

The RFP dictates that the provider will pay the following rental fees annually:

● Fiscal Year 2025/26 - $18,500

● Fiscal Year 2026/27 - $19,000

● Fiscal Year 2027/28 - $19,500

● Fiscal Year 2028/29 - $20,000

● Fiscal Year 2029/30 - $20,500

and states Vendors must pay a revenue share based on attendance:

30 to 50 participants 10%

51 to 75 participants 12%

76 to 100 participants 15%

101 to 125 participants 18%

126 to 150 participants 20%

151 to 175 participants 22%

176 to 250 participants 25%

251 + participants 27%

Does the provider pay the annual fee plus an additional revenue share to each school

based on student enrollment?

District Response: Yes.

Question 9:

District Response:

Can you provide more information about what Power Hour entails in terms of

programming?

Power Hour is for one hour after dismissal - students must be picked up by 3:45. Any

student not picked up by 3:45 must be transferred into the daily attendance for the

program and the parent will be charged the daily rate. The students must be divided

into grades usually K-1, 2-3, 4-5. The main activities are physical play (outside) and

structured activities. No snacks are provided to students during this time. Parents who

choose to pick up their children will do so at the designated pickup spot at the

elementary school. There must be an after-school care staff member to walk the

elementary students to the middle schools.

Question 10:

District Response:

What are the Power Hour operating hours? (start and end time)

2:30 - 3:45 - daily Consideration: go to 4:00 to accommodate high school families.

*If parents are late with pick up - Children must go to the after school program and be

charged for the daily rate. . (Parents must register for the afterschool program in the

case of an emergency.)

Question 11:

If the hours are the same as the after school programming for K-5, and if so, can the

Power Hour students participate in regular programming?

District Response: Power Hour is separate from the regular programming.

Question 12:

How many students are currently enrolled in Power Hour per week?

District Response: Approximately 50 students.

Question 13:

District Response:

Can you please confirm that students would travel independently from the two middle

schools to the two elementary schools for Power Hour programming?

There must be an after-school care staff member to walk the elementary students to the

middle schools.

End Amendment

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