Advertisement for Term Bids for various commodities and services for a one-year contract period from July 1, 2026 through June 30, 2027.

ADVERTISEMENT FOR THE
USE AND BENEFIT OF
NESHOBA COUNTY, MISSISSIPPI
The NESHOBA COUNTY BOARD OF SUPERVISORS will receive competitive Sealed Bids returned to Neshoba
County Board of Supervisors C/O Chancery Clerk Gidget Tate, 401 E Beacon Street, Suite 107, Philadelphia, Mississippi
39350 or electronically via the Neshoba County website at www.neshobacounty.net until 10:00 AM on Monday, June 1,
2026 for supplies and service contracts for a one (1) year period from July 1, 2026 through June 30, 2027 for the
following commodities and services:
1. Bridge Materials;
2. Road Side Spraying;
3. Crushed Limestone and Rip Rap;
4. Road Gravel;
5. Steel Slag Aggregate;
6. Polyethylene Culvert Pipes;
7. Corrugated Metal Pipes;
8. Tank Car Culverts;
9. Herbicides;
10. Asphalt - Hot Mix;
11. Liquid Asphalt;
12. Prime Coat Emulsion;
13. Providing Inmate Meals;
14. Portland Cement;
15. Soil Stabilizing / Road Reclaiming; &
16. Hauling Services for Road Materials.
Detailed specifications may be obtained from the Neshoba County Board of Supervisors office at 401 E Beacon
Street, Suite 201, Philadelphia, Mississippi 39350, by calling 601-656-6281 or on our website at www.neshobacounty.net.
INSTRUCTIONS TO BIDDERS
1. All Bids shall be submitted to Neshoba County Board of Supervisors C/O Chancery Clerk Gidget Tate, 401
E Beacon Street, Suite 107, Philadelphia, Mississippi 39350 or secure electronic bid at www.neshobacounty.net/bids no
later than 10:00 a.m. local time on Monday, June 1, 2026. The electronic bid page is available under Quick Links with the
heading of Electronic Bidding / Reverse Auction on the left side of the county website at www.neshobacounty.net.
2. No bid may be withdrawn for a period of thirty (30) days. Final Bid Approval is anticipated at the June
15, 2026 Regular Board Meeting. By submitting a bid, you acknowledge compliance with the specifications for that item.
3. The vendor shall submit a complete proposal for said commodities and services with sealed bid or via
single PDF format file included with said bid form, which shall be utilized by the County to determine compliance with the
specifications and assist in making the determination of the best and lowest bid. The County reserves the right to accept
the bid deemed best and lowest for the County. The County will be the final authority in determining compliance with the
specifications. Questions concerning the technical specifications may be submitted to purchaseclerk@neshobacounty.net.
It shall be incumbent upon each bidder to understand the specifications as listed herein and to obtain clarification
when necessary. It is not the intent of these specifications to limit the bidding to any particular make or manufacturer of
materials, but rather to select such materials to fill the specific need and perform a specific task. Any reference to name-
brand materials is intended to establish standards only and bids submitted in materials equal thereto - at the sole
discretion of the County - will be considered.
The Neshoba County Board of Supervisors reserves the right to accept or reject any / or all bids, with or without cause,
and waive informalities. Ordered by the Neshoba County Board of Supervisors on the 20th day of April 2026.
GIDGET TATE
Clerk of the Board of Supervisors

Neshoba County, Mississippi
NESHOBA COUNTY BOARD OF SUPERVISORS
TERM BID PACKAGE
JULY 1, 2026 - JUNE 30, 2027
SEALED BIDS (PAPER OR ELECTRONIC)
SUBMISSION ENDS - 10:00 a.m. local time, Monday, June 1, 2026
FINAL BID APPROVAL ANTICIPATED
Regular Board Meeting - Monday, June 15, 2026
BID PACKAGE INSTRUCTIONS:
The following pages list the commodities and services being solicited for Term Bids for the above one
(1) year contract with Neshoba County. These pages provide the specifications for each of the term
bid items and are designed to assist in preparation of your sealed or electronic bid.
The official bid form should be submitted via your paper or electronic bid along with any necessary
proposal information. If submitting electronically, the bid form along with the proposal should be
submitted in a single PDF file.
The electronic bid submission for all term bid items will be submitted under the bid title
2026 Term Bid Submission.

(1) Bridge Materials
Page 1 of 1
To: Neshoba County Board of Supervisors
401 Beacon Street, Suite 201
Philadelphia, Mississippi 39350
601-656-6281
FROM:
NAME OF BIDDER AUTHORIZED SIGNATURE
ADDRESS PRINT NAME
CITY STATE ZIP FEDERAL TAX ID #
TELEPHONE NUMBER e-Mail Address DATE
ONE YEAR CONTRACT
In response to your advertisement for bids to furnish Neshoba County with Bridge Materials as specified for the period of
July 1, 2026 through June 30, 2027. We are pleased to submit the following bid:
Please designate type of treatment and preservative on wood products:
BRIDGE MATERIALS
ASTM CLASS B Bridge Pilings in various lengths of 20', 25', 30', 35', 40', 45' and 50'
$_____________________ PER LF
BRIDGE TIMBERS
Bridge Timers in various sizes (3x10, 12x12, 12x14, 16x16) priced per board foot.
$_____________________ PER BF
NOTE: THIS IS THE OFFICIAL BID FORM TO RETURN WITH SUBMISSION OF YOUR BID.

(2) Road Side Spraying
Page 1 of 1
To: Neshoba County Board of Supervisors
401 Beacon Street, Suite 201
Philadelphia, Mississippi 39350
601-656-6281
FROM:
NAME OF BIDDER AUTHORIZED SIGNATURE
ADDRESS PRINT NAME
CITY STATE ZIP FEDERAL TAX ID #
TELEPHONE NUMBER e-Mail Address DATE
ONE YEAR CONTRACT
In response to your advertisement for bids to furnish Neshoba County with Road Side Spraying as specified for the period
of July 1, 2026 through June 30, 2027. We are pleased to submit the following bid:
The successful bidder will provide all necessary Equipment and Chemicals for road side spraying.
Brush and Weed Control on Gravel Roads
Price should start from edge of road and extend eight (8) foot out per linear mile.
Price both sides of road per mile $_____________________
Grass Control on Paved Roads
Price should include 15 (fifteen) foot strip from edge of pavement out per linear mile.
Price both sides of road per mile $_____________________
NOTE: THIS IS THE OFFICIAL BID FORM TO RETURN WITH SUBMISSION OF YOUR BID.

(3) Stone & Rip Rap FOB Plant
Page 1 of 3
To: Neshoba County Board of Supervisors
401 Beacon Street, Suite 201
Philadelphia, Mississippi 39350
601-656-6281
FROM:
NAME OF BIDDER AUTHORIZED SIGNATURE
ADDRESS PRINT NAME
CITY STATE ZIP FEDERAL TAX ID #
TELEPHONE NUMBER e-Mail Address DATE
ONE YEAR CONTRACT
In response to your advertisement for bids to furnish Neshoba County with Stone and Rip Rap - FOB Plant as specified
for the period of July 1, 2026 through June 30, 2027. We are pleased to submit the following bid:
Crushed Limestone -
FOB Plant Location of Plant Bid Price Per Ton
#4 Stone $
#5 Stone $
#6 Stone $
#7 Stone $
#24 Stone $
#56 Stone $
#57 Stone $
#67 Stone $
#89 Stone $
#610 Crush & Run $
RIP RAP - FOB Plant Location of Plant
Bid Price Per Ton
Size 100, 200, 300 $
NOTE: THIS IS THE OFFICIAL BID FORM TO RETURN WITH SUBMISSION OF YOUR BID.

(3) Stone & Rip Rap FOB Neshoba County
Page 2 of 3
To: Neshoba County Board of Supervisors
401 Beacon Street, Suite 201
Philadelphia, Mississippi 39350
601-656-6281
FROM:
NAME OF BIDDER AUTHORIZED SIGNATURE
ADDRESS PRINT NAME
CITY STATE ZIP FEDERAL TAX ID #
TELEPHONE NUMBER e-Mail Address DATE
ONE YEAR CONTRACT
In response to your advertisement for bids to furnish Neshoba County with Stone and Rip Rap - FOB Various Locations
in Neshoba County as specified for the period of July 1, 2026 through June 30, 2027. We are pleased to submit the
following bid:
Crushed Limestone -
FOB Plant Location of Plant Bid Price Per Ton
#4 Stone $
#5 Stone $
#6 Stone $
#7 Stone $
#24 Stone $
#56 Stone $
#57 Stone $
#67 Stone $
#89 Stone $
#610 Crush & Run $
Fuel Surcharge
Due to the anticipated continuing volatility with fuel prices and the impact on delivery of materials, it is necessary to
consider an equitable arrangement for fuel surcharge for FOB of the Aggregate to the various locations in Neshoba
County. In formulating your bid you may select one of these three options: (1) Your proposal may include a fuel
surcharge amount in the bid price provided per ton; (2) You may propose a standardized method of computing a fuel
surcharge for consideration; or (3) you may utilize the following method, which is based on the DOE U.S. Average on

(3) Stone & Rip Rap FOB Neshoba County
Page 3 of 3
Fuel Surcharge (continued)
Highway Diesel Price on the first Monday of the month, excluding holidays, or the next business day thereafter and
effective on the first Wednesday of the Month. This method shall provide the fuel surcharge for the entire monthly
purchases until the publishing of the new rate on the next first Wednesday of the following month.
We are proposing the following fuel surcharge method in calculating our bid:
(Check One)
(1) Our proposal includes a fuel surcharge in the bid price per ton.
(2) We propose the following method in computing the fuel surcharge:
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
(3) We will utilize the following method in computing the fuel surcharge:
The fuel surcharge shall be calculated per loaded mile using the U.S. Department of Energy's ATLAS fuel
surcharge at https://atlas.doe.gov/FuelSurcharge.aspx which establishes the weekly U.S. Average on Highway
Diesel Price. We propose plus or minus the designated Truckload fuel surcharge ($/mile) beginning on the first
Wednesday of the month for all purchases until the next fixed amount effective on the next monthly first
Wednesday. For example: Your facility is located 50 miles from the delivery point at the Neshoba County Unit
Facility. Your fuel surcharge amount is minus $0.10 (-$0.10) cents off the published amount for every month.
The fuel surcharge amount per loaded mile beginning on Wednesday, April 1, 2026 is $0.64/mile, which equates
to $0.54 cents per loaded mile for the fuel surcharge. Your fuel surcharge would be $0.54 x 50 = $27.00 / load
for all loads hauled for the month until the next published rate change for the following month.
Expressed in decimal form ($X.XX) our bid for the fuel surcharge using this method is:
Choose One Mileage from Plant to Neshoba
Item Unit Minus (-) Plus (+) County Unit Facility Building
Fuel Per Loaded
Surcharge Mile $ $
The fuel surcharge amount will be included in the calculation to determine the best and lowest bid received under
this solicitation.
NOTE: THIS IS THE OFFICIAL BID FORM TO RETURN WITH SUBMISSION OF YOUR BID.

(4) Road Gravel
Page 1 of 1
To: Neshoba County Board of Supervisors
401 Beacon Street, Suite 201
Philadelphia, Mississippi 39350
601-656-6281
FROM:
NAME OF BIDDER AUTHORIZED SIGNATURE
ADDRESS PRINT NAME
CITY STATE ZIP FEDERAL TAX ID #
TELEPHONE NUMBER e-Mail Address DATE
ONE YEAR CONTRACT
In response to your advertisement for bids to furnish Neshoba County with Road Gravel as specified for the period of July
1, 2026 through June 30, 2027. We are pleased to submit the following bid per ton or per yard:
Gravel -
FOB Plant Our Trucks Location of Plant Bid Price Per Ton
Road Gravel - 3/8" - 1 12" $
Gravel -
FOB Plant Our Trucks Location of Plant Bid Price Per Yard
Road Gravel - 3/8" - 1 12" $
NOTE: THIS IS THE OFFICIAL BID FORM TO RETURN WITH SUBMISSION OF YOUR BID.

(5) Steel Slag Aggregate
Page 1 of 1
To: Neshoba County Board of Supervisors
401 Beacon Street, Suite 201
Philadelphia, Mississippi 39350
601-656-6281
FROM:
NAME OF BIDDER AUTHORIZED SIGNATURE
ADDRESS PRINT NAME
CITY STATE ZIP FEDERAL TAX ID #
TELEPHONE NUMBER e-Mail Address DATE
ONE YEAR CONTRACT
In response to your advertisement for bids to furnish Neshoba County with Steel Slag Aggregates as specified for the
period of July 1, 2026 through June 30, 2027. We are pleased to submit the following bid:
The Steel Slag requested under this solicitation will be used as aggregate for road maintenance and road construction and
any materials submitted in response to this bid request shall be proposed for same.
Steel Slag
FOB Plant Our Trucks Location of Plant Bid Price Per Ton
Steel Slag - Various Sizes $
NOTE: THIS IS THE OFFICIAL BID FORM TO RETURN WITH SUBMISSION OF YOUR BID.

(6) Polyethylene Culvert Pipe and Couplings
Page 1 of 2
To: Neshoba County Board of Supervisors
401 Beacon Street, Suite 201
Philadelphia, Mississippi 39350
601-656-6281
FROM:
NAME OF BIDDER AUTHORIZED SIGNATURE
ADDRESS PRINT NAME
CITY STATE ZIP FEDERAL TAX ID #
TELEPHONE NUMBER e-Mail Address DATE
ONE YEAR CONTRACT
In response to your advertisement for bids to furnish Neshoba County with Polyethylene Culvert Pipe as specified for the
period of July 1, 2026 through June 30, 2027. We are pleased to submit the following bid:
Specifications for Polyethylene Culvert Pipe and Couplings:
1. ASTM F 405, Standard Specification for Corrugated Polyethylene Pipe and Fittings
2. ASTM F 667, Standard Specification for Large Diameter Corrugated Polyethylene Pipe and Fittings
3. AASHTO M 252, Standard Specification for Polyethylene Corrugated Drainage Pipe.
4. AASHTO M 294, Standard Specification for Corrugated Polyethylene Pipe.
5. Pipe Lengths - 20' Standard or 24' and/or 30'.
Diameter Smooth Interior Pipe Couplings Dissimilar Coupling Dissimilar Adapters
12" $ /ft $ ea. $ ea. $ ea.
15" $ /ft $ ea. $ ea. $ ea.
18" $ /ft $ ea. $ ea. $ ea.
24" $ /ft $ ea. $ ea. $ ea.
30" $ /ft $ ea. $ ea. $ ea.
continued next page...