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NOTICE TO SEALING COMPANIES REGARDING A REQUEST FOR BIDS
Bids to be submitted by 2:00 P.M. April 21, 2026
Sealed bids will be received by the CITY OF PORTLAND at their offices at 100 S
Russell St, Portland, TN 37148, until 2:00 PM CST, Tuesday, April 21, 2026, and opened
Publicly at 100 S Russell St, Portland, TN 37148 at that hour. The reading of the bids will begin
at 2:01 PM CST.
When you submit your sealed bid, the outside packet should include the following information.
“Sealed Bid Enclosed”, “Project Name”, “Date of Bid Opening” and “Your Company Name”.
Summary/Background Information:
This request includes four (4) separate contracts.
• Contract A includes Coal Tar Pitch Emulsion and Roadsaver 222.
• Contract B includes High Density Mineral Bond and Roadsaver 222.
• Contract C includes Aspen Pavement Rejuvenator and Roadsaver 222.
• Contract D includes Polymer Modified Masterseal (PMM) and Roadsaver 222.
All products can be modified with material on the TDOT Qualified Products List (QPL). All prices are to
include labor, striping, cleaning, and any other materials needed to complete the job.
Contract Period:
This contract has a three-year initial term running from May 4, 2026, to June 30, 2029, followed
by two one-year renewal options.
The City of Portland hereby notifies all bidders that it will affirmatively ensure that in any
contract entered pursuant to this advertisement, disadvantaged business enterprises will be
afforded full opportunity to submit bids in response to this invitation, and will not be discriminated against
on the grounds of age, race, color, religion, national origin, sex or disability in
consideration for an award. No Disadvantaged Business Enterprise (DBE) goal has been set on
this contract. However, the use of DBE or minority/women owned firms are encouraged.
The City of Portland is an equal opportunity affirmative action employer, drug-free with
policies of non-discrimination based on race, sex, religion, color, national or ethnic origin,
age, disability or military service. City of Portland ‘s telephone number is (615) 325-6776.
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THE RIGHT TO REJECT ANY AND ALL BIDS IS RESERVED
Bidding documents and information may be obtained from the City of Portland Public Works Office by
telephone (615) 323-9293 or email at
For security reasons, you must enable JavaScript to view this E-mail address.
after 10:00 AM CST on Thursday
March 26, 2026. Betty Lewis or Carlton Cobb will be the point of contact.
Sealing Bid SheetSealing Bid Sheet
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Sealing Bid Sheet
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RESPONDENT LEGAL ENTITY NAME:
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Cost Item Description
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Bid Amount
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City Use Only
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Bid Placed
(Yes or No)
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Cost
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COAL TAR PITCH EMULSION PAVEMENT SEALER
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$ / sq. yd
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HIGH DENSITY MINERAL BOND
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$ / sq. yd
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ASPEN PAVEMENT REJUVENATOR OR APPROVED EQUAL
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$ / sq. yd
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POLYMER MODIFIED MASTERSEAL (PMM) OR APPROVED EQUAL
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$ / sq. yd
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ROADSAVER 222 OR APPROVEDEQUAL
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$ / L.F
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TOTAL COST AMOUNT (cost above):?
The Solicitation Coordinator will use this bid sheet to calculate the total bid. Each bid will be calculated in the following format: (A+E), (B+E), (C+E), (D+E). Numbers rounded to two (2) places to the right of the decimal point will be standard for calculations.
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City Use – Solicitation Coordinator Signature, Printed Name & Date:
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2026 Sealing Contract Advertisement
2026 Sealing Bid Sheet